2004-2005 William F. Goodling

Slide 1:2004-2005 William F. Goodling Even Start Family Literacy Grants

Michigan Department of Education Early Childhood and Parenting Programs Reneé De Mars-Johnson, Coordinator Cheryl Hall, Consultant Maria Kingsley, Consultant Judy Levine, Consultant Welcome, Introductions HousekeepingWelcome, Introductions Housekeeping

Slide 2:Why are we here?

To understand Even Start as a family-centered education program which involves parents and children To highlight the importance of coordination and collaboration in Even Start projects To review the steps in developing an Even Start grant proposal To discuss the competitive timeline Are there any other goals that the participants have?Are there any other goals that the participants have?

Slide 3:Michigan Even Start—Quick Facts

For 2004-2005, the competitive round of applications will be due Monday, March 22, 2004 Federal allocation to Michigan at $7,127,000 in 2004; expect level funding pending passage of federal appropriation bill $6,850,000 needed for current grants Approximately $500,000 available for competitive grants Funding is sufficient to award between 2 & 7 grants depending on amount(s) requested Taking into consideration unobligated funds from previous fiscal years, it is estimated that approximately $500,000 will be available to award for new grants. Those projects that are continuing have applications due at a date later than the new or recompeting applicants. Many variables are impacting the amount of funding available. IF appropriation bill passes with level funding: @$225,000 each. Taking into consideration unobligated funds from previous fiscal years, it is estimated that approximately $500,000 will be available to award for new grants. Those projects that are continuing have applications due at a date later than the new or recompeting applicants. Many variables are impacting the amount of funding available. IF appropriation bill passes with level funding: @$225,000 each.

Slide 4:Purpose

Help break the cycle of poverty and illiteracy by improving the educational opportunities of the nation’s low income families by integrating early childhood education, adult literacy or adult basic education, and parenting education into a unified family literacy program, to be referred to as “Even Start”. Legislative cite—this is exact wording: Section 1231 Statement of Purpose Legislative cite—this is exact wording: Section 1231 Statement of Purpose

Slide 5:Family Literacy Definition Appears in

Adult Education and Family Literacy Act (Work Force Investment Act) Head Start Act of 1998 9101(20) of the Elementary and Secondary Education Act of 1965 (ESEA) – (No Child Left Behind Act of 2001) Community Services Block Grant Act The family literacy definition impacts how we design and organize the family literacy programs that we propose. Adult ed & literacy authorization described in Section 231 (B)The family literacy definition impacts how we design and organize the family literacy programs that we propose. Adult ed & literacy authorization described in Section 231 (B)

Slide 6:Family literacy: services providedto participants on a voluntary basis that are of sufficient intensity in terms of hours, and of sufficient duration to make sustainable changes in a family, and that integrate all of the following activities:

The highlighted words are particularly important for Even Start. The highlighted words are particularly important for Even Start.

Slide 7:Components

Interactive literacy activities between parents and their children. Training for parents regarding how to be the primary teacher of their children and full partners in the education of their children. Parent literacy training that leads to economic self-sufficiency. Age-appropriate education to prepare children for success in school and life experience. This is the exact language from the legislation. For Even Start, this is: 9101 (20) of the General Provisions (Title IX), Elementary and Secondary Education Act (amended )This is the exact language from the legislation. For Even Start, this is: 9101 (20) of the General Provisions (Title IX), Elementary and Secondary Education Act (amended )

Slide 8:Even Start

Interactive Family Literacy Activities (formerly PACT) Parenting Education Adult Literacy, Secondary Education, GED Preparation and ESL Developmentally Appropriate Early Childhood Education Home Visits Each of the four component areas must be evident, and they must be integrated.Each of the four component areas must be evident, and they must be integrated.

Slide 9:“Family Literacy is not merely adding education or academic components together, but is the creation of a totally integrated system of instruction that ensures transfer to the home.”Policy Makers Guide to Family Literacy, National Center for Family Literacy, 1994, p 39.

The whole is greater than the sum of its parts. Each collaborative project will need to work to answer the question, “What is the glue that will create this integration?”The whole is greater than the sum of its parts. Each collaborative project will need to work to answer the question, “What is the glue that will create this integration?”

Slide 10:Requirements from Statute

Sec 1231 The program shall Be implemented through cooperative projects that build on high-quality existing community resources to create a new range of services; Promote the academic achievement of children and adults; Assist children and adults from low-income families to achieve to challenging State content standards and challenging State student achievement standards; and Use instructional programs based on scientifically based reading research and addressing the prevention of reading difficulties for children and adults, to the extent such research is available… The first and last bullets speak to process, the other two speak to the ultimate goals of the family literacy projects that are developed with Even Start funds. Item 1 & 4 (???????): use instructional programs based on scientifically based reading research (as defined in section 1238[6]) and the prevention of reading difficulties for children and adults, to the extent such research is available.The first and last bullets speak to process, the other two speak to the ultimate goals of the family literacy projects that are developed with Even Start funds. Item 1 & 4 (???????): use instructional programs based on scientifically based reading research (as defined in section 1238[6]) and the prevention of reading difficulties for children and adults, to the extent such research is available.

