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Categorical State Aids

Categorical State Aids. Bruce W. Anderson SFS Consultant March 20, 2019. What is a Categorical Aid ?. Targeted purpose Outside revenue limit Offsets shared cost. What is a Categorical Aid ?. Usually “sum-certain,” often prorated Three broad types Reimbursement Formula Grant.

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Categorical State Aids

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  1. Categorical State Aids Bruce W. Anderson SFS Consultant March 20, 2019

  2. What is a Categorical Aid? Targeted purpose Outside revenue limit Offsets shared cost

  3. What is a Categorical Aid? Usually “sum-certain,” often prorated Three broad types • Reimbursement • Formula • Grant

  4. Categorical Aid Funding

  5. Special Education & School-Age Parents Aid • $380,042,900 in FY 2019 • Districts, independent charters(2R), CESAs, CCDEBs • Reimbursement of prior year eligible costs • Salary & benefits of licensed staff • IEP-required specialized transportation • Limited contracting • Sum-certain, prorated (est. 25 to 30% in FY 2019) • Paid in 6 installments • dpi.wi.gov/sfs/aid/special-ed/sped-sap/overview Authorization: s. 115.88 Appropriation: s. 20.255(2)(b)

  6. Special Education & SAP Aid: How do you get it? PI-1505-SE Special Education Annual Report • Subset of full PI-1505 Annual Report Fund 27 expenditures by project code • 011: Local aidable • 019: Local non-aidable • 340: IDEA grant roll-up

  7. a High Cost Special Education Aid $9,353,800 state aid in FY 2019 Districts, independent charters(2R), CESAs, CCDEBs 96% (as of 05-22-2018) reimbursement of individual pupil costs over $30,000 after SPED/SAP aid deducted Sum-certain, prorated if necessary Paid in June Cannot receive with Supplemental SPED Aid dpi.wi.gov/sfs/aid/special-ed/high-cost Authorization: s. 115.881 Appropriation: s. 20.255(2)(bd)

  8. High Cost Special Education Aid:How do you get it? Link to High Cost Special Education Aid information https://dpi.wi.gov/sfs/aid/special-ed/high-cost Link to submit claims for individual students https://apps4.dpi.wi.gov/seportal/Pages/SignIn.aspx

  9. a Supplemental Special Ed Aid $1,750,000 in FY 2019 Districts only Formula-based; calculated by DPI Sum-certain, prorated proportionally to eligible costs ($50k min./$150k max.) Paid in June Cannot receive with High Cost SPED Aid dpi.wi.gov/sfs/aid/special-ed/supplemental Authorization: s. 115.883 Appropriation: s. 20.255(2)(be)

  10. Per-Pupil Aid $549,098,400 in FY 2019 Districts only $450/$654 per pupil (FY18/FY19); calculated by DPI • Uses Revenue Limit membership Line 6 less Special Needs Scholarship Program (SNSP) Sum-sufficient ($654 pp is guaranteed in FY2019) • Current law Wis. Stat. §115.437 the rate will drop to $630 starting in FY2020 Paid in March • 2018-19: payment in March 2019 dpi.wi.gov/sfs/aid/categorical/per-pupil-aid Authorization: s. 115.437 Appropriation: s. 20.255(2)(aq)

  11. a Student Achievement Guaranteein Education (SAGE) $109,184,500 + debt svc in FY 2019 Only districts w/ continuing contracts Grant-based, contract w/ DPI to keep K through grade 3 class sizes small & offer other programming dpi.wi.gov/sage This program is transitioning into… Authorization: s. 118.43 Appropriation: ss. 20.255(2)(cu), (cs)

  12. a Achievement Gap Reduction Funded from same pot of funds as SAGE Only districts w/ SAGE contracts on 7/3/15 Replaces SAGE in districts that take it up Focused on closing achievement gaps • Tutoring, teacher coaching, or class size reduction Progress reporting to DPI and your board SAGE & AGR payments are per-pupil: Appropriation ÷ total # of low-income kids in SAGE classes/AGR districts Authorization: s. 118.44 Appropriation: ss. 20.255(2)(cu)

