Multiple Jobs Multiple Pay Groups Multiple Benefit Programs

1. Multiple Jobs Multiple Pay Groups Multiple Benefit Programs University of South Florida

2. University of South Florida Mary Alice Albritton - Human Resources malbritt@admin.usf.edu J. R. Reed - Payroll jrreed@admin.usf.edu

3. Agenda • USF Requirements • Multiple Scenarios for Testing • Problem Resolutions • Summary/Closure • Questions/Answers

4. USF Business Requirements • High level requirement to pay employees on multiple jobs with one check. • USF has multiple employee groups eligible for different benefit plans. • Employees can be appointed to a variety of combinations of jobs.

5. USF Systems Requirements • Implemented HRMS 7.01 with Base Benefits and Payroll, then upgraded to HRMS 7.02. • USF did not interface with PS Financials or Student Administration. • State of Florida system is used for Financials. • SCT (Banner System) is used for Student Administration. • Interface with the State of Florida Payroll System to generate payroll checks. • Currently upgrading to 8.12

6. Table Setup Requirements Tables requiring Multi-Jobs field checked on: • People Tools Options • Calculation Rules Tables for Benefits • Pay Calendar Table

10. USF Process Requirements • Various testing scenarios were developed to analyze the differences in how PS calculated pay. • Tested enrollment functionality of general deductions and benefit deductions on multiple jobs. • Added complexity to testing by assigning multiple pay groups and multiple benefit deduction programs. • Reviewed work business process information flow.

11. USF Testing Outcomes • Required USF to use the concurrent job functionality. • Business decision to assign the primary benefit eligible job to empl rcd 0; non-benefit eligible were assigned to empl rcd 5 or greater. • Required minor modifications to business processes and information flow.

12. Multiple Test Scenarios • Multiple combinations of appointments developed • Multiple benefit eligible jobs in same or different pay groups • Multiple benefit eligible jobs with a non-benefit eligible job in same or different pay groups • Benefit eligible job and one non-benefit eligible job with same or different pay group and same or different benefit program

13. Test Scenario 1

14. Test Scenario 2

15. Test Scenario 3

16. Test Scenario 4

17. Test Scenario 5

18. Test Scenario 6

19. Test Scenario 7

20. Test Scenario 8

21. Test Scenario 9

22. Test Scenario 10

23. Test Scenario 11Non-concurrent Jobs

24. Problem Resolutions • Deduction Subset – is a group of deductions that you select from the standard set of deductions you define on the Deduction Table. The subset can be established on the Pay Calendar Table or the Payline. • Pay One-Time Override – an override made at the employee level on the payline (deductions, none, or deduction subset). • Query Tool – appropriate queries can identify any double deductions on concurrent or non-current jobs and multiple pay groups.

29. Summary / Closure • Testing allowed USF to develop business rules for processes. • Decisions led to consistency for processes and reporting. • Reduced duplication of effort.

30. Mary Alice Albrittonmalbritt@admin.usf.edu J.R. Reedjrreed@admin.usf.edu University of South FloridaTampaHealth Science CenterSarasota/ManateeSt. Petersburg