Slide 11:Scientifically Based Reading Research (SBRR)

The application of rigorous, systematic, and objective procedures to obtain valid knowledge relevant to reading development, reading instruction and reading difficulties.

Slide 12:Scientifically Based Reading Research

The research must Employ systematic, empirical methods that draw on observation or experiment; Involve rigorous data analyses that are adequate to test the stated hypotheses and justify the general conclusions drawn;

Slide 13:Scientifically Based Reading Research

The research must Rely on measurements or observational methods that provide valid data across evaluators and observers and across multiple measurements and observations; and Have been accepted by a peer-reviewed journal or approved by a panel of independent experts through a comparable rigorous, objective, and scientific review.

Slide 14:Building on Existing Resources

District, consortium and ISD resources Large-scale community resources Small-scale community resources Ideally, there is a community resource assessment that helps to determine what exists for the target population. The Even Start project should create a new range of services that will meet the needs of the population and the legislative intent. Some resources will be integral to delivery of core services (such as the adult education consortium providing adult education for the enrolled adults), while others may offer different kinds of support that ensure that the families will remain involved (such as medical care, nutritional services and counseling). May wish to refer to the community plan that was developed as part of the ASAP-PIE in 2000 and since revised. Ideally, there is a community resource assessment that helps to determine what exists for the target population. The Even Start project should create a new range of services that will meet the needs of the population and the legislative intent. Some resources will be integral to delivery of core services (such as the adult education consortium providing adult education for the enrolled adults), while others may offer different kinds of support that ensure that the families will remain involved (such as medical care, nutritional services and counseling). May wish to refer to the community plan that was developed as part of the ASAP-PIE in 2000 and since revised.

Slide 15:Promoting Academic Achievement

Integrate this effort with national and state initiatives Activities have academic success as focus EFF Reading First 21st Century Community Learning Centers The B&A Project/FIA ASAP PIE MiClimb EFF Reading First 21st Century Community Learning Centers The B&A Project/FIA ASAP PIE MiClimb

Slide 16:Michigan & Standards

Michigan Curriculum Framework Early Childhood Standards of Quality Assist children and adults from low-income families to achieve to challenging State content standards and challenging State student performance standards Content standards & Benchmarks are written for elementary, later elementary, middle & high school. The Standards of Quality PreK-2nd grade… adopted, but not mandated.Assist children and adults from low-income families to achieve to challenging State content standards and challenging State student performance standards Content standards & Benchmarks are written for elementary, later elementary, middle & high school. The Standards of Quality PreK-2nd grade… adopted, but not mandated.

Slide 17:Eligible Applicants

A partnership between: a local educational agency applying in collaboration WITH a non-profit community-based organization, public agency, institution of higher education, or other non-profit organization. Section 1232(3) Definitions, part 1 a, b and part 2 (Refers to “eligible entity” in the legislation). In Michigan, “local educational agency” is a public school district, a public school academy, or an intermediate school district. Community-based organization other than a local educational agency Other non-profit organization… public or private nonprofit organization other than a local educational agency, of demonstrated quality. Section 1232(3) Definitions, part 1 a, b and part 2 (Refers to “eligible entity” in the legislation). In Michigan, “local educational agency” is a public school district, a public school academy, or an intermediate school district. Community-based organization other than a local educational agency Other non-profit organization… public or private nonprofit organization other than a local educational agency, of demonstrated quality.

Slide 18:Eligible Applicants

A partnership between: A community-based organization or other non-profit organization of demonstrated quality applying in collaboration with A local educational agency After eight years, a “new eligible entity” may be created, page 2 of instructions New partnership with different fiduciary Change in primary collaborative partners New target population/service area or Significant change in implementation model Examples of partners follow. Examples of partners follow.

Slide 19:Potential LEA partners

Colleges, universities, technical schools Head Start, Early Head Start Early On? Child care or preschool programs Literacy Councils Volunteer or Service groups Churches, Temples, Mosques Local, County and State government agencies Community-based nonprofit agencies Private schools Private business Foundations, Civic organizations LEA must ALWAYS be part of the mix. LEA’s can’t partner together, thus be careful when selecting Early On, Head Start, etc. You must partner with a primary collaborator to deliver this new, integrated and comprehensive family literacy service.LEA must ALWAYS be part of the mix. LEA’s can’t partner together, thus be careful when selecting Early On, Head Start, etc. You must partner with a primary collaborator to deliver this new, integrated and comprehensive family literacy service.

Slide 20:Building the Even Start Project

The legislation (Section 1235) lists elements that MUST be included in each project and addressed in the program plan. The program elements are found on pages 8- 10 of the competitive application.The legislation (Section 1235) lists elements that MUST be included in each project and addressed in the program plan. The program elements are found on pages 8- 10 of the competitive application.

