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“Put me in Coach” Division III Eligibility and Transfers

“Put me in Coach” Division III Eligibility and Transfers. Shana Levine Membership Services/Division III Governance. Is the student-athlete eligible to participate? Hopefully coach did his research…. Session Overview. Eligibility Requirements for practice and competition.

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“Put me in Coach” Division III Eligibility and Transfers

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  1. “Put me in Coach” Division IIIEligibility and Transfers Shana Levine Membership Services/Division III Governance

  2. Is the student-athlete eligible to participate? Hopefully coach did his research…

  3. Session Overview • Eligibility • Requirements for practice and competition. • Male practice players participation. • Seasons of participation. • Graduate-student participation. • Satisfactory progress and good academic standing. • Certifying academic eligibility between terms.

  4. Requirements for Practice • Participation in organized practice sessions. • Student-athlete must be enrolled full time. • Practice during first week of class. • During the first five days of classes, student-athletes may practice but not compete if enrolled in less full time. • Must be otherwise eligible.

  5. Requirements for Practice • EXCEPTION: • Practice during official vacation period. • Initial enrollee - accepted for enrollment in a regular, full-time program of studies. • Transfer student - no longer enrolled at previous institution and accepted for enrollment. • Continuing student - registered full time. • All - must be otherwise eligible.

  6. Requirements for Practice • EXCEPTION: • Practice in final semester/quarter. • A student-athlete may practice while enrolled less than full time provided he or she is enrolled in the courses necessary to complete the degree requirements. • The student-athlete must be eligible to receive a diploma at next degree-granting date.

  7. Male Practice Players • Division III has regulations regarding the use of male practice players. • Two proposals adopted at the 2007 NCAA Convention. • Male practice players must be certified eligible for practice (e.g., enrolled in a minimum full-time program of studies, sign Division III compliance forms and have eligibility remaining under the 10-semester rule).

  8. Male Practice Players • A male student participates with an institution's women's team will be charged with a season of participation in that sport or equivalent (e.g., softball, baseball). • An institution may provide male practice players with practice apparel. • No other benefits permitted (e.g., travel, room and board during vacation, etc.).

  9. Requirements for Competition • Participation in competition. • Enrolled full time as defined by the institution but… • No less than 12-semester or -quarter hours, regardless of institution’s definition of full time. • A graduate school student-athlete must be enrolled full time according to the institution’s definition of full-time graduate school enrollment.

  10. Requirements for Competition • Sara is a field hockey student-athlete enrolled at a Division III school and wants to compete prior to classes starting… • Can coach put her in???

  11. Requirements for Competition • Competition during official vacation period. • Initial enrollee - accepted for enrollment in a regular, full-time program of studies. • Transfer student - no longer enrolled at previous institution and accepted for full-time enrollment. • Continuing student - registered full time.

  12. Requirements for Competition • Eligibility between terms. • Continuing student - registered full time at the conclusion of the term immediately before the date of competition. • Initial enrollee - accepted for enrollment as a regular, full-time student for the upcoming term.

  13. Requirements for Competition • Competition in final semester/quarter. • A student-athlete may compete while enrolled less than full time provided he or she is enrolled in the courses necessary to complete the degree requirements. • The student-athlete must be eligible to receive a diploma at next degree-granting date.

  14. Fluffy knows that seasons of participation are different than seasons of competition…

  15. Seasons of Participation • Student-athlete uses a season of participation by: • competing in intercollegiate competition • OR • participating on or after the first contest in the traditional segment following the student- athlete's initial participation of that academic year (effective August 1, 2007).

  16. Seasons of Participation • Allows limited tryouts prior to first competition each year. • Applies to participation at Division III schools only. • Cross country, indoor and outdoor track and field are considered separate sports.

  17. Seasons of Participation • Exception to season-of-participation rule. • Preseason Scrimmage or Exhibition. Student-athlete does not use a season of participation when student-athlete participates in a preseason scrimmage/exhibition in the traditional segment. • Preseason scrimmage/exhibition must be conducted prior to the first contest.

