Office of Research Compliance and Administration

1. Office of ResearchCompliance and Administration Who says you can’t teach an old dog new tricks?

2. Office of ResearchCompliance and Administration • Consolidates pre-award and post-award into one functional unit for sponsored project management. • Provides one primary point-of-contact for faculty and staff. Sponsored Project Management Overview Revision Date: October 24, 2006 Drexel University Office of Research Compliance and Administration

3. We make it easy… • We give you one stop shopping. • You know who to call without guesswork! • You work with one primary POC throughout the project life cycle. • We’re streamlining processes. • We use an ad hoc team approach behind the scenes to improve support and do some of the communicating for you. Sponsored Project Management Overview Revision Date: October 24, 2006 Drexel University Office of Research Compliance and Administration

4. ORCA Responsibility Areas • Program administration • Accounting and accounts receivable • Reporting & analysis • Financial compliance • Facilities & administrative (indirect cost) rate, employee benefit rate, other cost studies and fiscal compliance Sponsored Project Management Overview Revision Date: October 24, 2006 Drexel University Office of Research Compliance and Administration

5. Accountingand Accounts Receivable Has responsibility and central oversight for: • Accounts receivable and collections: cash management, invoicing, letters of credit • Salary and other cost reallocations • A-133 audit, sponsor audits, and internal audits • Sponsor financial reporting Sponsored Project Management Overview Revision Date: October 24, 2006 Drexel University Office of Research Compliance and Administration

6. Reporting & Analysis Has responsibility and central oversight for: • Internal reporting to investigators, administrators and management • Federal time certification (effort) reporting • Projections, productivity analysis and goal-setting • Data warehousing Sponsored Project Management Overview Revision Date: October 24, 2006 Drexel University Office of Research Compliance and Administration

7. F&A Rate, Cost Accounting Standards, and Financial Compliance Has responsibility and central oversight for: • The University F&A and employee benefit reimbursement rates • Documenting University cost accounting practices in compliance with federal Cost Accounting Standards (CAS) • Maintaining current best practices in fiscal regulatory compliance Sponsored Project Management Overview Revision Date: October 24, 2006 Drexel University Office of Research Compliance and Administration

8. Program Administration The primary faculty and administrative interface for the entire project life cycle, providing a single point-of-contact for project management and administration from the proposal stage to project closeout. Sponsored Project Management Overview Revision Date: October 24, 2006 Drexel University Office of Research Compliance and Administration

9. Program Administrators Facilitate Obtaining Funding… • Advise faculty and assist in preparing grant applications • Review proposals and submit to sponsors • Negotiate contracts and other agreements • Counsel faculty on sponsor regulations and restrictions Sponsored Project Management Overview Revision Date: October 24, 2006 Drexel University Office of Research Compliance and Administration

10. Perform a Liaison Function… • Serve as liaison between faculty, academic departments and research centers, campus administrative units, and funding sources • Liaison with general counsel, risk management, patents & licensing and other administrative units Sponsored Project Management Overview Revision Date: October 24, 2006 Drexel University Office of Research Compliance and Administration

11. Facilitate Project Management After the Award… • Establish project funds • Provide support for budgets, expenditures, labor distributions, reallocations, cost sharing, and certain project deliverables • Provide information and reports • Assist with deficit resolution • Close out project funds Sponsored Project Management Overview Revision Date: October 24, 2006 Drexel University Office of Research Compliance and Administration

12. Provide Central Oversight… • Monitor fiscal and program regulatory compliance • Monitor to ensure costs are recorded appropriately • Apply consistent methodology to budget development and expenditures • Monitor subcontracts Sponsored Project Management Overview Revision Date: October 24, 2006 Drexel University Office of Research Compliance and Administration

13. Maintain In-House Expertise… • Maintain up-to-date knowledge and expertise in federal, state, local and other agency regulations and policies to assure fiscal and program compliance • Be current on applicable laws and circulars which affect sponsored program activities Sponsored Project Management Overview Revision Date: October 24, 2006 Drexel University Office of Research Compliance and Administration

14. Communicate and Train… • Participate in development and implementation of sponsored program policies and procedures • Develop training sessions for investigators and administrators Sponsored Project Management Overview Revision Date: October 24, 2006 Drexel University Office of Research Compliance and Administration

15. Office of Research Compliance and Administration 3201 Arch Street, Suite 100 Philadelphia, Pa 19104 215-895-5849 ph 215-895-6699 fax Sponsored Project Management Overview Revision Date: October 24, 2006 Drexel University Office of Research Compliance and Administration