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System Training: Empowering Users and Administrators

Provide comprehensive training to help users and administrators become proficient in using and managing the system. Includes user and operator training, special training needs, training aids, guidelines, and documentation.

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System Training: Empowering Users and Administrators

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  1. CH10: Delivering the System • help users to understand and feel comfortable with our product • * Training • * Documentation TECH Computer Science

  2. Training • Two types of people use a system: users and operations (administrators); Both types of people needed to be trained. • User Training: • introduces the primary functions so that users understand what the functions and how to perform them. • Operator (administrator) training: • introduces the system’s support functions • addresses how the system works, rather than what the system does.

  3. Special Training Needs • e.g. review training: • Without review training, users and operators tend to perform only the functions with which they fee conformable. • Introduce other system functions that can make them more efficient and productive.

  4. Training Aids • Documents: one study showed that only 10 to 15% of the users in an intensive training program read the manual at all. • Icons and On-line Help: on-line documents, Office Assistance :-) • Demonstrations and Classes: a show-and-tell approach. • Expert Users: Some users need a role model to convince them that they can master the system.

  5. Guidelines for Training • Training should take account of • personal preferences, • work styles, and • organizational pressures.

  6. Documentation • Documentation is part of a comprehensive approach to training. • User’s Manuals: • should be complete and understandable • begin with general purpose (most often used operations) • progress to more detailed and advanced operations • need illustrations to support the text • allow user to find info quickly

  7. Operator’s Manuals: explains • hardware and software configurations, • methods for granting and denying access to a user, • procedures for adding or removing peripherals • techniques for duplicating or backing up files

  8. More paper works • General System Guide: glossy non-technical brochure given to prospective customers • Tutorials and Automated System Overviews: guide user through actual system functions • Programmer’s guide: provide for people to maintain, enhance, or customize the system

  9. User Help and Troubleshooting • Failure message reference guide: • allowing for discovering, reporting, and handling failures • use for troubleshooting • Quick Reference Guides: summarize primary system functions • On-line help: Not more paper works. All electronic works. • Active assistances and on-line trainers !!!

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