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ETA

Writing a Successful Earmark Proposal. ETA. . . . . Grant. SF 424. Additional information – DUNS #  15a. Federal = Earmark funds NO MATCH  Original signature  Additional Information – period of performance can range from 12 to 24 months. . . . 1. Abstract.

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  1. Writing a Successful Earmark Proposal ETA

  2.    Grant SF 424 • Additional information –DUNS # •  15a. Federal = Earmark fundsNO MATCH •  Original signature •  Additional Information – period of performance can range from 12 to 24 months

  3.   1. Abstract Building Better Communities, Inc. (BBC) is a Washington, D.C.-based nonprofit organization. BBC provides education and training services to individuals living in the Bantam Empowerment Zone (EZ). Our partners in the proposed Communities In Charge of Jobs project include DEF Manufacturing, a paper manufacturer located in the EZ, as well as ABC Education Services, a training and development nonprofit organization. In Communities In Charge of Jobs, BBC is the applicant and fiscal agent. BBC will provide project management and oversight along with participant enrollment and case management services. DEF Manufacturing will recruit workers and make referrals for training, participate in high-tech curriculum development, and provide space, equipment, and some instruction. ABC Education, in addition to providing referrals, will develop the curriculum and also coordinate, schedule, and instruct training to include ESL and basic education. • Who – the proposer and project partners The Abstract also includes information about:  What are the project objectives?  Why is the project necessary to the community?  How will the services be delivered?

  4. 1. Abstract SEE PROPOSAL GUIDE, SECTION 1, for detailed instructions and examples. Recommend one page. • Who ANSWERthese questions: WHO are the proposer and project partners? Provide applicant organization name. Briefly describe roles, contributions of key partners, providers, substantial contributors. Recommend a paragraph or less. WHAT objectives do you intend to accomplish? Include short goal(s) statement and overview of objectives. Recommend a paragraph or less. WHY are you implementing this project? Describe the community need addressed by project. Use facts to support the need statement. Recommend a paragraph or less. HOW will you deliver services? Discuss approaches to training. How will services, not part of this grant, be provided? Mention any unique feature of your service methods or delivery mechanism. Recommend one or two paragraphs. Page 4

  5. 1. Abstract (continued) • What • Why • How Page 5

  6. 2. Statement of Need  A. Description of the Issue  B. Description of the Target Area  C. Economic Information  D. Socioeconomic Information

  7. A. Description of the Issue DESCRIBEthe issue. Recommend a paragraph or less. Page 7

  8. B. Description of the Target Area DEFINEgeographic boundaries. Describe the physical and social features of the area being served that affect the need for services or strategies being used. Recommend a paragraph or less. Page 8

  9.   C. Economic Information  • A table is one way to display the information: Format depends on the needed information •  Growth information may be available from Chambers of Commerce •  Do the wages justify the training expense? •  Is there a need in the community?

  10. C. Economic Information DESCRIBEprinciple employer needs and conditions relevant to the project. May use the table below to display information, and add a short written narrative if necessary. Information should link to project goals and objectives. Recommend one page or less. Page 10

  11. C. Economic Information (continued) Page 11

  12.   D. Socioeconomic InformationTarget Area Demographics • All information can be obtained from the Census •  Table provided in the template •  Can add information either in table or narrative format

  13. D. Socioeconomic InformationTarget Area Demographics DESCRIBEprinciple employer needs and conditions relevant to the project. May use the table below to display information, and add a short written narrative if necessary. Information should link to project goals and objectives. Recommend one page or less. Page 13

  14. 3. Performance Measures

  15. 4. Statement of Work  A. Target Group to be Served (Participants)  B. Services To Be Provided  C. Work Plan D. Utilization E. Research/Evaluation Component  F. Phase-Out Plan