Slide 21:Building the Even Start Project

Identification and recruitment of families most in need Screening and preparation of parents, including teenage parents and children Section 1235 Program Elements Each program assisted under this part shall-- INCLUDE THE IDENTIFICATION AND RECRUITMENT OF FAMILIES MOST IN NEED OF SERVICES PROVIDED UNDER THIS PART, AS INDICATED BY A LOW LEVEL OF INCOME, A LOW LEVEL OF ADULT LITERACY OR English language proficiency of the eligible parent or parents, and other need-related indicators; In addition, the STATE must review all applications to assure that the neediest population in the state (from all viable applications) receives priority. (2) include screening and preparation of parents, including teenage parents and children for full participation in the activities and services provided under the program, including testing, referral to necessary counseling, other developmental and support services, and related services; You screen for the literacy services that the project will provide and for referral to the appropriate community support agencies.Section 1235 Program Elements Each program assisted under this part shall-- INCLUDE THE IDENTIFICATION AND RECRUITMENT OF FAMILIES MOST IN NEED OF SERVICES PROVIDED UNDER THIS PART, AS INDICATED BY A LOW LEVEL OF INCOME, A LOW LEVEL OF ADULT LITERACY OR English language proficiency of the eligible parent or parents, and other need-related indicators; In addition, the STATE must review all applications to assure that the neediest population in the state (from all viable applications) receives priority. (2) include screening and preparation of parents, including teenage parents and children for full participation in the activities and services provided under the program, including testing, referral to necessary counseling, other developmental and support services, and related services; You screen for the literacy services that the project will provide and for referral to the appropriate community support agencies.

Slide 22:Building the Even Start Project

Accommodation to participant’s work schedule and other responsibilities High-quality, intensive instructional programs for all participants (3) Designing programs and providing support services (when available from other sources) necessary for participation and appropriate to the participants’ work and other responsibilities, including: (a) Scheduling and locating of services to allow joint participation by parents and children; (b) Child care for the period that parents are involved in the program provided for through Even Start funds; and (c) Transporting parents and their children to enable participation in the Even Start program; (4) Establish high-quality intensive instructional programs that promote adult literacy and empower parents to support the educational growth of their children and prepare them for success in regular school programs; Biggest concern in the 3-5 year old range. Must also provide high quality programming for infants and toddlers!(3) Designing programs and providing support services (when available from other sources) necessary for participation and appropriate to the participants’ work and other responsibilities, including: (a) Scheduling and locating of services to allow joint participation by parents and children; (b) Child care for the period that parents are involved in the program provided for through Even Start funds; and (c) Transporting parents and their children to enable participation in the Even Start program; (4) Establish high-quality intensive instructional programs that promote adult literacy and empower parents to support the educational growth of their children and prepare them for success in regular school programs; Biggest concern in the 3-5 year old range. Must also provide high quality programming for infants and toddlers!

Slide 23:Building the Even Start Project-Highly Qualified Staff

Project staff whose salaries are paid partially or totally with Federal Even Start funds All new instructional staff hired after the enactment of the law (12/21/00) must meet the qualifications (5) Assuring staff who are paid, in whole or in part, with Even Start funds are highly qualified, as defined: All new personnel hired after December 22, 2000 and by December 22, 2004, the majority of the individuals providing academic instruction in existing Even Start programs, Shall have obtained an associate’s, bachelor’s, or graduate degree in a field related to early childhood education, elementary or secondary school education, or adult education; and If applicable, meet qualifications established by the State for early childhood education, elementary or secondary school education, or adult education provided as part of an Even Start funds has received training in the operation of a family literacy program. The individual responsible for administration of family literacy services provided with federal Even Start funds has received training in the operation of a family literacy program, and Paraprofessionals who provide support for academic instruction have a high school diploma or its recognized equivalent;(5) Assuring staff who are paid, in whole or in part, with Even Start funds are highly qualified, as defined: All new personnel hired after December 22, 2000 and by December 22, 2004, the majority of the individuals providing academic instruction in existing Even Start programs, Shall have obtained an associate’s, bachelor’s, or graduate degree in a field related to early childhood education, elementary or secondary school education, or adult education; and If applicable, meet qualifications established by the State for early childhood education, elementary or secondary school education, or adult education provided as part of an Even Start funds has received training in the operation of a family literacy program. The individual responsible for administration of family literacy services provided with federal Even Start funds has received training in the operation of a family literacy program, and Paraprofessionals who provide support for academic instruction have a high school diploma or its recognized equivalent;

Slide 24:Instructional staff

Staff must have obtained an associate’s, bachelor’s, or graduate degree in a field related to Early childhood education Elementary or secondary school education Adult education AND

Slide 25:Instructional staff

Meet state qualifications for early childhood education, elementary or secondary school education, or adult education provided as part of an Even Start program or another family literacy program. In adult education settings, the standard is a 4 year degree in adult education. In early childhood settings, particularly those that are not connected to public funding (licensed child care) you will need to address improving the quality of the teacher responsible for the planning of instruction for the young children.In adult education settings, the standard is a 4 year degree in adult education. In early childhood settings, particularly those that are not connected to public funding (licensed child care) you will need to address improving the quality of the teacher responsible for the planning of instruction for the young children.

