Ruth Garay & Melissa Hernandez Operations Analysts Office of the Registrar

1. Transfer 101 Ruth Garay & Melissa Hernandez Operations Analysts Office of the Registrar University of Nevada, Las Vegas

2. Transfer Articulation TWO Types: • New Student Transfer—first time UNLV • Advanced Standing—current UNLV students ONE Process: • “Fetch” and “Post” courses to a “Model” on student’s account

3. Transfer Articulation Students MUST submit all previous education to the Admissions office. Receive Transcript(s)

4. Transfer Articulation Recorded in External Ed The Admissions office inputs information from transcripts into this area of People Soft. Receive Transcript(s)

5. Transfer Articulation Recorded in External Ed Submitted to Registrar Daily lists alert us to student records with pending transfer credit. Receive Transcript(s)

6. Transfer Articulation Recorded in External Ed Submitted to Registrar Articulation—Part 1 Analysts create a “model” for each college, indicating their start term. 2014 (year without the zero)+ digit for month of term start (2142: Spring 14, 2148: Fall 14) Receive Transcript(s)

7. Transfer Articulation Recorded in External Ed Submitted to Registrar Articulation—Part 1 Articulation—Part 2 Information is “fetched” from External Ed onto the model—during this process existing transfer rules are applied. Receive Transcript(s)

8. Transfer Articulation Recorded in External Ed Submitted to Registrar Articulation—Part 1 Articulation—Part 2 Articulation—Part 3 Any transfer course without an existing rule to be applied is manually equated. Receive Transcript(s)

9. Transfer Articulation Recorded in External Ed Submitted to Registrar Articulation—Part 1 Articulation—Part 2 Articulation—Part 3 Repeat codes are applied to multiple attempts of the same course—pre and post articulation. Articulation—Part 4 Receive Transcript(s)

10. Transfer Articulation Recorded in External Ed Submitted to Registrar Articulation—Part 1 Articulation—Part 2 Articulation—Part 3 Once all credit is articulated, the model is “posted” and now visible on the student center. Articulation—Part 4 Post Credit Receive Transcript(s)

11. Transfer Evaluation • TES: Transfer Evaluation System • After credits have been articulated, students can request a “re-evaluation” of specific courses • This request is initiated with an Academic Advising Counselor and accomplished through TES, a web-based system

12. Transfer Evaluation Process (in TES): • Counselor selects the course in question from the outside institution • Counselor identifies UNLV course that it is believed to equate to • Counselor submits these courses to appropriate department/individual for review • The request is approved/denied or requires more information.

13. Transfer Evaluation APPROVALS: • “This student only”: The student for which the request was initiated will be updated to reflect the new approved equivalent. • “For ALL Students”: A RULE will be built for this course so that any future students who may transfer it in will receive the same approved equivalent.

14. Transfer Evaluation Denials: • A RULE will be built to ensure that the course is brought in as a general elective for its subject area (ex: ENGLD/ENGUD) • Each rule built based upon a denial will include a note indicating the scenario that was denied, by whom, and a date.

15. Transfer Evaluation Requires Further Information: • In some instances, students need to obtain more information on a course for a decision to be made • More detailed course description, course syllabus, etc • Dependent on what is received, and approval or denial will be assigned