  18. Seasons of Participation How much can a student-athlete practice without using a season?

  19. Seasons of Participation • Case study: Steve participates in fall ball and competes in the fall nontraditional baseball contest and then decides not to participate in baseball in the spring traditional segment. • Has Steve used a season of participation?

  20. Seasons of Participation • Case study answer: Yes. Competition in the nontraditional segment constitutes the use of a season of participation regardless of the student’s participation thereafter.

  21. Seasons of Participation • Case study: • Allie transfers from Institution No. 1 (Division III) to your institution at midyear (January). • Allie participated in preseason basketball at Institution No. 1 during the fall, then quit. • After transferring, Allie only participated in four practices at your institution in January – all prior to your basketball team’s first game in January. • Has Allie used a season of participation?

  22. Seasons of Participation • Case study answer: No. Allie has not used a season of participation. Allie did not participate beyond her first opportunity to compete at Institution No. 1 or your institution. (Bylaw 14.2.4.1)

  23. Seasons of Participation • Case study: Jay plays in the football preseason scrimmage and then the first four games of a 10-game season. Jay gets hurt in the fourth game and receives a medical hardship waiver from the conference. Jay does some light practice in November and then practices throughout the spring nontraditional season. • Has Jay used a season?

  24. Seasons of Participation • Case study answer: No. Jay has not used a season of participation. • Jay was able to receive a hardship waiver because one-third of a 10-game season is 3.33 or four contests. • Jay is able to practice because the hardship waiver legislation refers only to competition. Therefore, once Jay received the hardship waiver, he is permitted to practice without jeopardizing the hardship waiver. • Any competition would nullify the hardship waiver.

  25. Seasons of Participation • Case study: Sophie practices in two fall nontraditional softball practices, then quits. Sophie then practices a few times in the spring, plays in the alumni game and quits prior to the first regular-season contest. • Has Sophie used a season?

  26. Seasons of Participation • Case study answer: Yes. The alumni game is considered outside competition.

  27. Get to Know Your Academic Authority on Campus…

  28. Satisfactory-Progress Requirements • A student shall maintain satisfactory progress toward a baccalaureate or equivalent degree at the institution. • The phrases “good academic standing” and “satisfactory progress” are to be interpreted at each institution by the academic authorities who determine the meaning of such phrases for all students.

  29. Good Academic Standing • The definition of good academic standing applied to student-athletes shall be a standard at least as demanding as the minimum standard applied to all students in order to participate in extracurricular activities at that institution.

  30. Satisfactory-Progress Requirements • Extension courses from certifying institution. • Extension courses may be used in determining a student’s full-time enrollment in 12 credit hours as long as the institution considers enrollment in such courses as regular course enrollment for all students. • Correspondence and credit-by-examination courses may not be used for this purpose.

  31. Satisfactory-Progress Requirements • Summer courses at other institutions. • If a student-athlete plans to take summer courses at another institution, prior approval by appropriate academic officials of the certifying institution is required in order for the courses taken to be used in determining the student-athlete’s academic status.

  32. Certifying Academic Eligibility Between Terms • If a student-athlete's academic eligibility changes at the end of a quarter or semester, the student-athlete becomes eligible or ineligible to compete on the date his or her eligibility is officially certified by the appropriate institutional academic authority.

  33. Certifying Academic Eligibility Between Terms (continued) • In a case in which the student becomes eligible at the end of the term, the earliest date on which the student can become eligible to compete is the day after the date of the last scheduled examination listed in the institution's official calendar for the term that is ending. • In a case in which the student becomes ineligible, the ineligibility shall become effective not later than the first day of classes of the following semester or quarter.

  34. Eligibility Summary To be eligible to represent an institution in intercollegiate athletics competition, a student shall be: Enrolled full time; but no less than 12 credit hours (note certain exceptions); Be in good academic standing; and Maintain satisfactory progress toward a baccalaureate or equivalent degree. 1 2 3

  35. Transfer Regulations

  36. Transfer Regulations • Permission to contact – self-release. • Determining transfer status. • General transfer rule. • Determination of year in residence. • Division III transfer exceptions: • 4-4 transfer; • 2-4 transfer; and • 4-2-4 transfer.