Slide 26:Administrator

Must receive training in the operation of a family literacy program State will assist in this requirement.State will assist in this requirement.

Slide 27:Paraprofessional Staff

Must have a high school diploma or its recognized equivalent (if providing support for instruction). Paraprofessionals who provide support for instruction have a high school diploma or its recognized equivalent. Many child care centers have this “caregiver” status as those providing the instruction. Will need the supervision of a more highly qualified individual. Each of the four components provide instruction.Paraprofessionals who provide support for instruction have a high school diploma or its recognized equivalent. Many child care centers have this “caregiver” status as those providing the instruction. Will need the supervision of a more highly qualified individual. Each of the four components provide instruction.

Slide 28:Building the Even Start Project

Special staff training Integrated instructional home-based programs (6) include special training of staff, including child care staff, to develop the skills necessary to work with parents and young children in the full range of instructional services offered through this part; Some of the topics that are necessarily covered are: building on family strengths defining and embracing diversity infant brain development & implications what resources are there in our community? what are the things we can do to promote emergent literacy? implementation of scientifically based reading research assessment appropriate to the age group and aligned with state indicators (7) provide and monitor integrated instructional services to participating parents and children through home-based programs. There is no guidance on the frequency of the home visits for center-based projects. Integrated usually means that all four components are delivered in an integrated fashion during the home visit, the visit is not meant to deliver one component only.(6) include special training of staff, including child care staff, to develop the skills necessary to work with parents and young children in the full range of instructional services offered through this part; Some of the topics that are necessarily covered are: building on family strengths defining and embracing diversity infant brain development & implications what resources are there in our community? what are the things we can do to promote emergent literacy? implementation of scientifically based reading research assessment appropriate to the age group and aligned with state indicators (7) provide and monitor integrated instructional services to participating parents and children through home-based programs. There is no guidance on the frequency of the home visits for center-based projects. Integrated usually means that all four components are delivered in an integrated fashion during the home visit, the visit is not meant to deliver one component only.

Slide 29:Building the Even Start Project

Operate on year round basis Coordinate with other programs (8) Operating on a year-round basis, including the provision of instructional and enrichment program services during the summer months; (9) Coordinating programs assisted under Even Start funding with programs assisted under other parts of The No Child Left Behind Act, the Adult Education and Family Literacy Act, the Individuals with Disabilities Education Act, and Title I of the Workforce Investment Act of 1998 (job training), and with the Head Start program, volunteer literacy programs, and other relevant programs; SUPPLEMENT, DON’T SUPPLANT! Title I Part A, authorized under NCLB Adult Ed & Fam Lit Title I Part E IDEA Title I part C Work First(8) Operating on a year-round basis, including the provision of instructional and enrichment program services during the summer months; (9) Coordinating programs assisted under Even Start funding with programs assisted under other parts of The No Child Left Behind Act, the Adult Education and Family Literacy Act, the Individuals with Disabilities Education Act, and Title I of the Workforce Investment Act of 1998 (job training), and with the Head Start program, volunteer literacy programs, and other relevant programs; SUPPLEMENT, DON’T SUPPLANT! Title I Part A, authorized under NCLB Adult Ed & Fam Lit Title I Part E IDEA Title I part C Work First

Slide 30:Building the Even Start Project

Use SBRR for programs Attendance and longevity (10) Using instructional programs based on scientifically based reading research for children and adults, (as defined in section 9101 [20] of the General Provisions [Title IX], Elementary and Secondary Education Act [authorized under NCLB]) for children and adults, to the extent such research is available; (11) Encouraging participating families to attend regularly and to remain in the program a sufficient time to meet their program goals; This gets at the sufficient intensity and duration… (10) Using instructional programs based on scientifically based reading research for children and adults, (as defined in section 9101 [20] of the General Provisions [Title IX], Elementary and Secondary Education Act [authorized under NCLB]) for children and adults, to the extent such research is available; (11) Encouraging participating families to attend regularly and to remain in the program a sufficient time to meet their program goals; This gets at the sufficient intensity and duration…

Slide 31:Building the Even Start Project

SBRR for Readiness Continuity (12) Including reading readiness activities for preschool children based on scientifically based reading research (as defined in section 9101 [20] of the General Provisions [Title IX], Elementary and Secondary Education Act [authorized under NCLB]) , to the extent available, to ensure children enter school ready to learn to read; Will probably have a focus on the 3-5 year olds. Oral language development crucial in the early years. (13) When applicable, promoting the continuity of family literacy to ensure that individuals retain and improve their educational outcomes; This is where the partnerships with Institutions of Higher Education and training institutions are important.(12) Including reading readiness activities for preschool children based on scientifically based reading research (as defined in section 9101 [20] of the General Provisions [Title IX], Elementary and Secondary Education Act [authorized under NCLB]) , to the extent available, to ensure children enter school ready to learn to read; Will probably have a focus on the 3-5 year olds. Oral language development crucial in the early years. (13) When applicable, promoting the continuity of family literacy to ensure that individuals retain and improve their educational outcomes; This is where the partnerships with Institutions of Higher Education and training institutions are important.

