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Gaucho Round-Up: May 17, 2019 - What's Being Collected?

Get ready for the Gaucho Round-Up on May 17, 2019! We will be collecting bulk items, paper documents for shredding, recyclables, e-waste, and small furniture under 40 pounds. Please note that hazardous waste and inventorial items will not be collected. Find out more details about the collection locations and times in this article.

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Gaucho Round-Up: May 17, 2019 - What's Being Collected?

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  1. Gaucho Round-Up May 17, 2019

  2. What is Being Collected? • Bulk items • Paper documents – especially those that require secure shredding • Recyclables • E-Waste • Trash • Small Furniture under 40 pounds

  3. Items NOT COLLECTED: • Inventorial items • Furniture over 40 pounds • Hazardous Waste • Paint

  4. WHERE? WHAT TIME? Two Round Up Locations • Service Lot across from Lot 15 • Service Lane behind Broida Hall • 9AM-4PM: Trash, Recycling, E-waste, and small furniture drop off • 10AM-3PM: On-Site Shredding Drop Off Times

  5. Shredding collected • 9:00 – 3:00 • Shredding collected • 9:00 – 3:00

  6. Preparing Bulk Items for Disposal

  7. Safety First! Be SMART When Lifting SMART Lifting:

  8. What can I recycle? Common Examples: Metal Aluminum, steel, tin, bi-metal and other select scrap and precious metals. • YES • All Metal Items (paint & rust ok) • Steel, Stainless Steel & Aluminum • Copper, Lead & Brass • Mostly Metal Items with Some Plastic • Aluminum Foil & Pie Pans • Pots, Pans & Utensils • Car Parts, Pipes & Tools • Empty Paint & Aerosol Cans • Aluminum, Tin and Steel Cans • NO • Oil Filters • Batteries • ________________________________ • YES • Bottles and Jars (Metal and Plastic lids OK) • NO • Window Glass • Drinking Glasses • Light Bulbs Glass

  9. What can I recycle? Plastic Plastics #1 - #7, which includes all hard plastics and some soft plastics, can be recycled at UCSB. “Compostable” plastics are not accepted in the recycling waste stream. Common examples: • YES • #1 - 7 Containers • Clean Plastic Cups, Lids & Utensils • Buckets, • All Solid Plastic Items (Metal Screws OK) • Nursery Flats & Pots • Pipe & Irrigation Hose • NO • Styrofoam • Plastic Bags • Plastic Straws • Film Plastics (Plastics that you can easily crumple in your hand.)

  10. What can I recycle? Office Paper Clean and unsoiled office paper can be disposed of in Office Pack waste receptacles. Office Pack is a separate recycling waste stream at UCSB. Common Examples: • YES • Computer, and lined paper • Colored paper • Envelopes • Sticky notes • Manila folders • NO • Astrobrites Paper • ___________________________ • YES • Paper bags • Flattened Cardboard • Paper packaging • Phone books • Shredded paper • NO • Soiled napkins, boxes, paper towels Other Paper

  11. What is e-waste? • Tip! • Large items (larger than a mini-fridge or heavier than 50 pounds) will not be accepted as e-waste. • Call Distribution and Logistical Services (formerly Central Stores) at (805) 893-2732 for a pickup. • Distribution and Logistical Services Cannot Accept the following: • Liquids • Light bulbs • Household batteries • Smoke detectors • However, these items can be collected at EH&S. • E-Waste Can Include: • Computer equipment • All types of batteries • Ink & toner cartridges • Handheld electronic devices, such as phones and MP3 players • Small appliances • Discs, tapes, cassettes, etc.

  12. How do I prepare a hard drive for disposal? • If a piece of equipment contains a hard drive, you must certify that sensitive, confidential, or restricted data is no longer on your computer’s hard drive. • The Excess and Surplus Property Disposal (ESPD) form is required for all items containing hard drives in order to certify that hard drives have either been wiped or indicate the drive should be destroyed. • Wipe: your department certifies that it has erased the hard drive • Remove: your department certifies that it has removed the hard drive before pick-up • Recycle: your department requests that the equipment be recycled (“shredded”) by a scrap dealer to ensure destruction of the hard drive. Tip! Computers, copiers, printers, and servers all contain hard drives!

  13. If these things are not collected during Gaucho Round Up, how should I dispose of them?

  14. How do I dispose of inventorial equipment? Information on the authorized methods of disposing of inventorial equipment can be found on the Equipment Management webpages at http://www.bfs.ucsb.edu/equipment/disposal If you have any questions when processing disposals, contact either Vaughn Boyle (x7377, vaughn.boyle@bfs.ucsb.edu) or Diana Mina (x2389, diana.mina@bfs.ucsb.edu). Inventorial equipment will NOT be collected during Gaucho Round-Up. Inventorial equipment are items of equipment which have a value of $5,000 or more and which should be identified by a bar-coded UCSB property tag.  All inventorial equipment disposals must be processed either as surplus property, via the processing of an ESPD form, or, if a department has cannibalized an item for parts, or otherwise destroyed it, via the processing of an EIMR form.

  15. How do I dispose of furniture heavier than 40 pounds? For more information on UCSB’s Furniture Services, please visit: http://www.bfs.ucsb.edu/central-store/furniture-services Departmental furniture heavier than 40 pounds will NOT be accepted during the Gaucho Round-Up. To obtain an estimate for your job's cost and length of time, please contact Jeff Goldmann at x2732 or jeff.goldmann@stores.ucsb.edu. Jeff will do his best to give you an accurate estimate, however, this is not a formal bid and charges could exceed this figure for a variety of reasons. The more accurate the information he receives from you, the more accurately he can estimate the cost. 

