E-mail Archive Management Market Evolution Best Practices for Storing, Managing and Protecting Email" - White Pape

1. Messaging System Archival and Retention Solution – emails, attachments, messaging system content..IBM DB2 CommonStore for Lotus DominoIBM DB2 CommonStore for Exchange Server

2. Fundamental Recovery Fundamental Recovery+ Advanced Recovery Fundamental Recovery +Advanced Recovery + Availability Fundamental Recovery +Advanced Recovery +Availability + Archival Fundamental Recovery +Advanced Recovery +Availability +Archival + Records Management E-mail Archive Management Market Evolution BestPractices for Storing, Managing and Protecting Email" - White Paper by Paul Mayer, Datalink April 2004 : • Email volumes have grown enormously • Backup / restore times become too long • No backup window exists due to 24/7 email system utilization • Data redundancy grows (dissemination to multiple recipients) • De-duping reduces storage requirements • Real-time backups become transparent to users • Mirroring copies via hardware and/or software improve uptime • Hot backup logging fixes data integrity issues during backup / restore • Redundancy and clustering further improved uptime • Volume management software • Resiliency technologies and disaster recovery further improve uptime • Server / storage replication and synchronization ensure data integrity • Email volumes and attachment size continue to grow • IT organizations implement mailbox size restrictions • Email users become their own archivists (private backups) • Decentralized archiving creates inconsistencies and significant gaps • End user productivity suffers and data is lost • Email applications still fail to address scalability and performance issues • Automatic archive and retrieval, lifecycle management and hierarchical storage tools emerge • Regulatory compliance issues take center stage • Metadata extraction and indexing, advanced search capabilities and data management rules categorize and manage individual email according to legal and corporate policies • Security, tracking and audit capabilities become essential for compliance • E-mail is being treated more and more like traditional records It is started with 1990 1998 1999 2005

3. Message Archiving Becomes Part Of ECM And Storage(FORRESTER, by Erica Rugullies and Robert Markham, 2004) • The message archiving market is growing as public and private firms, as well as public agencies, try to: • Comply with laws and regulations. • Protect themselves from lawsuits in a cost-effective way. • Reduce the cost of their messaging environments.

4. OverviewDB2 CommonStore for Lotus Domino, Exchange Server • IBM DB2 CommonStore for Lotus Domino and DB2 CommonStore for Exchange Server V8.3 deliver total messaging system archival and retention management solution • Manage, retain and dispose eMails as Records based on regulatory, legal and corporate requirements with its tight IBM DB2 Records Manager integration • Search and discover all the content, message body, attachments with extensive search and retrieval capabilities from the archive, simply from the native client interfaces or from the archive repository interface • Deploy the most appropriate device, depending on the lifecycle value of the messages by leveraging extensive storage device support with more than 600-plus IBM or non-IBM devices to choose from WORM, tape, juxebox, Centera, DR550. • Reduce storage consumption by having the same messages archived once in the central archive repository with Single Instance Store and compression capabilities, with the scalability and performance to support ever growing eMail volumes • Prevent unauthorized users from accessing critical data while it is sent to or received from the server through HTTPS protocol • Unleash the content buried in messaging systems, leverage it along with the other content types for use by other applications from within your business processses. • Treat eMails as one of the content type among all the others and do not create separate information silos for it by leverageing tightly integrated Content Management infrastructure

5. CommonStore is part of IBM ECM Vision

6. DB2 CommonStore DB2 Content Manager DB2 Records Manager DB2 CommonStore for Lotus Domino DB2 CommonStore for Exchange • User initiated or Rule based automated archival • Records enablement while archiving or after the archival • Implementation and enforcement of e-mail retention policies • Archival of entire e-mail messages or attachments – with various levels of granularity • Seamless retrieval of archived e-mail and attachments from Outlook or Notes clients • Direct access by users to archived messages with FullTextSearch on message body, attachments • Reduction in administrative effort to manage e-mail server growth • Storage savings with SingleInstanceStore (SIS) and compression • Archiving repository options: Content Manager (Content Manager OnDemand and Tivoli Storage Manager can also be used as archive repositories depending on the requirements)

7. Easy retrieval – Full Text Indexing and Full Text SearchDB2 CommonStore for Lotus Domino • Parametric/Fulltext search in archive

8. Easy retrieval – Full Text Indexing and Full Text SearchDB2 CommonStore for Exchange Server • Enter a search • Get a hit list (results) • Click to open document

9. Easy retrieval – Full Text Indexing and Full Text SearchSearch from the Archive Repository Client (Content Manager) • Enter a search • Get a hit list (results) • Click to open document

10. Or fully automate the process at the archive repository level • Simply drag email and drop in predefined folders to declare and classify it while archiving • Or select individual email and declare and classify yourself while archiving • Archive and declare as DOD necessitates • Archive and declare the way TNA necessitates DB2 Records Manager – CommonStore – CM Integration DOD

11. Overall Functional Summary (1 of 3)

12. Overall Functional Summary (2 of 3)

13. Overall Functional Summary (3 of 3)

14. CommonStore Value Proposition