Slide 32:Building the Even Start Project

Serve families most in need Provide independent evaluation of program (14) ensure that the programs will serve those families most in need of the activities and services provided by this part; and The first element discusses identifying and recruiting the families. This element discusses serving them. (15) provide for an independent evaluation of the program to be used for program improvement. The evaluation must be done be someone outside of the agency/district. This “outside evaluator” must not have another role on the Even Start program’s staff. In a very few circumstances, where the district is large and supports a separate research and evaluation department, evaluation has been conducted by that department. We continue to suggest that each project budget $5,000 to $10,000 for evaluation activities, but you must consider that the daily rates of evaluators typically range between $250 and $500 for an eight hour day (plus expenses). There must also be resources for the person who will be entering data to prepare both the report for state outcomes and possibly for future participation in the national evaluation data collection. We really see the local evaluation to be designed to measure the effectiveness of projects, but also to learn how to make the program more effective in reaching goals.(14) ensure that the programs will serve those families most in need of the activities and services provided by this part; and The first element discusses identifying and recruiting the families. This element discusses serving them. (15) provide for an independent evaluation of the program to be used for program improvement. The evaluation must be done be someone outside of the agency/district. This “outside evaluator” must not have another role on the Even Start program’s staff. In a very few circumstances, where the district is large and supports a separate research and evaluation department, evaluation has been conducted by that department. We continue to suggest that each project budget $5,000 to $10,000 for evaluation activities, but you must consider that the daily rates of evaluators typically range between $250 and $500 for an eight hour day (plus expenses). There must also be resources for the person who will be entering data to prepare both the report for state outcomes and possibly for future participation in the national evaluation data collection. We really see the local evaluation to be designed to measure the effectiveness of projects, but also to learn how to make the program more effective in reaching goals.

Slide 33:Eligible adult participants

eligible for adult education and literacy activities are within the compulsory school attendance age range, but LEA must pay for the basic education piece Families served by Even Start must include at least one parent who is eligible and at least one child aged birth through seven. NEW applicant must show how they will provide services for children in at least a three-year age range. Services for adults are ESL, ABE (fed), GED and high school completion. Teen parents -- can attend the center program if LEA pays or ensures the availability of their education -- can be enrolled in the secondary school Families served by Even Start must include at least one parent who is eligible and at least one child aged birth through seven. NEW applicant must show how they will provide services for children in at least a three-year age range. Services for adults are ESL, ABE (fed), GED and high school completion. Teen parents -- can attend the center program if LEA pays or ensures the availability of their education -- can be enrolled in the secondary school

Slide 34:Eligible child participants

the child or children of the adult participants from birth through age seven* pregnant women can not be enrolled, can be transitioned Parent or parenting adult, I.e. the legal guardian of the child Continuing eligibility, once enrolled between the ages of birth and eight: can remain enrolled for 2 years or when the parent or parents become ineligible due to educational advancement, whichever occurs first AND Family can stay enrolled once the adult has achieved adult learning goal, as long as there is one child in the family under the age of eight.Parent or parenting adult, I.e. the legal guardian of the child Continuing eligibility, once enrolled between the ages of birth and eight: can remain enrolled for 2 years or when the parent or parents become ineligible due to educational advancement, whichever occurs first AND Family can stay enrolled once the adult has achieved adult learning goal, as long as there is one child in the family under the age of eight.

Slide 35:Expanded eligibility

Families with eight year olds and older can be served if Title I, Part A pays for the child participation expenses Focus must remain on families with young children Children 8 Years of Age or Older. –If an Even Start program assisted under this part collaborates with a program under part A, and funds received under such part A program contribute to paying the cost of providing programs under this part to children 8 years of age or older, the Even Start program, notwithstanding subsection (a)(2), may permit the participation of children 8 years of age or older if the focus of the program continues to remain on families with young children.Children 8 Years of Age or Older. –If an Even Start program assisted under this part collaborates with a program under part A, and funds received under such part A program contribute to paying the cost of providing programs under this part to children 8 years of age or older, the Even Start program, notwithstanding subsection (a)(2), may permit the participation of children 8 years of age or older if the focus of the program continues to remain on families with young children.

Slide 36:Other participants

Family members of eligible participants may participate in activities and services when appropriate to serve the purpose of Even Start Again, the purpose of Even Start is to break the cycle of illiteracy. Many times the partners of the adult participant feels threatened by the progress being made by the participant and works to derail the participation. Therefore it is imperative that the extended family be welcomed, that there is work to help them understand the importance of participating and that there be a plan to extend learning activities to them.Again, the purpose of Even Start is to break the cycle of illiteracy. Many times the partners of the adult participant feels threatened by the progress being made by the participant and works to derail the participation. Therefore it is imperative that the extended family be welcomed, that there is work to help them understand the importance of participating and that there be a plan to extend learning activities to them.

