Effective PowerPoint Presentations

1. Effective PowerPoint Presentations Gary W. Brester MSU Department of Agricultural Economics and Economics Presentation To: Agribusiness Management Strategies Agecon 445 Spring Semester 2009

2. OUTLINE • . Fonts • . Color • . Designing Presentations • . Transitions • . Graphic Slides • . Text Slides • . Typography • . Editing Issues • . Questions

3. OUTLINE • . Fonts • . Color • . Designing Presentations • . Transitions • . Graphic Slides • . Text Slides • . Typography • . Editing Issues • . Questions

4. FONT TYPES • . Munter Says To Use Serif Fonts For Business Text, But Sans Serif Fonts For Presentations • . Times Fonts Have “Feet” • . This Is CG Times Font • . This Is Times New Roman Font • . Sans-Serif Fonts • . Sans-Serif Fonts Have No “Feet” • . This Is Arial Font

5. FONT SIZES • . Munter Says To Use Fonts With Sizes At Least 24 - 36 • . This Is Size 12 • . This Is Size 18 • . This Is Size 24 • . This Is Size 32 • . This Is Size 32 (No Bold) • . This Is Size 36

6. OUTLINE • . Fonts • . Color • . Designing Presentations • . Transitions • . Graphic Slides • . Text Slides • . Typography • . Editing Issues • . Questions

7. COLOR - BACKGROUND • . Use A Dark Background In A Dark Room

8. COLOR - BACKGROUND • . Use A Light Background In A Light Room

9. COLOR CONTRASTS • . Must Always Use Contrasting Colors • . Hundreds To Choose From • . Only A Few Work • . This Is An Example Of Dark Blue And Dark Red On White

10. COLOR CONTRASTS • . Must Always Use Contrasting Colors • . Hundreds To Choose From • . Only A Few Work • . This Is An Example Of Dark Blue And Dark Red On White • . This Is An Example Of Yellow And White On Dark Blue

11. COLOR CONTRASTS • . Lighter Reds Are Difficult To See • . Many People Are Color Blind To Some Degree In Red and Greens • . Some Greens Are Worse Than Others • . Many Colors Project Differently Than They Appear On Your Computer • 7. Colors Will Appear As Black On Non-Color Handouts

12. OUTLINE • . Fonts • . Color • . Designing Presentations • . Transitions • . Graphic Slides • . Text Slides • . Typography • . Editing Issues • . Questions

13. DESIGNING PRESENTATIONS • . Can Use A Table Of Contents To Provide An Outline • . This Is What I Am Using In This Presentation • . Message Titles Provide Flow

14. U.S. Chickpea ProductionIs Increasing Metric Tons

15. DESIGNING PRESENTATIONS • . Can Use A Table Of Contents To Provide An Outline • . This Is What I Have Used In This Presentation • . Message Titles Provide Flow • . Topic Titles Provide Structure

16. U.S. ChickpeaProduction, 1991-2000 Metric Tons

17. OUTLINE • . Fonts • . Color • . Designing Presentations • . Transitions • . Graphic Slides • . Text Slides • . Typography • . Editing Issues • . Questions

18. SLIDE TRANSITIONS • . Consistency • . Headings And Subheadings • . Agenda And Backup • . Numbering Systems • Consistency Makes Sense, But Is Difficult To Do

19. SLIDE TRANSITIONS • . Agenda Slides (Note The Consistency) • . Box Transitions • . Dim Transitions • . Trackers

20. BOX TRANSITIONS • . Fonts • . Color • . Designing Presentations • . Graphic Slides • . Text Slides • . Typography • . Editing Issues • . Questions 4. Transitions

21. THIS IS A DIM TRANSITION • . Fonts • . Color • . Designing Presentations • . Transitions • . Graphic Slides • . Text Slides • . Typography • . Editing Issues • . Questions

22. TRACKERS • . Consistency • . Headings And Subheadings • . Agenda And Backup • . Numbering Systems • Consistency Makes Sense, But Is Difficult To Do Slide Transitions

23. OUTLINE • . Fonts • . Color • . Designing Presentations • . Transitions • . Graphic Slides • . Text Slides • . Typography • . Editing Issues • . Questions