  37. Permission to Contact – General Rule • An athletics staff member or representative of athletics interests shall not make contact with the student-athlete of another four-year collegiate institution, directly or indirectly, without first obtaining written permission. • Written permission may be granted by: • The first institution’s athletics director; or • The student-athlete, if the student-athlete attends a Division III institution.

  38. Permission to Contact – Self-Release • A Division III student-athlete may grant his or her own written permission to contact another Division III institutions about a potential transfer. • Division III to Division III transfers only. • Form posted on the NCAA Web site. • http://www1.ncaa.org/eprise/main/membership/membership_svcs/compliance_forms/d3_index.html • Student-athlete does not need to inform original institutional. • Permission to contact will remain valid for 30 days and remains private during this period.

  39. Permission to Contact – Self-Release Case Study • Student-athlete sends a self-release to Town College, a Division III institution. • The 30-day privacy window expires. • May Town College contact the coach at student-athlete’s current institution about the communication?

  40. Permission to Contact – Self-Release Case Study Answer • No. The only way Town College may notify the student-athlete’s current institution that student-athlete issued a self-release is if student-athlete: • Checked the box at the end of the form specifically granting permission for that notification to occur; • Notified Town College that he or she has decided to transfer to that institution; or • Issued a second self-release to the same institution.

  41. Permission to Contact – Self-Release Case Study • Student-athlete sends a self-release form to an institution during the summer or between academic terms. • Due to the timing, the 30-day privacy window does not expire before student-athlete’s opportunity to enroll or participate in practice or competition. • How should the institutions communicate regarding the student-athlete’s eligibility, considering the confidentiality of the self-release?

  42. Permission to Contact – Self-Release Case Study Answer If the student-athlete wishes to participate at the new institution prior to the expiration of the 30-day privacy window, the student-athlete may: • Submit another self-release and check the box near the end of the form to grant permission to the new institution to contact the current institution; or • Enroll as a full-time student and attend class or report for regular squad practice at the new institution.

  43. How do I know if a student-athlete is a transfer?

  44. Determining Transfer Status A student-athlete is a transfer if they transfer from a collegiate institution after meeting any of the following condition(s) at that institution: • Full-time enrollment and attended class; • Full time in night school; • Attendance at a branch school that conducts athletics programs (not a transfer if going branch to parent institution); • Reported for a regular squad practice; or • Practiced or competed while enrolled part time.

  45. General Transfer Rule • Must complete one full academic year of residence at the certifying institution before being eligible to compete unless the student satisfies the applicable transfer requirements or receives an exception. All transfer discussions start from here!!

  46. Determination of Year of Residence To complete an academic year in residence, a student-athlete must: • Be enrolled in and complete a minimum full-time program of studies for two full semesters or three quarters (excluding summers); or • Be enrolled in a minimum full-time program of studies for two full semesters or three full quarters and earn or complete an average of 12 hours per term.

  47. Transfer Exceptions: 2-4 and 4-4 • If the student-athlete has not previously used a season of participation at a Division III institution and has never practiced or competed in intercollegiate athletics at a non-Division III institution, he or she shall be immediately eligible. • Note: This provision is not applicable to a Division III student-athlete who has been granted a hardship waiver or a season-of-participation waiver.

  48. Transfer Exceptions: 2-4 and 4-4 If the student-athlete previously participated in intercollegiate athletics, he or she must have been both academically and athletically eligible had he or she remained at the previous institution.

  49. Transfer Exceptions: 4-4 A student-athlete who has exhausted his or her five-year period of athletics eligibility (e.g., five-year clock) at an NCAA Division I institution is precluded from using the transfer exception to be immediately eligible for intercollegiate competition at any Division III institution.

  50. Transfer Exceptions: 4-2-4 • A 4-2-4 student who has previously participated in intercollegiate athletics must have been athletically and academically eligible had he or she remained at the previous four-year institution; or • Must have successfully completed at least 24-semester or 36-quarter hours of transferable degree credit and spent at least two full-time semesters or three full-time quarters of attendance at the two-year college.

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