Slide 37:Applying for Even Start Funds

Specific items to be addressed are in the law Items are in the “highly recommended” section of the rubrics The law is quite specific regarding the items that must be covered when applying for funds… see Section 1237 (b)The law is quite specific regarding the items that must be covered when applying for funds… see Section 1237 (b)

Slide 38:Consider increasing local contribution

In the first year of the grant, 10% of the project must be paid for with local funds, as shown on page 5 of the application instructions. This is illustrated using a maximum figure of $250,000. This first shorter year the maximum is $220,000 There are two ways to look at local contribution. Here is an example of a project that will consistently cost the community $250,000 each year. 1st year 2nd year 3rd year Local share 25,000 50,000 75,000 Federal share 225,000 200,000 175,000 4th year 5th-8th years8th-12th years13th-16th 100,000 125,000 162,500 162,500 150,000 125,000 87,500 87,500In the first year of the grant, 10% of the project must be paid for with local funds, as shown on page 5 of the application instructions. This is illustrated using a maximum figure of $250,000. This first shorter year the maximum is $220,000 There are two ways to look at local contribution. Here is an example of a project that will consistently cost the community $250,000 each year. 1st year 2nd year 3rd year Local share 25,000 50,000 75,000 Federal share 225,000 200,000 175,000 4th year 5th-8th years8th-12th years13th-16th 100,000 125,000 162,500 162,500 150,000 125,000 87,500 87,500

Slide 39:Consider increasing local contribution

In this example, the project wants to consistently draw down the maximum in federal funds, $250,000. They would then be showing the project growing, diversifying, intensifying, and expanding to meet increased need. 1st year 2nd year 3rd year 4th yr Federal share: 220,000 250,000 250,000 250,000 Local share: 25,000 62,500 107,143 166,667 5th-8th years 9th-12th years13th-16th years Federal share: 250,000 250,000 250,000 Local share: 250,000 464,286 464,286 In this example, the project wants to consistently draw down the maximum in federal funds, $250,000. They would then be showing the project growing, diversifying, intensifying, and expanding to meet increased need. 1st year 2nd year 3rd year 4th yr Federal share: 220,000 250,000 250,000 250,000 Local share: 25,000 62,500 107,143 166,667 5th-8th years 9th-12th years13th-16th years Federal share: 250,000 250,000 250,000 Local share: 250,000 464,286 464,286

Slide 40:Review Team

Early childhood professional Adult education professional One with expertise in family literacy programs And may include: Parent-child educational organization rep Community-based literacy organization rep Local school board member Business-industry representative Person involved in previous implementation Section 1238 (3) Review Panel.– A review panel shall consist of at least three members, including one early childhood professional, one adult education professional, and one individual with expertise in family literacy programs, and may include other individuals, such as one or more of the following; a representative of a parent-child education organization a representative of a community-based literacy organization. A member of a local board of education A representative of business and industry with a commitment to education An individual who has been involved in the implementation of programs under this title in the state.Section 1238 (3) Review Panel.– A review panel shall consist of at least three members, including one early childhood professional, one adult education professional, and one individual with expertise in family literacy programs, and may include other individuals, such as one or more of the following; a representative of a parent-child education organization a representative of a community-based literacy organization. A member of a local board of education A representative of business and industry with a commitment to education An individual who has been involved in the implementation of programs under this title in the state.

Slide 41:Timeline

Application due March 22, 2004 Reviewers receive applications March 29 First review session, April 14, 2004 Second review session, May 3, 2004 Recommendations to Superintendent by May 10, 2004 Letters to all by June 1, 2004 Fiscal year July 1, 2004 to June 30, 2005 The law allows the state to grant a request for a four- to six- month start up period at a partnership’s request. New projects must begin serving families by January 1 at the latest (negotiated) The law allows the state to grant a request for a four- to six- month start up period at a partnership’s request. New projects must begin serving families by January 1 at the latest (negotiated)

Slide 42:Developing the Application

Application cover sheet Assurances Primary partner Abstract, 5 points Clear Succinct Each category covered Number of families One page only Write this last Total Points Possible, 200 SHOW ON OVERHEAD Describe who fits in what sections for the cover, assurances and the “certification for participation” Signature must come from the authorized signatory of the agency/district who will be the fiscal agent for the project. Rubric for abstract is on page 12. Please include the anticipated number of families to be served in the “description of project” SHOW ON OVERHEAD Describe who fits in what sections for the cover, assurances and the “certification for participation” Signature must come from the authorized signatory of the agency/district who will be the fiscal agent for the project. Rubric for abstract is on page 12. Please include the anticipated number of families to be served in the “description of project”

Slide 43:Narrative Proposal—175 points

80 pages addressing four key areas Need Collaboration Proposed project model/likelihood of success Promise as a model/evaluation Attachments of relevant support documents will be considered Budget appears next, but should be developed later. Reviewers will be instructed to review after the narrative. A proposal will be scored for the 80 pages only. Reviewers will be instructed to disregard any information presented in excess of the 80 pages.Budget appears next, but should be developed later. Reviewers will be instructed to review after the narrative. A proposal will be scored for the 80 pages only. Reviewers will be instructed to disregard any information presented in excess of the 80 pages.

