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Texas Education Agency PEIMS Legacy Data Standards Changes for the 2014-2015 School Year

Texas Education Agency PEIMS Legacy Data Standards Changes for the 2014-2015 School Year. 2. 3. 4. 5. 2014-2015 Data Standards. PEIMS Data Record Changes 010 District Record Two new data elements are added to the 010 District PEIMS record: TOTAL-NUM-SCHOOL-BOARD-REQUESTS (E1556)

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Texas Education Agency PEIMS Legacy Data Standards Changes for the 2014-2015 School Year

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  1. Texas Education AgencyPEIMS Legacy Data Standards Changes for the 2014-2015 School Year

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  6. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record Two new data elements are added to the 010 District PEIMS record: TOTAL-NUM-SCHOOL-BOARD-REQUESTS (E1556) TOTAL-COST-SCHOOL-BOARD-REQUESTS (E1557) Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  7. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record Two new data elements are added to the 010 District PEIMS record: TOTAL-NUM-SCHOOL-BOARD-REQUESTS (E1556) TOTAL-COST-SCHOOL-BOARD-REQUESTS (E1557) Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  8. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record TOTAL-NUM-SCHOOL-BOARD-REQUESTS (E1556) indicates the total number of requests submitted outside of a school board meeting by a member of the district’s board of trustees (school board) for information, documents, and records as specified in TEC Section 11.1512. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  9. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record TOTAL-NUM-SCHOOL-BOARD-REQUESTS • The total number of requests will be reported in Submission 3 only and must be blank in submissions 1, 2, and 4. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  10. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record TOTAL-NUM-SCHOOL-BOARD-REQUESTS • The data collection period is from June 1 through May 31 of each year. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  11. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record TOTAL-NUM-SCHOOL-BOARD-REQUESTS • The total number of school board member information requests is not reported by Open Enrollment Charter Schools. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  12. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record TOTAL-COST-SCHOOL-BOARD-REQUESTS (E1557) indicates the cost of fulfilling the total number of requests submitted outside of a school board meeting by a member of the district’s board of trustees (school board) for information, documents, and records as specified in TEC SECTION 11.1512. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  13. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record TOTAL-COST-SCHOOL-BOARD-REQUESTS (E1557) • The total cost of requests will be reported in Submission 3 only and must be blank in submissions 1, 2, and 4. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  14. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record TOTAL-COST-SCHOOL-BOARD-REQUESTS (E1557) • The data collection period is from June 1 through May 31 of each year. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  15. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record TOTAL-COST-SCHOOL-BOARD-REQUESTS (E1557) • The total cost of school board member information requests is not reported by Open Enrollment Charter Schools. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  16. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record TOTAL-COST-SCHOOL-BOARD-REQUESTS (E1557) • Districts may use the Texas Attorney Generals Public Information Request cost schedule to calculate the costs reported. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  17. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record District Community and Student Engagement Performance Ratings • Added by TEC 39.045 for the 2013-2014 school year. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  18. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record Campus Community and Student Engagement Performance Ratings A LEA must use criteria developed by a local committee to evaluate the LEA performance in each category. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  19. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record District Community and Student Engagement Performance Ratings -Not reported by the Texas Juvenile Justice District (TJJD). Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  20. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record District Community and Student Engagement Performance Ratings Statutory Reporting and Policy Compliance Code (E1540) has a new code table for 2014-2015; C200. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  21. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record C200 - STATUTORY-REPORTING-AND-POLICY-COMPLIANCE-INDICATOR-CODE 0 - No (Not In Compliance) 1 - Yes (In Compliance) Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  22. 2014-2015 Data Standards PEIMS Data Record Changes 010 District Record District Community and Student Engagement Performance Ratings School Districts and Charter Schools may not report the basic indicators (E1531 – E1539) as all “Not Applicable”. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  23. 2014-2015 Data Standards PEIMS Data Record Changes 020 Campus Record Campus Student and Community Engagement Performance Ratings • Added by TEC 39.045 for the 2013-2014 school year. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  24. 2014-2015 Data Standards PEIMS Data Record Changes 020 Campus Record Campus Student and Community Engagement Performance Ratings A LEA must use criteria developed by a local committee to evaluate the LEA performance in each category. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  25. 2014-2015 Data Standards PEIMS Data Record Changes 020 District Record District Community and Student Engagement Performance Ratings Data is not reported for TJJD, JJAEP, DAEP, or TJJD juvenile detention center campuses. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  26. 2014-2015 Data Standards PEIMS Data Record Changes 020 District Record District Community and Student Engagement Performance Ratings Statutory Reporting and Policy Compliance Code (E1540) has a new code table for 2014-2015 . C200 Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  27. 2014-2015 Data Standards PEIMS Data Record Changes 020 Campus Record C200 - STATUTORY-REPORTING-AND-POLICY-COMPLIANCE-INDICATOR-CODE 0 - No (Not In Compliance) 1 - Yes (In Compliance) Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  28. 