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INCA Summer School 2004

INCA Summer School 2004. Contract Monitoring for Governance & Performance Anita Botha WZC (Pty) Ltd. Why do Contract Management & Monitoring?. LEGAL COMPLIANCE Municipal Systems Act Municipal Finance Management Act National Treasury Regulation 16 GG 25915 16/01/2004

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INCA Summer School 2004

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  1. INCA Summer School 2004 Contract Monitoring for Governance & Performance Anita Botha WZC (Pty) Ltd

  2. Why do Contract Management & Monitoring? • LEGAL COMPLIANCE • Municipal Systems Act • Municipal Finance Management Act • National Treasury Regulation 16 GG 25915 16/01/2004 • Expected Regulations ito MFMA

  3. Why do Contract Management & Monitoring? • PUBLIC ACCOUNTABILITY • To obtain the services specified • To ensure ongoing affordability • To get value for money • To ensure appropriate risk transfer for the benefit of the community.

  4. Why do Contract Management & Monitoring? • GOOD GOVERNANCE PPP Management & monitoring is a process that enables both parties to a contract to meet their respective obligations in order to deliver the objectives required from the contract. It involves building a good working relationship between the parties, which continues throughout the project term. It is managing the contract terms pro-actively to anticipate future needs and to react appropriately to unforeseen situations that may arise.

  5. Lifespan of Contract Management & Monitoring Plan, Design & Contract Monitor & Manage 80% 12% 8%

  6. Plan, Design & Contract 12% 8% Planning & Contracting - for good management and monitoring Feasibility Study - SLA or RFP Knowledge/Database Contract • Outcomes Based - Interpretative • Service Standards • Performance Guarantee • Penalties • Monitoring Fee

  7. Managing the Legal / Operational Interface Monitor & Manage 80% 12% 8% Legal / Operational - Transfer of Knowledge • Internal or External Management & Monitoring? • Skills & Expertise • Capacity • Commitment • Neutrality

  8. 80% Structuring Contract Management & Monitoring Service Delivery/ Performance Management Partnership Management Contract Administration

  9. Structuring Contract Management & Monitoring Partnership Management Corporate Governance Trust and Attitudes Communication and Information Sharing Relationship Assessment Dispute Resolution

  10. Structuring Contract Management & Monitoring Contract Administration Variation Management Contract Maintenance Financial Administration

  11. Structuring Contract Management & Monitoring Service Delivery/Performance Management Monitoring Matrix with KPIs Service Delivery Human Resources Health & Safety Relevant Legal Issues Asset Management & Maintenance Quality Assurance Management Risk Management Performance Management Review

  12. WZC

  13. Result of Structured & Dedicated Contract Management & Monitoring Meeting of the Minds Mutually Beneficial Relationship for the Benefit of the Community

  14. INCA Summer School 2004 THANK YOU Anita Botha WZC (Pty) Ltd Tel: 011 476-5684 Fax: 011 678-8700

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