Slide 44:Need for the project

Demographics of the area Target population What’s already happening (and not happening) 20 Priority Points for: Empowerment Renaissance Enterprise OR High levels of need 10 Priority Points for: Schools identified for improvement Points Possible, 10 Plus 20 + 10 Rubrics on page 18 with additional points rubric on page 18. Proposals must be explicit regarding their demographics what are the characteristics of the population in the area? what services are being offered to meet their needs? Is there a sub-set of the population that will be served? (other than the Even Start eligible defined sub-set) How many are out there? What services exist? If there are already comprehensive family literacy services available, why can’t that program serve these families? Federal Even Start legislation--section 1238(1)(B)-- requires priority be given to projects that demonstrate need for Even Start services by demonstrating the following: A.     Project is designed to serve an area in which there is a high percentage or number of children and families indicated by poverty, illiteracy, unemployment, limited English proficiency, or other need-related indicators such as a high percentage of children to be served by the program who reside in a school attendance area served by a local educational area eligible for participation in programs under part A, a high number or percentage of parents who have been victims of domestic violence, or a high number or percentage of parents who are receiving assistance under a State program funded under part A of title IV of the Social Security Act (42 U.S. C. 601 et seq.) High levels of need may be shown by comparison with other areas of the State; or B.     Families proposed to be served reside in an empowerment zones or enterprise communities. Rubrics on page 18 with additional points rubric on page 18. Proposals must be explicit regarding their demographics what are the characteristics of the population in the area? what services are being offered to meet their needs? Is there a sub-set of the population that will be served? (other than the Even Start eligible defined sub-set) How many are out there? What services exist? If there are already comprehensive family literacy services available, why can’t that program serve these families? Federal Even Start legislation--section 1238(1)(B)-- requires priority be given to projects that demonstrate need for Even Start services by demonstrating the following: A.     Project is designed to serve an area in which there is a high percentage or number of children and families indicated by poverty, illiteracy, unemployment, limited English proficiency, or other need-related indicators such as a high percentage of children to be served by the program who reside in a school attendance area served by a local educational area eligible for participation in programs under part A, a high number or percentage of parents who have been victims of domestic violence, or a high number or percentage of parents who are receiving assistance under a State program funded under part A of title IV of the Social Security Act (42 U.S. C. 601 et seq.) High levels of need may be shown by comparison with other areas of the State; or B.     Families proposed to be served reside in an empowerment zones or enterprise communities.

Slide 45:Coordination, Cooperation and Collaboration

Survey of providers Agreements At least six attached Other cooperative efforts described Transition activities Building on services 35 Points Possible So, if those are the needs, who in the community is ready to address the needs? Who will collaborate to do this work? Rubrics on pages 19 and 20. In the rubrics, greater weight is given to the row that has a description of the projects with firm agreements and the row that discusses how services will be built from other existing services (not duplicate). Section 1237 c 1 d as appropriate, a description of the applicant’s collaborative efforts with institutions of higher education, community-based organizations, the State educational agency, private elementary schools, or other eligible organizations in carrying out the program for which assistance is sought. Title I, Part A Head Start IDEA Volunteer literacy councils Etc. Show documented agreement examples.So, if those are the needs, who in the community is ready to address the needs? Who will collaborate to do this work? Rubrics on pages 19 and 20. In the rubrics, greater weight is given to the row that has a description of the projects with firm agreements and the row that discusses how services will be built from other existing services (not duplicate). Section 1237 c 1 d as appropriate, a description of the applicant’s collaborative efforts with institutions of higher education, community-based organizations, the State educational agency, private elementary schools, or other eligible organizations in carrying out the program for which assistance is sought. Title I, Part A Head Start IDEA Volunteer literacy councils Etc. Show documented agreement examples.

Slide 46:Proposed Project Model/ Likelihood of Success

Research base How will the Model be implemented? Center base Home base Hybrid Mixed 3 year age range service Prior success Plan of operation; technique to serve those most in need Continuity of services Points Possible, 45 Plus 15 + 25 THIS IS THE PROGRAM PLAN!!! Rubrics page 21-23 with additional points on page 24. Research that you’ll want to cite: SBRR: Preventing Reading Difficulties, Starting Out Right, Much More Thank ABC’s, Meaningful Differences, NIFL, but also NCFL, Toyota Families in the Schools Section 1237 c such application shall also include a plan of operation for the program which shall include-- c a description of the population to be served and an estimate of the number of participants to be served. 1237 c 1 (e) a statement of the methods that will be used-- (i) to ensure that the programs will serve families most in need of the activities and services provided by this part, (ii) To provide services under this part to individuals with special needs, such as individuals with limited English proficiency and individuals with disabilities… THIS IS THE PROGRAM PLAN!!! Rubrics page 21-23 with additional points on page 24. Research that you’ll want to cite: SBRR: Preventing Reading Difficulties, Starting Out Right, Much More Thank ABC’s, Meaningful Differences, NIFL, but also NCFL, Toyota Families in the Schools Section 1237 c such application shall also include a plan of operation for the program which shall include-- c a description of the population to be served and an estimate of the number of participants to be served. 1237 c 1 (e) a statement of the methods that will be used-- (i) to ensure that the programs will serve families most in need of the activities and services provided by this part, (ii) To provide services under this part to individuals with special needs, such as individuals with limited English proficiency and individuals with disabilities…