24. GRAPHIC SLIDES • . Use Graphics To Show Visual Concepts • . Increasing/Decreasing

25. Saskatchewan Chickpea Production Has Increased Since 1997 Tons

26. GRAPHIC SLIDES • . Use Graphics To Show Visual Concepts • . Increasing/Decreasing • . Show Emphasis On Area Graphs

27. World Chickpea Imports, 2000

28. World Chickpea Imports, 2000

29. GRAPHIC SLIDES • . Use Graphics To Show Visual Concepts • . Increasing/Decreasing • . Show Emphasis On Area Graphs • . Do Not Use Legends

30. World Chickpea Imports, 2000

31. OUTLINE • . Fonts • . Color • . Designing Presentations • . Transitions • . Graphic Slides • . Text Slides • . Typography • . Editing Issues • . Questions

32. TEXT SLIDES • . Use Parallelism • . The Following Is Not Parallel • “Increasing Market Share” • “Prices Are Declining” • . The Following Is Parallel • “Increasing Market Share” • “Declining Prices”

33. TEXT SLIDES • . Use Indentation • . Do Not Allow Sentences To Wrap Around • . Do Not Allow Sentences To Wrap Around

34. WRAP AROUND EXAMPLE • Biobased Content • a.products must be manufactured with raw materials or wastes from domestic agricultural production – farming, ranching, forestry, aquaculture • 2. Performance and Manufacturer Specifications • 3.Environmental Performance/Life Cycle • a. products must be submitted for evaluation to the National Institute of Standards and Technology “Building for Environmental and Economic Sustainability (BEES)” program

35. TEXT SLIDES • . Use Diagrams To Show Relationships

36. NON-QUANTITATIVE DIAGRAM EXAMPLE Choices When RMA Offerings Are Available Self-Insure Single-Peril Insurance RMA Multiple Peril Offerings

37. TEXT EXAMPLE • . Choices When RMA Offerings Are Available • . Self Insure • . Single Peril Insurance • . RMA Multiple Peril Offerings

38. OUTLINE • . Fonts • . Color • . Designing Presentations • . Transitions • . Graphic Slides • . Text Slides • . Typography • . Editing Issues • . Questions

39. TYPOGRAPHY • . Use Standard Capitalization • . I Use Non-Standard Capitalization • . This is standard capitalization • . THIS IS PROBABLY TOO MUCH • . Avoid underlines • . Avoid shadow • . Limit italics • . Don’t do all three!

40. OUTLINE • . Fonts • . Color • . Designing Presentations • . Transitions • . Graphic Slides • . Text Slides • . Typography • . Editing Issues • . Questions

41. AVOID WORD OVERLOADS • Producers must file their Applications for Coverage • Producers must pay the applicable service fees to their local FSA office • $100 per crop per county • $300 per producer per administrative county • $900 per producer in all counties • Assistance is offered at the basic unit level following RMA definitions • Applications must be filed by the application closing date as established by the state FSA Committee. Generally these correspond to crop insurance closing dates. For instance, the closing date for many spring-planted crops will likely be March 15.

42. AVOID CHART JUNK • . Avoid Unnecessary Lines • . Avoid Extra Shading • . Avoid Legends

43. AVOID CHART JUNK

44. Title IX Energy Section 9002. Federal Procurement of Biobased Products The intent of this section is to stimulate the production of new biobased products and to energize emerging markets for those products • Guidelines • USDA will designate items; • Provide information about availability, price, performance, environmental and public health benefits, life cycle costs, recommended biobased content • Label • USDA will develop criteria for a “USDA Certified Biobased Product” label AVOID CHART OVERLOAD

45. AVOID “FRUIT SALAD” EFFECT • Biobased Content • a.products must be manufactured with raw materials or wastes from domestic agricultural production – farming, ranching, forestry, aquaculture • 2. Performance and Manufacturer Specifications • 3.Environmental Performance/Life Cycle • a. products must be submitted for evaluation to the National Institute of Standards and Technology “Building for Environmental and Economic Sustainability (BEES)” program

46. MAINTAIN CONSISTENCY • Biobased Content • a.products must be manufactured with raw materials or wastes from domestic agricultural production – farming, ranching, forestry, aquaculture • 2. Performance and Manufacturer Specifications • 3.Environmental Performance/Life Cycle • a. products must be submitted for evaluation to the National Institute of Standards and Technology “Building for Environmental and Economic Sustainability (BEES)” program

47. AVOID EXCESSSIVE EFFECTS • . Avoid Sounds • . Avoid Excessive Transitions • . Be Certain That No Spelling Errors Occur • . Avoid A Single Word Occurring On A Single Line

48. QUESTIONS?