2014-2015 Data Standards PEIMS Data Record Changes 020 District Record Campus Community and Student Engagement Performance Ratings -Data is not reported by DAEPS, JJAEPs, TJJD, and Juvenile Detention Center campuses. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  29. 2014-2015 Data Standards PEIMS Data Record Changes 020 District Record Campus Community and Student Engagement Performance Ratings Campuses will get a data warning if all the basic indicators (E1531 – E1539) are all reported as “Not Applicable”. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  30. 2014-2015 Data Standards PEIMS Data Record Changes 030 Budget Record Instructions for the Option to Change the Start Date of the Fiscal Year Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  31. 2014-2015 Data Standards PEIMS Data Record Changes 030 Budget Record • In order to change the fiscal year start date to July 1, 2015, districts must file with TEA no later than June 30, 2014, a Notification of Intent to Change the Fiscal Year Start Date to July 1, 2015. This form (FIN-003) is available on the TEA website at: http://www.tea.state.tx.us/school.finance/audit/FIN_003.pdf Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  32. 2014-2015 Data Standards PEIMS Data Record Changes 030 Budget Record • ORGANIZATION-CODE (E0319) • Removed specific edit references from “Table of Resource Guide Organization/Campus IDs”. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  33. 2014-2015 Data Standards PEIMS Data Record Changes 032 Financial Actual Record Instructions for the Option to Change the Start Date of the Fiscal Year Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  34. 2014-2015 Data Standards PEIMS Data Record Changes 032 Financial Actual Record • In order to change the fiscal year start date to July 1, 2015, districts must file with TEA no later than June 30, 2014, a Notification of Intent to Change the Fiscal Year Start Date to July 1, 2015. This form (FIN-003) is available on the TEA website at: http://www.tea.state.tx.us/school.finance/audit/FIN_003.pdf Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  35. 2014-2015 Data Standards PEIMS Data Record Changes 032 Financial Actual Record • ORGANIZATION-CODE (E0319) • Removed specific edit references from “Table of Resource Guide Organization/Campus IDs”. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  36. 2014-2015 Data Standards PEIMS Data Record Changes 090 Staff Responsibilities Record Role-ID VS Service-ID Matrix - 012 Instructional Officer changed to “District Instructional Program Director” Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  37. 2014-2015 Data Standards PEIMS Data Record Changes 101 Student Demographic Record As Of Status Code Business Rules are streamlined and clarified Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  38. 2014-2015 Data Standards PEIMS Data Record Changes 101 Student Demographic Record For Submission 1, AS-OF-STATUS-CODE is required indicates a student’s school-start window and Snapshot date enrollment status for the current year. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  39. 2014-2015 Data Standards PEIMS Data Record Changes 101 Student Demographic Record For Submission 3, AS-OF-STATUS-CODE is required indicates a student’s enrollment status in the district on the final day of the school year. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  40. 2014-2015 Data Standards 101 Student Demographic Record For Submission 4, the AS-OF-STATUS-CODE is not reported. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  41. 2014-2015 Data Standards 101 Student Demographic Record AS-OF-STATUS-CODEs A through G are used in Submission 1 and only in Submission 1 and indicate student enrollment status within the school-start window and on the PEIMS fall as-of-date in the current year. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  42. 2014-2015 Data Standards 101 Student Demographic Record AS-OF-STATUS-CODEs A, D, and E indicate that the student was enrolled last year but not in the school-start window this year. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  43. 2014-2015 Data Standards 101 Student Demographic Record AS-OF-STATUS-CODEs B, D, and F are used by TEA to determine the fall as-of date enrollment for each district. Students coded with B’s may or may not have been enrolled in the district during the prior year. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  44. 2014-2015 Data Standards 101 Student Demographic Record AS-OF-STATUS-CODE C is used to notify TEA that a student has been in the district in the school-start window during the current year, but not on the fall as-of date. Students coded with C’s may or may not have been enrolled in the district during the prior year. Districts are required to report students who were not prior year students and were not enrolled on the current year fall as-of date. Students coded with C’s are not counted as enrolled students when TEA publishes enrollment counts by district. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  45. 2014-2015 Data Standards 101 Student Demographic Record AS-OF-STATUS-CODE X is used in both Submissions 1 and 3 for students in grades EE-06. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  46. 2014-2015 Data Standards 101 Student Demographic Record AS-OF-STATUS-CODEs H and I are used in Submission 3 and only in Submission 3 and indicate student enrollment status in the district on the final day of the school year. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  47. 2014-2015 Data Standards 101 Student Demographic Record AS-OF-STATUS-CODEs H and I are used in Submission 3 and only in Submission 3 and indicate student enrollment status in the district on the final day of the school year. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  48. 2014-2015 Data Standards 101 Student Demographic Record See the As Of Status Code Chart for a concise summary of the above requirements for As Of Status Code. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  49. 2014-2015 Data Standards 101 Student Demographic Record See the AS-OF-STATUS-CODE matrix with Corresponding edits. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

  50. 2014-2015 Data Standards 101 Student Demographic Record • GRADE-LEVEL-CODE (E0017) • For Submission 1, the Grade Level Code of a student enrolled in the current school reflects the most current grade level of the student. Texas Education Agency – PEIMS Data Standards Changes Addendum Release

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