  16. How do I dispose of hazardous waste? Hazardous waste will NOT be collected during the Gaucho Round-Up. • DONT’s of • HAZARDOUS WASTE: • Do not dispose of chemicals via sink or trash cans. • Do not use fume hoods to intentionally evaporate chemicals. • Do not store waste outside work area. • Do not abandon hazardous materials and waste • To arrange for a hazardous waste pickup, please visit our web site and fill out the online request form at http://www.ehs.ucsb.edu/hazwaste. You may also submit the form via campus mail or fax it to 893-8659. • ________________________________________________ • • Transferring waste into appropriate containers is the generator’s responsibility. • • To discuss disposal procedures, options, and/or projects related to hazardous waste disposal contact EH&S at extension 3293/7705.

  17. What can I do about HAZARD & E WASTE at my home?

  18. EH& S Community Hazardous Waste Program • Visit http://lessismore.org/ for additional local drop off locations. Including Marborg Recycling Centers (Santa Barbara and Goleta), SB County Transfer Station and Marborg curbside recycling bin (batteries only). • UCSB’s EH&S Department also serves as a public collection center for oil, paint, and household chemicals. Hours for the Community Hazardous Waste Programs are as follows: • Saturday: 9:00am – 3:00pm • Sunday: 11:00am – 3:00pm • *Business must make appointments by calling (805) 882-3602 • For more information regarding the Program, please refer to the Community Hazardous Waste Program or call (805) 893-7250. BE CAREFUL!!! Hazardous wastes contain toxic substances and are often corrosive, flammable, highly reactive or poisonous. It is essential that hazardous wastes are appropriately managed to ensure environmental and human health are not jeopardized. These programs ensure that community hazardous waste is properly managed.

  19. Community E-Waste Collection Programs • There are two key facilities for Santa Barbara residents to properly recycle e-waste: • ABOP Facility/Recycling Center (MarBorg ABOP) - Mon. – Sat. 8AM - 4PM; entrance at 132 Nopalitos St. (official address 725 Cacique); (805)963-1852 • South Coast Recycling & Transfer Station (County Transfer Station, aka "The Dump") • Mon. – Sat. 7AM - 5PM; 4430 Calle Real; • (805) 681-4345

  20. Destroying Confidential and Restricted Information 20

  21. How do I get started? 21

  22. IDENTIFY. DETERMINE. CHECK. DETERMINE • Filing cabinets should have lists, CDs and flash drives should have labels, records in shared drives should have names that help identify what they are. • These individuals are the people that can help you determine if the files are still needed. • Has the retention lapsed? Dump, destroy or delete (shred confidential/restricted files) – BRING TO GAUCHO ROUN UP! • Retention lapsed, but still needed? Contact your records management coordinator. • Not lapsed? Proceed to No. 4 • Not used or Rarely used? Send to off-site storage if space is limited. BUT for long term, be aware they may need to be migrated/converted while stored. • Constantly used? Scanning may be an option. (See next slide) • Part of litigation, audit, or investigation? DO NOT DESTROY OR PURGE!!! Ask attorney, auditor, or other official what to do with them. 2. DETERMINE who uses the records – if anyone? 1. IDENTIFY your records 4. DETERMINE frequency of use 3. CHECK the retention schedule

  23. Methods of disposal need to take into account the subject matter or contents of the records. Records containing information that, if used inappropriately, could adversely affect the university, its partners, or the public must not be disposed of casually. Instead such records must be destroyed so that they cannot practicably be reconstructed. RMP 2, Appendix B 23

  24. Intermingled Records In some cases, records requiring destruction may be intermingled with disposable records to such an extent that it is more cost-effective to destroy an entire group of records, rather than picking out just those for which destruction is required. Appendix B RMP 2, Appendix B 24

  25. Records containing these types of information must be destroyed when the retention period has lapsed. • BRING THEM TO THE ROUND UP!!! What information must be destroyed? • Confidential information • Restricted information • Personally identifiable information • Personal information • Protected health information 25

  26. Resources Resources • Excess and Surplus Property Disposal (ESPD) http://www.bfs.ucsb.edu/forms/excess-and-surplus-property-disposal-espd • University of California’s Record Retention Schedule (Webinar) http://www.ucop.edu/ethics-compliance-audit-services/_files/webinars/8-13-13-records-retention/lib/playback.html • “Is it a Record” Decision Tree http://www.ucop.edu/information-technology-services/initiatives/files/record-decision-tree.pdf • UCSB Information Stewardship http://www.policy.ucsb.edu/information-stewardship • UC Records Retention Schedule http://recordsretention.ucop.edu/ • RMP-1: University Records Management Program • RMP-2: Records Retention and Disposition • RMP-4: Vital Records Protection • RMP-7: Privacy of and Access to Information Responsibilities • RMP-9a: Guidelines for Access to University Personnel Records by Governmental Agencies • RMP-9b: Guidelines for Access to University Personnel Records by Governmental Agencies • RMP-9c: Maintenance, Access, Opportunity to Request Amendment to University Personnel Records • RMP-11: Student Applicant Records • RMP-12: Guidelines for Assuring Privacy of Personal Information in Mailing Lists and Telephone Directories

  27. Unsure whether an item is recyclable? Questions about what should be shredded? Wondering whether you hold the official record? Email: policy@ucsb.edu

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