SOS Representative (SR) Training

1. SOS Representative (SR) Training UC Irvine’s Injury and Illness Prevention Program www.ehs.uci.edu

2. Overview • Purpose of SOS • Roles and Responsibilities • Training and UC Learning Center • Hazard Assessment & Corrections Tool • Tools and Resources • SOS Rewards

3. What is SOS & why do we need it? • UCI program that meets Cal/OSHA’s Injury & Illness Prevention Standard • Integrates Safety into our Workplace • Injury Minimization • Workers’ Compensation Cost Reduction • Creation of a Safety Culture

4. Why am I here? • Implement UCI’s IIPP into your work unit • Point of contact between EH&S and your work unit • Learn how to integrate safety into your daily activities

5. Chancellor’s Safety Message • Work together to create safe environment • Participate in safety training • Discuss workplace risks • Conduct workplace hazard assessments • Empower employees to report near misses • Safety is a shared responsibility • Integrate Health, Safety and Environment into all activities • Prevent workplace injuries and illnesses

6. SOSRepresentative Responsibilities • Communicate SOS program elements to work unit members • Ensure work unit members have taken the self-assessment in UC Learning Center and EH&S required training • Complete the Hazard Assessment and Corrections Tool • Complete work unit specific training • Communicate completion of steps and safety related activities to EH&S

7. How can my work unit meet the requirements? • Ensure appropriate training and awareness of hazards • Ongoing participation in safety activities • Encourage individual accountability for safety

8. UC Learning Center • UC Learning Center • Ensure that work unit members log into UC Learning Center and complete the Self-Assessment • Questions evaluate job categories/activities • Responses determine required & recommended training • Supervisors/PI’s have access to transcripts • Update whenever new hazards arise

9. Required Training • Ensure that new employees complete required training in UC Learning Center: • Core/Lab Core Safety within one month of hire • All other EH&S training within 3 months, if reasonable • Participate in work unit specific training • Remain current on all training

10. Hazard Assessment & Corrections Tool • Identify Hazards • Consider daily tasks and activities that your work unit must perform • Consider tools, materials, and equipment • Correct Hazards • Develop Standard Operating Procedures • Include in work unit specific training and refer staff to EH&S training • Documents work unit specific training

11. How do I use this tool? • Identify Hazards (column 1) • Identify Follow-up Actions and Corrections or Controls (column 2) Safety Representative:•  Assess each item below by walking through work unit and/or surveying employees. •  Check all that apply. •  Add additional information, if applicable. Identify follow-up actions, if necessary: •  Fix problem•  Refer staff to EH&S training•  Create workgroup to solve issue•  Develop work unit specific Standard Operating Procedures (SOP)•  Include in work unit specific training

12. How do I use this tool? • Document and Date Completed Corrections (column 3) Enter date follow-up action is complete.

13. Hazard Assessment & CorrectionsWork Unit Safety Emergency Preparedness

14. Frequency: Hazard Assessment & Corrections Tool • Complete tool every three years • Complete earlier if: • Significant change to environment • Significant change to operation • New employees • New hazards • Maintain SOS Records Indefinitely

15. Types and Examples of Corrections • Engineering Controls • Safe Work Practices • Administrative • Personal Protective Equipment (PPE)

16. Standard Operating Procedures (SOP’s) • Includes safe procedures and steps for hazardous work processes • Examples: • Emergency exit procedures • Using a highly hazardous chemical • Performing an operation around high voltage equipment

17. Tools and Resources • SOS Representative Tools • UC Learning Center • Hazard Assessments & Corrections Tools • Workplace Survey Tools • Safety Training Resources • Frequently Asked Questions (FAQ) • Support Network • SR Listserve • SOS Blog

18. Work Unit Specific Training • Beyond the standard EH&S course offerings • Address hazards and processes found only in your work unit • Use Hazard Assessment and Corrections Tool • Review SOP’s • Discuss specific work unit hazards at meetings • Safety Training Resources

19. EH&S “Coach” Guard • EH&S Liaisons/Academic Coordinators • Ask questions, we’re here to help!

20. Lookout for Changes • Ensure that when new hazards arise and when employees change job duties they: • Retake self-assessment • Enroll in additional required EH&S classes • Update Hazard Assessment and Corrections Tool • Receive work unit specific training • Ensure that employees who change supervisors: • Update supervisor’s name (My Desktop>Update Profile)

21. Rewards Level 1: SOS Representative has completed safety self-assessment and has taken SOS Representative training $5 EH&S Safety Dollars Level 2: SOS Representative has completed all hazard assessments and corrective action items under the work unit’s control $25 EH&S Safety Dollars Level 3: Work unit members have taken EH&S required & work unit specific training and are current on all re-training requirements All work unit members receive $5 Starbucks gift cards and choice of SOS items

22. Individual Participation Activities • Eligible safety participation activities • For each 2 activities completed, each member of the work unit will receive 1 entry in an annual raffle to win an iPod or similar device • Raffle will be held each January and SOS Incentive Level 3 must be completed

23. For Smooth Sailing,Remember: • YOU have a critical role in SAFETY at UC Irvine • Involve your entire work unit • Seek results beyond compliance • Create a culture of safety awareness • Utilize EH&S as a technical resource • Safety = SHARED RESPONSIBILITY!

24. In Summary • Ensure all employees in work unit have taken self-assessment and completed EH&S required training in UC Learning Center. • Complete Hazard Assessment and Corrections Tool • Complete work unit specific training. • Participate in at least 2 safety activities per calendar year. • Communicate progress to EH&S.