Welcome to Skål International Toronto’s AGM The Old Mill - January 27, 2009

1. Welcome to Skål International Toronto’s AGM The Old Mill - January 27, 2009

2. AGM Agenda • Validate Quorum • Opening Remarks • Skål International Presentation • President’s Report • Board Reports • Final Election & Introduction of Officers for 2009 • AOB

3. PRESIDENT’S REPORT Tim Booth

4. 2008 in Review • Another Year of Achievement • Membership Survey  • Appointment of dedicated P.R. Board Member • Improved financial results - easier payment offers for members • Website improvements • Successful meetings program • Golf & Xmas - giving back to members • Joint Meetings • Roster • Review of Bylaws • Charity donations - Winterboob, Daily Bread Food Bank • Bursaries - George Brown College • Attendance at other Skål Events - Montreal, NAASC Montego Bay, Skål International Conference Taipei, World Travel Market

5. MEMBERSHIP REPORT Paul Leon Stuart Morcombe

6. Membership 2008 127 Members up 4 from 2007 13 New Members added in 2008 20 Members were recommended by the Membership Survey Membership Renewal incentive Renew by Jan 16th & your 2009 meal plan will be discounted by $60, that equals one FREE MEAL.

7. SKAL TORONTOWELCOMES 13 NEW MEMBERS Stephanie AnevichVision 2000 Travel Fred Azouz Radonic Rogers Scott Barker Big BarkGraphics Perry CadeskyToronto Sun Janice Ketchen Ontario Tourism Network Ron LonsdaleCollette Vacations Craig MarshYour Workshops Edward RadonicRadonic Rodgers Shekhar RamamoorthyKenya Airways  Karen Scott-Caplice Cruise Strategies Namira McLeishGullivers Travel Associates Jen Savedra Travel Industry Today Phil SproulTravel Professionals International

8. TREASURER’S REPORT Brian Robertson Available by request from Mike Hannah at mikehannah@rogers.com

9. January 09, 2009 To Whom It May Concern: This letter serves to confirm that we have audited the balance sheet of Skål International Toronto as of December 31, 2008 and the related statement of income and cash flows for the year then ended. In our opinion, these financial statements present fairly, in all material respects, the financial position of Skål International Toronto and the results of its operations and its cash flows for the year then ended in accordance with the accounting principles generally accepted in Canada. Skål 2008 Audit Committee Susan Edwards Michael Pepper

10. SECRETARY’S REPORT Kim Clarke

11. Monthly Bulletin for members posted • on www.torontoskal.org under the • Members area. • • Members are kept up to date of all • meetings in the bulletin. • • Well being • Members should feel free to notify the Secretary of any such occasions

12. PROGRAMME REPORT Patrice Bell Pierre LePage

13. 2008 Past Meeting Venues January 22nd Old Mill Inn AGM & Robbie Burns Night February 26th Novotel Downtown March 25th Holiday Inn Airport East April 22nd Spencer’s – Burlington - Joint Meeting with Hamilton Club May 27th Boulevard Club - Luncheon June 25th Woodbine Racetrack Spouses & Guests July 8thSkål at the Blue Jays Cancelled – lack of support July 28th Golf Tournament (guests) Eagle’s Nest September 23rd Delta Chelsea Hotel Oktoberfest (Joint Mtg.) October 28th National Club November 25th Crowne Plaza – YYZ Arpt. December 18th Christmas Gala Dinner Marriott – Bloor-Yorkville

14. January 27th Old Mill Inn AGM & Robbie Burns Night February 24th - Confirmed Tabule Restaurant (Yonge & Davisville) March 24th TBA April 28th Glen Abbey Joint Meeting with Hamilton Club May 26th Rosedale Golf Club June 23rd Boulevard Club Luncheon August Golf Tournament Date & Location TBA September 22nd Delta Chelsea Hotel Oktoberfest October 27th National Club November 24th George Brown – The Chef’s House December 17th Christmas Gala Dinner Location TBA 2009 Suggested Meeting Venues

15. STATUTES & BYLAWS TWINNING Jan Zandboer

16. Statutes Article 19: Board of the Club Current Statute: (a) Active Life and Retired members will elect the Board of Officers, to administer and manage the Club. The Board may comprise: (i) President (or Chairperson where the title President cannot be used due to local regulations) (ii) One or two Vice Presidents (or Vice-Chairpersons) (iii) Secretary (iv) Treasurer (v) A Development/Communications Officer Proposed change: (a) Active Life and Retired members will elect the Board of Officers, to administer and manage the Club. The Board may comprise: (i) President (or Chairperson where the title President cannot be used due to local regulations) (ii) One or two Vice Presidents (or Vice-Chairpersons) (iii) Secretary (iv) Treasurer (v) A Development/Communications Officer (vi) Two (2) Club Representatives

17. Article 20: Elections Current Statute: • The election of the Board members and Club Auditors shall take place at an Annual General Meeting or Extraordinary General Meeting. • The term of office of the Club President and Vice President shall be one (1) year, with possible re-election for one further term. • The term of office for the Secretary of a Club shall be one (1) year, with possible annual re-election up to a maximum of three (3) years in total. Proposed change: • The election of the Board members and Club Auditors shall take place at an Annual General Meeting or Extraordinary General Meeting. • The term of office of the Club President and Vice President shall be one (1) year, with possible re-election for one further term. • The term of office for the Secretary of a Club shall be one (1) year, with possible annual re-election up to a maximum of three (3) years in total. • The, staggered, term of office for Club Representatives will be a maximum of two (2) terms, each term being two (2) years in length. If the Club Representative has not moved up to an Executive position (on the SICAN board) at the end of the four (4) years, he/she must step down for at least one (1) term and let his/her club elect a new Representative. Once a Club Representative reaches the position of SICAN President and has completed his/her term of office, he/she cannot return as a Club Representative unless duly authorized by the SICAN Executive.