  13. a Common School Fund (Library Aid) $36,200,000 in FY 2019 Districts only Allocation based on resident population of children ages 4-20 (school census, due 08-09-2019), amount available this year For purchase of library materials The SFS team provides an “estimate” payment amount in late January / February and the payment will be this amount The District is expected to spend this money during the current school year, no carry-over is the goal Paid in May, must be spent by end of June dpi.wi.gov/sfs/aid/categorical/common-school-fund Authorization: Art. X, ss. 2 & 5, Wis. Constitution; s. 43.70, Stats.

  14. a PI-1505-CensusCensus Report • Count of district residents ages 4-20 • Can use physical count or mathematical approximation Common School Fund Library Aid:How do you get it?

  15. a Pupil Transportation Aid $24,000,000 in FY 2019 Districts & independent charters Formula based on number of pupils transported in mileage categories Sum-certain Paid in January • Leftover balance distributed proportionally in June dpi.wi.gov/sfs/aid/categorical/pupil-transportation-aid Authorization: s. 121.58 Appropriation: s. 20.255(2)(cr)

  16. a Pupil Transportation Aid: How do you get it? PI-1547 Pupil Transportation Report • and PI-1547-SS for summer/Interim • Student countsby distance and enrollment categories Districts received a larger payment in January 2019 based on new rates. Note: No student shall be counted more than once regardless of the number of summer/interim sessions the student attended.

  17. a High Cost Transportation Aid To districts only and based on previous school year data (FY2018) For the FY 2019: • Aid amount is $12,700,000 in FY 2019 • A district with a audited cost/member of 145% of statewide average will be included, goal of covering all 100%. • $200,000 will go to districts that qualified the year before but not in the current school year, equal to 50%, prorated if necessary. Formula based on per-member Fund 10 transportation expenses; calculated by DPI Sum-certain, prorated (84.8% in FY 2018) Paid in June https://dpi.wi.gov/sfs/aid/categorical/high-cost-pupil-transportation-aid Authorization: s. 121.59 Appropriation: s. 20.255(2)(cq)

  18. a Sparsity Aid $25,213.900 in FY 2019 Districts only Formula based on membership and density; calculated by DPI Starting in FY 2019 - $400 per pupil Sum-certain, prorated rate of 98.8% in FY18 Paid in September https://dpi.wi.gov/sfs/aid/categorical/sparsity-aid-program Authorization: s. 115.436 Appropriation: s. 20.255(2)(ae)

  19. a Bilingual-Bicultural Education $8,589,800 in FY 2019 Districts only Reimbursement of prior year eligible costs Eligibility based on school ELL enrollment Sum-certain, prorated (8.77% in FY 2019) Paid in December dpi.wi.gov/english-learners/bilingual-bicultural Authorization: s. 115.995 Appropriation: s. 20.255(2)(cc)

  20. a Bilingual-Bicultural Education Aid:How do you get it? Submit plan of service before school year begins Submit end-of-year report after school year ends https://apps5.dpi.wi.gov/LEP_PlanServices/dpi_login/dpi_login.asp

  21. a State Tuition $8,242,900 in FY 2019 Districts only Reimbursement of prior year costs serving pupils in eligible facilities Sum-certain, prorated if necessary(est. 98-99% in FY 2016) Paid in June dpi.wi.gov/sfs/aid/categorical/state-tuition Authorization: s. 121.79 Appropriation: s. 20.255(2)(cg)

  22. a State Tuition: How do you get it? PI-1524-ST Excel-based claim workbook • Eligible costs • Students & days served • Due date: 10-26-2018 https://dpi.wi.gov/sites/default/files/imce/sfs/xls/pi1524st-state-tuition-claim.xlsx

