Administrative Services

1. Administrative Services Administrator’s Academy 2011

2. Season of Change DOING MORE WITH LESS Administrative Services: Mike Conklin – BNHS SRO Support Plus Steve Cofer - BNHS Asst. Principal Plus Print Shop Closed Metering Mail IN THE 21ST CENTURY

3. Print Shop

4. Solutions • Printing Services • Pricing Proposals • Choice of Vendor • 100% Self Driven • Copier • Upgrades • Networked • Copy Allocation • Increased • Six Month Average • Paper Allocation • One time Allocation • $1 per case

5. Metered Mail and Postage Service Cost saving option to direct postal service.

6. Mail Service Provider

7. Choice Reduced Mail Option Limited to district mail Outside Service Provider Process (Time) Restrictions Cost Savings Traditional Postal Service Unlimited mail U.S. Postal Service Drop off at USPS USPS Restrictions Only Standard Fees Apply

8. Administrative Services • Gary Gindt, Ed.D. • Asst. Sup. for • Admin. Services • Benefits & Risk Mgmt. • Food Svrcs • Human Resources • Safety and Security • Student Transfers • Title IX Coordinator • Level 1 Hearing Support • Kyle Copp • Exec Dir of HR • Recruiting • Paras • PDAS • Hiring • Safety and Sec. • Food Svcs • Level 2 Hearing Officer • Kitty Poehler • Exec Dir of • Personnel Svcs • Benefits • Workers’ Comp. • Temporary Emp. • Substitutes/AESOP • Background Cks. • Nurses/Wellness • Kristi Little • Admin Asst • Emp. Handbook • Admin Vacancies • Benefit Billing • Enroll. & Bene. Changes • Bene. Questions • 457b/403b reporting • Campus Copiers • Printing Bid • Brenda Withers • HR Specialist • Cert. and HQ • Personnel Budgeting • Contracts • Salary Admin. • Prof Emp. Processing • Cheryl Kacvinsky • Asst. for Risk • Management • Leave • FMLA • Workers’ Comp. • Risk Mgmt. (Acc/Inj. Forms) • Nurses • Division Support • Kelli Ragsdale • Asst. for HR • Job Postings • Application Tracking • Staffing Reports • Student Transfers • Division Support • Steve Cofer • HR Coord./BNHS • Recruiting • Student Teachers • Student Transfers • Glenda Beam • Dir of Safety & Security • Food Service Coord. • Safety and Security • EOP’s • Food Services • Safety & Security Budget/Billing • Cecilia Coker • Campus Support Asst. • Substitutes/AESOP • Temp. Employees • Student Teachers • Para. Emp. Processing • Extra Duty Timesheets • Melissa Webb • HR/CHC Asst. • Bkgrnd. Checks Employees • Bkgrnd. Checks Volunteers • Tracks/Sch. Fingerprinting • Issues Badges • Job Descriptions • Mail Metering • Postage Chargeback Reporting • Michael Conklin • Sec. Coord./BNHS • Safety and Security • SRO’s • Raptor System • Crime Stoppers • Nona Leek • HR Receptionist • General HR Questions • Evaluations • Switchboard Relief • Record Retention

9. Navigating the HR Toolkit

10. HR Toolkit Administrative Staff • Contact Information • List of duties assigned Documentation • TINA – Teacher In Need of Assistance • TINA – Timeline • Documentation Quality Test • Conducting Investigations PDAS • 2011-2012 PDAS Calendar • Annual PDAS Update 2011 • 2011-2012 PDAS Checklist • PDAS Table Summary • PDAS Appraisers Administrator Academy • All PowerPoint's, handouts, and information covered during the 2011-2012 Administrator Academy will be available in the HR Toolkit

11. Food Service - CRE Audit TRE Audit Yes Again!

12. Campus Safety Training • Train the Trainer Model • Training date TBD

13. Safety & Security 2011-2012 Campus Audit List Northwest High School Special Programs Center Pike M.S. Hatfield Elementary Justin Elementary Sendera Ranch Elementary O.A. Peterson Elementary Carl E. Schluter Elementary J.C. Thompson Elementary Support Services Facility

14. Safety ProgramGold and Silver Award Program Program criteria will be updated in the HR Toolkit

15. Dr. Humpert • Graduate of University of Texas at Dallas • University Health Sciences-College of Osteopathic Medicine • Bi-lingual

16. NISD Employee Health and Wellness Center

17. Clinic Access • Staff members schedule appointments before school, after school, during planning periods or lunch periods whenever possible. A partial instructional period may be utilized with prior approval. • The employee notifies their supervisor immediately upon scheduling an appointment. • E-mail notification to the supervisor is acceptable if notification is provided more than 9 hours prior to the appointment time. • Appointments made with less than 9 hours advance notice require direct contact with employee’s supervisor.

18. Personnel Issues:Key Learning from 2011-2012

19. T.I.N.A.

20. T.I.N.A.

21. In most cases it is not what they did that drives the outcome!

22. What is important is what you have done!

23. Documentation vs. Fairness

24. How is the level of “fairness” evaluated?

25. Hot Topics • Improper recording attendance (Theft of Public Funds) • Improper use of the email (Received vs. Sent) • Internet Surfing (Been There?) • Personal Business (School Resources)

26. District Vehicle Driver Eligibility An employee will be disqualified from driving a District vehicle for the following reasons: • convicted of any felony charges • driving under the influence conviction within a prior ten year period • convicted of possession of a substance within a prior ten year period • violation of speeding 15 miles per hour or more over the posted speed limit within the past 3 years • more than 2 moving violations within the past 3 years • more than 1 at-fault accident within the past 36 months • any major violation within the past 3 years including but not limited to failure to stop at the scene of an accident, driving while license is suspended or revoked, reckless driving, possession of an open container of alcoholic beverage, speed contest, drag racing or attempting to elude an officer of the law All drivers must meet the standards used by Durham Transportation Services

27. Data Entry Support One group for all Trained Rotation

28. Employee Recognition