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Digital Documents Program at the New Mexico State Library Identification, Selection and Appraisal of Digital Assets

Digital Documents Program at the New Mexico State Library Identification, Selection and Appraisal of Digital Assets. Here is where you put your subtitle. Purpose of Digital Documents Program. Fulfill our state mandate to collect, preserve and provide access to New Mexico state publications

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Digital Documents Program at the New Mexico State Library Identification, Selection and Appraisal of Digital Assets

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  1. Digital Documents Program at the New Mexico State LibraryIdentification, Selection and Appraisal of Digital Assets Here is where you put your subtitle.

  2. Purpose of Digital Documents Program • Fulfill our state mandate to collect, preserve and provide access to New Mexico state publications • Fulfill our state mandate to provide our 24 state depository libraries with their copies of those state publications • Paper, electronic and web-based publications

  3. Technologies • OCLC Digital Archive tool (2003) • Evolving Technologies • GILS- Government Information Locator Service (1999)

  4. Collaborative Selection Efforts • Worked with Depository libraries- meetings • Worked with State Archives • Worked with State Agencies • Buy in from all

  5. Collection Development Policy • This is the beginning of the presentation • You can add your bulleted items here

  6. Identification • File their electronic and web-based documents using designated mailbox DCA-statepubs@state.nm.us • State Documents staff proactively searches agency websites and calls with claims for un-filed documents • OCLC Web Archives WorkBench

  7. Is It Working? - State Library and State Depository Libraries • State Mandates are being met: • Have not lost many web-based or electronic state publications • 3,000 items are digitally archived in our collection • Depository libraries provide access to all digital documents that are part of the depository system through their local catalogs • Local Ipacs • Last Digital Shiplist had 62 digital documents • Evaluation of the digital documents program and collection development policy at annual depository meetings and through site visits

  8. Is It Working? – State Agencies • State Agencies can meet budgetary constraints as well as filing mandates • Exploring creating special collections with agencies

  9. Is It Working? State Archives • Ongoing discussions with State Archives • Happy not to be losing documents • Physical location of documents on OCLC server a problem • Currently working with State Archives on EDMS Project to find new common technologies and metadata schema

  10. Future • Continue to fulfill our state mandates regarding collection, preservation and access to state digital publications at the State Library and through our 24 State Depository Libraries • Current Digital Documents Collection Development Policy and methods of identification and selection seem to work

  11. Future • Are looking at expanding our Digital Documents Collections to encompass other types of documents • New Mexico State Library Federal Digital Documents ●NewsPlus – Non-Depository Federal items of local interest ● Federal Depository Library of the Year • Local Documents • Municipal and county documents • Institutional Documents

  12. Future- New Mexico State Library Agency websites of particular interest State Historian’s website New Mexico Historic Markers website OCLC Pilot Projects Images from Lasting Impressions Museum Show State Engineers Office- water maps and soil surveys History Library- maps Digitization projects in conjunction with digital archiving

  13. Questions?www.stlib.state.nm.us/DigitalArchive.htm

  14. Marcia SmithState Documents Librarian marcia.smith@state.nm.us 505.476-9716 www.stlib.state.nm.us

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