Slide 47:Proposed Project Model/ Likelihood of Success, cont’d

Objectives and strategies for successful project; state outcomes Activities, services, timeline Personnel, staff training Administration plan Additional 10 points if application is scored in the “highly” category for past success and has at least 40 points for the rubric Additional 25 points if applicant successfully implemented for 4, 8, or 12 years Important! This becomes the plan of operation that is addressed * annually. Such application shall also include a plan of operation for the program which shall include— A description of the program goals A description of the activities and services that will be provided under the program, including a description of how the program will incorporate the program elements required by section 1235, e) (iii) to encourage participants to remain in the program for a time sufficient to meet the program’s purpose, and f) A description of how the plan is integrated with other programs under this Act, {the Goals 2000:Educate America Act,} or other Acts, as appropriate, consistent with section 14306. g) A description of how the plan provides for rigorous and objective evaluation of progress toward the program objectives described and for continuing use of evaluation data for program improvement. 1237 (b) required documentation Each application shall include documentation,satisfactory to the SEA that the eligible entity has the qualified personnel needed— To develop, administer, and implement an Even Start program under this part; and to provide access to the special training necessary to prepare staff for the program, which may be offered by an eligible organization. State indicators are in Appendix A.Important! This becomes the plan of operation that is addressed * annually. Such application shall also include a plan of operation for the program which shall include— A description of the program goals A description of the activities and services that will be provided under the program, including a description of how the program will incorporate the program elements required by section 1235, e) (iii) to encourage participants to remain in the program for a time sufficient to meet the program’s purpose, and f) A description of how the plan is integrated with other programs under this Act, {the Goals 2000:Educate America Act,} or other Acts, as appropriate, consistent with section 14306. g) A description of how the plan provides for rigorous and objective evaluation of progress toward the program objectives described and for continuing use of evaluation data for program improvement. 1237 (b) required documentation Each application shall include documentation,satisfactory to the SEA that the eligible entity has the qualified personnel needed— To develop, administer, and implement an Even Start program under this part; and to provide access to the special training necessary to prepare staff for the program, which may be offered by an eligible organization. State indicators are in Appendix A.

Slide 48:Promise as a Model/Evaluation

Preliminary evaluation plan Success measures Willingness to serve as model 15 Points Possible Rubric on page 24 Section 1237 c (1)(g) A description of how the plan provides for rigorous and objective evaluation of progress toward the program objectives described and for continuing use of evaluation data for program improvement. Outcome indicators, effective projects measure their success. The reviewers must consider the ability of the project to measure its success. Use the Guide to Local Evaluations Be creative in how the project could serve as a model and ways that information could be disseminated.Rubric on page 24 Section 1237 c (1)(g) A description of how the plan provides for rigorous and objective evaluation of progress toward the program objectives described and for continuing use of evaluation data for program improvement. Outcome indicators, effective projects measure their success. The reviewers must consider the ability of the project to measure its success. Use the Guide to Local Evaluations Be creative in how the project could serve as a model and ways that information could be disseminated.

Slide 49:Budget

Summary page, 5 points Accurate, signed Detail, 10 points Shows expenditures & what they support; local contribution and its sources Narrative, 5 points Discusses sources of local contribution, any anomalies in the budget Public School Accounting Manual Appendix of Definitions http://www.michigan.gov/documents/appendix_33974_7.pdf 3 parts, 20 Points Possible Application pages 12-15; rubrics on pages 16 and 17, complete page 4 of forms. Instructions give careful guidance on figuring local contribution, function code guidance in the Public School Accounting Manual Index; PLEASE make sure the function codes in the summary match the function codes in the detail Eventually, in the near future, budgets will be entered into MEGS and drop into MEIS. Application pages 12-15; rubrics on pages 16 and 17, complete page 4 of forms. Instructions give careful guidance on figuring local contribution, function code guidance in the Public School Accounting Manual Index; PLEASE make sure the function codes in the summary match the function codes in the detail Eventually, in the near future, budgets will be entered into MEGS and drop into MEIS.

Slide 50:Other factors considered

Duplication of effort Duplication of funding Geographical distribution Evidence that an applicant has performed satisfactorily on previous projects Legislative priorities Balance of urban & rural

Slide 51:Clamp, Staple or Bind

Prepare in the order of the checklist found on page 27 Original and Four Copies

Slide 52:Thank You and Good Luck!

Reneé De Mars-Johnson 517.373.8483 517.241.0162 direct 517.335.0592 fax demars-johnsonr@michigan.gov Cheryl Hall 517.373.8483 517.241.4766 direct 517.335.0592 fax hallcheryl@michigan.gov Judy Levine 517.373.8483 517.373.8664 direct 517.335.0592 fax levinejd@michigan.gov