  16. A. Target Group To Be Served (Participants) 1. Description STATEspecifically who will be trained. Selection should be connected to the need. Include special skill needs if appropriate (example: basic math). Recommend a paragraph or less. 2. Rationale for Selection DISCUSShow number to be served is supported by size of potential pool of candidates. Recommend a paragraph or less. 3. Needs and Other Services DISCUSSservices needed as indicated by data. Discuss how participants will gain access. Recommend a paragraph or less. Page 16

  17.   • Services To Be Provided • 1. Description of Services • Service Overview • May be expressed as a narrative rather than a table •  The Service Overview identifies each service, who provides the service, the location, and how the service is delivered •  Contains information about services not provided by the Earmark grant

  18. Services To Be Provided • 1. Description of Services • Service Overview DISCUSSeach service (even those not paid for by grant), who provides, when, where, delivery methods. May show in chart/matrix. Recommend one page or less. Page 18

  19. Services To Be Provided • 1. Description of Services • Service Overview (continued) Page 19

  20. 2. Services Flow Chart • Services Flow Chart is required

  21. 2. Services Flow Chart PROVIDEa project flow chart. Page 21

  22.  3. Partner/Collaborator ParticipationLetter of Commitment • Partner Name •  Commitments of time and other resources

  23. 3. Partner/Collaborator ParticipationLetter of Commitment DISCUSSpartner commitments, including services delivered by partners. Refer to any Letters of Commitment. Recommend ½ page or less. Page 23

  24.    C. Work Plan • “Objectives” and “How Measured” are the same as those listed in 3. Goals/Objectives •  Work Plan allows for Start-Up and Phase-Out tasks • List each task •  Include “Evaluation” as an objective

  25. C. Work Plan COMPLETE a Work Plan such as the chart below. Take objectives directly from written Section 3. Twelve-month projects do not include Year 2 in Work Plan. Be sure to list all critical tasks, including Start-Up tasks such as hiring staff or executing subcontracts. Page 25

  26. 2. Narrative PROVIDEbasis/rationale/logic for tasks and timeline. Recommend one page or less. Page 26

  27.  1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Date Grant Begins Grant End Date   F. Phase-Out Plan • There are Start-Up and Phase-Out periods •  There are activities and reports to be completed after the grant ends • Example is for a 12 month project. Include a narrative explanation of your Phase-Out plans •  Sustainment activities should also be addressed in the narrative

  28. F. Phase-Out Schedule DESCRIBEstrategy for concluding current project activities. Will project be sustained? How will sustainment plan be developed? Outline role of project partners in sustainment efforts. When planning, consider activities that will be completed after end date of project. Indicate time frame for Phase-Out activities. May use diagram. Recommend four paragraphs or less. Page 28

  29. 5. Personnel  A. Staffing Level Rationale  B. Key Staff

  30. A. Staffing Level RationaleOrganization Chart • Sometimes relationships are coordinating rather than direct supervision. May also have contractual relationships

  31. A. Staffing Level RationaleOrganization Chart DISCUSSbasis for number of staff. If using staffing ratios (for example, 1 teacher to 15 participants), detail the ratios. May include organization chart. Ensure adequate staff to complete the work. Recommend one page or less, including organization chart. Page 31

  32.   B. Key Staff • Key staff are individuals who possess a type of expertise or credential necessary for the project to be successful •  May need to hire for the staff positions • Staff may be part-time

  33. B. Key Staff IDENTIFYkey staff by name, most relevant qualifications. If hiring, list qualifications desired and hiring process. Put resumes and job descriptions (for unfilled positions) in Attachment B. Recommend one page or less. Page 33

  34.  B. Key StaffKey Staff Responsibilities & Qualifications • Pertinent information from job descriptions •  In certain situations a list of the individual’s qualifications can take the place of a resume

  35. B. Key StaffKey Staff Responsibilities & Qualifications IDENTIFYkey staff by name, most relevant qualifications. If hiring, list qualifications desired and hiring process. Put resumes and job descriptions (for unfilled positions) in Attachment B. Recommend one page or less. Page 35

  36. Resources Required

  37. Gap Analysis

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