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Finding a great venue for your next conference

It can be the determining factor whether a conference is a success or a failure. This presentation will give you the tools to help you shortlist venues that best meet your needs. For more Information, Please contact us. Corporate Challenge Events, 1/12 Macro Ct, Rowville, Melbourne, VIC 3178, Phone: 03 9753 2562, www.corporatechallenge.com.au

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Finding a great venue for your next conference

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  1. Corporate Events Topic Finding a great venue for your next conference IE May 2016

  2. A crucial component for any conference is the VENUE • It can be the determining factor whether a conference is a success or a failure. • This presentation will give you the tools to help you shortlist venues that best meet your needs. • With so many venue options out there, it is important to establish criteria. • Firstly, write down what the objectives for the conference are, so they remain top of mind. • Now, let’s look at the five key considerations to help you shortlist and then decide on a conference venue…

  3. Consideration 1: Location • How accessible is the venue from transport hubs? • Do you need it to be close to an airport? • What accommodation options are located nearby? • Are there any ‘off-site’ experiences that you need the venue to be close to? • What do the answers to the above mean in regards to transfers for your delegates? • What is the reputation of that location?

  4. Consideration 2: Venue • Is the star rating aligned with the image of your conference and target delegates? • What is its availability for the dates you require? • What is its history hosting conferences? • Does the venue include other services that you may require? • Can it host the numbers you wish to attend? • Is the venue wheelchair accessible? • Is it likely to fit within your budget? • How and where will the venue allow you to display your conference branding and signage? • Does the venue exhibit friendly and attentive staff and a clean environment?

  5. Consideration 3: Conference Rooms • Does the room have the space you require? • What are the possible room configurations for the number of delegates likely to attend? • What range of chairs & tables does it offer? • What is the air conditioning like with large numbers of people and your ability to change it? • What is the ability of the venue to facilitate your lighting and audio visual requirements? • What are the acoustics like in the room? • Does the room have natural or artificial light?

  6. Consideration 4: Accommodation • How long will it take delegates to travel from their hotel room to the conference room? • Does the standard of accommodation venue match the conference venue? • What are the room types and bed options? • Is there wifi available in rooms? • What is the air conditioning like in the rooms? • What other extras does the accommodation venue have that can impact on a delegate’s experience?

  7. Consideration 5: Catering • What menu options can be provided? • What are the dining options such as sit down lunch, morning and afternoon teas, canapés, formal dinner? • Does the venue offer catering packages and what is included for various minimum and maximum numbers? • Can they cater for special dietary requirements?

  8. Being planned from the outset • Going in well planned will save you a lot of time and effort in shortlisting suitable venues and ultimately deciding on one that meets your conference needs and objectives! • Answer those questions yourself first to create your ‘ideal venue’. • Source feedback from past conference clients about the venue. • Conduct site inspections of the potential conference venues and accommodation.

  9. Find out more about our free VENUE FINDING service… Australia conference@corporatechallenge.com.au corporatechallenge.com.au facebook.com/CorporateChallengeAustralia twitter.com/CorpChallenge1 New Zealand conference@corpchallenge.co.nz corpchallenge.co.nz facebook.com/CorporateChallengeNZ twitter.com/CorpChallengeNZ

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