  23. a High Poverty Aid $16,830,000 in FY 2019 Districts only Eligibility - A school district is eligible for aid if at least 50 percent (after rounding to the nearest whole percentage point) of the district's student enrollment on the third Friday in September in the immediately preceding even-numbered year satisfied the income eligibility criteria to be eligible for free or reduced-price lunch (i.e., economically disadvantaged). Paid in March https://dpi.wi.gov/sfs/aid/categorical/aid-high-poverty-districts Authorization: s. 121.136 Appropriation: s. 20.255(2)(bb)

  24. a Personal Electronic Computing Device Grants Provide $9,187,500 GPR annually, beginning in FY19 and ending with FY23, for grants provided to school boards, independent charter schools, private schools, and tribal schools, for personal electronic computing devices. “Personal Electronic Computing Device Grant” https://dpi.wi.gov/mobile-device-grantwebsite is now operational. • The “grant FAQ” https://dpi.wi.gov/mobile-device-grant/faq webpage link is also provided. New Authorization: s. 115.438(1)(b) Appropriation: s. 20.255(2)(aw)

  25. a The grant supports purchases of mobile devices and related software, curriculum, and professional development. Every Wisconsin school district with 9th grade students is eligible to receive $125 per 9th grade student, each year for the next four years. Districts must provide matching funds, which can include the cost of service plans for cellular devices, and salaries for staff who provide eligible professional development. Purchases made for all grade levels are supported. Purchases made any time on or after July 1, 2018 are eligible for reimbursement.   For questions about this information, contact Bill Herman (608) 267-2346 Personal Electronic Computing Device Grants

  26. a Mental Health Categorical Aid Program Mental Health Categorical Aid Program Provide $3,000,000 GPR in FY19 to create a new categorical aid program . https://dpi.wi.gov/policy-budget/2017-19-biennial-budget-new-state-aid-and-grant-programs#aid-for-school-mental-health-programs A categorical aid program to support the expansion of mental health services to students by providing state reimbursements for expenditures on social worker services. This is a two-tiered program: New Authorization: s. 115.364 Appropriation: s. 20.255(2)(da)

  27. a There will be a two tiered reimbursement system. Tier 1 will provide aid up to 50 percent of the increase in eligible expenditures for social worker services (from 2016-17 to 2017-18, for aid paid in 2018-19); and Tier 2 will provide aid for eligible expenditures not aided at Tier 1 (at the rate supported by the appropriation after Tier 1 payments are calculated). Aid payments will be prorated if the appropriation does not fully cover total aid eligibility. The Department conducted a hearing on February 4, 2019 at DPI to take public testimony on emergency and proposed permanent rules related to aid for school mental health programs. For questions about this information, contact Julie Incitti (608) 266-0963. Mental Health Categorical Aid Program

  28. a School-Based Mental Health Collaborative Grant Program School-Based Mental Health Collaborative Grant Program Provide $3,250,000 GPR in FY19for a new grant program. This is a competitive grant process. Application materials and resources are currently under development. Please bookmark the webpage below and check back for updates. School-Based Mental Health Services Grant Program https://dpi.wi.gov/sspw/mental-health/school-based-grant-program website is now operational. For questions about this information, contact Beth Herman (608) 267-9242 New Authorization: s. 115.367 Appropriation: s. 20.255(2)(dt)

  29. DPI Categorical Aid Contacts

  30. https://dpi.wi.gov/sfs/aid/categorical/overview

  31. School Finance Contacts Please give us a call if you have questions: Bruce Anderson, Consultant 608-267-9707 Roselynn Bittorf, Consultant 608-267-9212 Carey Bradley, Asst. Director 608-267-9209 Dan Bush, Consultant 608-266-3862 Terry Casper, Accountant-Advanced 608-267-9218 Roger Kordus, Consultant 608-267-3752 Jillian Raff, Auditor 608-267-7882 Sumana Sengupta, Accountant Senior 608-267-9205 Derek Sliter, Consultant 608-266-3464 Bob Soldner, Director 608-266-6968 Visit our website: http://dpi.wi.gov/sfs

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