18. Motion: Bylaw:The Club designates two positions on the Board of directors to be occupied by individuals who will represent the Club’s interests with SICAN and will attend Club Board meetings, Sican meetings and conferences and report to the Club Board. This By-law will expire if and when the Club Statutes adopt a Statute that provides for Sican representatives to be part of the Club’ Board. Motion: Statutes:The Club designates two positions on the Board of directors to be occupied by individuals who will represent the Club’s interests with SICAN and will attend Club Board meeting and Sican meetings and conferences and report to the Club Board.

19. Bylaws Bylaws are in accordance with Skål International but will be reviewed during the course of 2009.

20. Twinning Skål International Amsterdam/Haarlem has appointed a new twinning ambassador. Contact will be made with this person to develop twinning initiatives.

21. 2008 SICAN REPORT John Scott Doug Patterson

22. 2008 SICAN Highlights of the Year • Attended NAASC Conference - Jamaica • Conference attended by Toronto Skålleagues Tim Booth, Thom Vincent, and John Scott. • Participated in NAASC Board Meeting to support proposal to do a full investigation into the 2006 NAASC Cruise. • NAASC will not be responsible for the organizing or financial outcome of any NAASC Congress as it is the responsibility of the winning bid City & National Committee (SICAN, SIUSA, SIMEX) • NAASCCongress Director position was eliminated as cost savings measure, if the organizing club wished they can use these services at their cost. • NAASC Bylaws will be reviewed and must align with Skål International. Two key parts to this will be all positions will be up for election every year (no automatic succession) and NAASC must hold an AGM at the annual NAASC Congress as the other National Committees do now.

23. SICAN Fall Board Meeting London, Ontario Focus for 2009 improving communication both internal & external new SICAN Website continue the focus on membership; both retaining current membership and recruiting new quality members stay focused on our SICAN working business plan ensure that if membership numbers decrease that we react quickly on our financial responsibility increase attendance at NAASC Conference to promote Quebec City for the 2010 NAASC Conference Regular Business 2008 SICAN financial year end forecasts were presented, the financial strength of SICAN is very good 2009 SICAN preliminary operating budget was presented and approved (this budget will be reviewed by VP Finance once final 2009 membership numbers are confirmed in late February). review of performance & contract for SICAN EST was completed. very strong support was given for the updates to the SICAN Website and the new email functionality

24. 2009 SICAN Executive Board Structure President - John Duggan, SI Halifax VP Western Region (Administration) - Jona Way, SI Calgary VP Central Region (Finance) - John Scott, SI Toronto VP Eastern Region (Membership) –Brian Aubé, SI Quebec City ISC Councilor–Thom Vincent, SI Toronto Communications & PR– Norm Bevilacqua, SI Thunder Bay SICAN EST – Henry Kelly , SI Toronto North SICAN Newsletter – Loretta Clarke, SI Winnipeg

25. 2009 NAASC Congress • (Anchorage, Alaska) • 48th Annual NAASC Congress , Anchorage, Alaska, May 6th – 10th. Pre and post stay options, tours and cruises are available. http://anchorage.com/index • Theme of Congress is “BIG WILD SKAL 2009”, the schedule is chock full of activities and you can expect nearly 20 hours of daylight each day of your stay! Anchorage boasts fine dining, upscale shopping and a unique metropolitan culture just a stone's throw away from the vast wilds of Alaska. It's no wonder that Anchorage's lucky residents are among the most active and fun-loving in the nation. • 2009 Skål International Congress • (Budapest, Hungary) • 70th Skål International Congress, Budapest, Hungary, November 1st – 6th. Pre and post stay options, tours are available. http://www..org/congresos/Budapest09/budapest09.asp?idioma=I

26. PR & COMMUNICATIONS Susan Webb

27. Public Relations Strategy Generate positive media for Skål Solicit New members/retain current members Increase meeting/event attendance Develop internal/external PR plans Media relationships/partnerships Showcase Skål initiatives, charitable actions, sponsorships, events, new members, International Skål events, club twinnings

28. Public Relations Great support from trade publications for press releases and Skål coverage.

29. Public Relations 2008 Negotiated media site links to Skål websites Update members on Skål events Generate new members

30. Public Relations Action Plan 2009 • Baxter Skål Feature Spring 2009 • Invite media to Skål meetings • Copy releases to HQ and SICAN • Board member interviews for 2009 • Pitch story ideas to media on Skål • Guest speaker at Tourism & Hospitality Colleges • Increased profile for Toronto Skål

31. 2009Officers ELECTED BY ACCLAMATION: • President – Jackie Lutz • Vice President – Kim Clarke • Treasurer – Stuart Morcombe • Secretary – Susan Webb • SICAN Representatives - John Scott & Tim Booth • Executive Secretary & Treasurer – Mike Hannah COMMITTEES: • Programme - Patrice Bell • Membership – Allan Krause & Wolf Paunic • PR/ Communication - Susan Webb • Statutes & Bylaws/ Twinning - Jan Zandboer • Golf Committee – Larry Finn • Auditors- Michael Pepper & Ian Rayment

32. Q’s and A’s Thank you!!!