Corporate Permit to Work System - Songa Offshore

Corporate Permit to Work System - Songa Offshore Ref: HQS-013-02-006 – Permit to Work Procedure Doc Control No.: HQS-013-17-002 Rev 4

Learning Objectives • At the completion of this session, personnel should be able to: • Increase their awareness of the Permit to Work System as it is implemented on a Songa Offshore vessel. • Increase their knowledge of the Permit to Work Procedure • Complete a competency assessment exercise • Successfullyapply for a Permit to work

Permit to Work (PTW) Procedure. Corporate Level • The HQS-013-02-006 Permit to Work Procedure is located on, Level 4 - QSMS. • The HQS-013-04-011 Permit to Work form is located on, Level 7 - Corporate QSMS. Regional Level Rig Level

Online Training Some regions may also require completion of the e-learning sessionWork Permit and Safe Job Analysis. This session is presented by SFS (Working together for Safety). HSE Personnel will advise you on this requirement.

Permit to Work System • The objective of the Songa Offshore Permit to Work System is to provide a set of minimum standards for the control of work activities, to manage potentially high risk work. • It allows: • Management oversight of high risk work. • A controlled method for the approval of high-potential risk work • Allow effective tracking of high risk work occurring concurrently onboard. • Allow a risk assessment and controls to be put in place for high risk activities.

Permit to Work • A Permit to Work (PTW) is a written document that authorises certain people to carry out specific work, at a certain time and with necessary precautions to complete the job safely.

Work Requiring PTW • Hot work • Confined Space Entry • Isolation of systems • Pressure testing • Work over open sea • Work with dangerous substances, radioactive materials and / or explosives • Critical lifting operations, loading of fuel oil, base oil etc • Well operations, well interventions • Other operations / Critical operations

Roles and Responsibilities • What are your responsibilitiesin relation to PTW? It is the responsibilityof everyone involved in planning, verification,authorisationand execution of work, to risk assess and evaluate the need for a PTW.

Roles & Responsibilities - Planning The following persons are the minimum required to plan a permit before work may go ahead; • PTW Applicant (The person responsible for execution of the work) • Supervisor (the person in charge of the worksite) • What are three (3) important responsibilities for the PTW Applicant?

Roles & Responsibilities - Planning • What factors assist you to plan a Permit to Work activity?

Roles & Responsibilities - Verification and Authorisation • What are three (3) important responsibilities for each of the following persons… The following persons are the minimum required to verify, and authorise a permit before work may go ahead; • Head of Department (Responsible Person) • Supervisor (the person in charge of the worksite) • OIM (PTW authorizer)

Roles & Responsibilities - Verification and Authorisation Note: The Head of Department (Responsible Person) and the PTW Applicant must not be the same person. For example, if the Electrician requires a permit, then the Responsible Person should be the Preventative Maintenance Supervisor / Chief Engineer. • What are the reasons for having independent verification of Permits?

Complete Assessment • Complete questions 1 to 4 on the assessment sheet provided. • Review section 3, of the Permit to Work Procedure and complete assessment question 5 to 8, on the assessment sheet provided.

Planning and Applying for a PTW • The PTW Applicant in co-operation with the Supervisor will prepare the PTW by filling in sections 1 and 2. • The work description in the PTW must be in accordance with the Work Order or any other work package/work description associated with the work. • The Applicant and Supervisor will propose operational- and safety preparations required for the work.

Need for a JSA • Evaluation of the need for a JSA should be done in all phases of the work from the planning stage all the way through to the actual execution of the work. • It is a duty of everyone involved in the planning, approval and execution of the work permits to evaluate the need for a JSA.

PTW Applicant • Permit Applicant (Person responsible for execution of the work) could be a Songa employee or a third party contractor, who has assessed as competent after completing this training session.

Verification of the Permit to Work • The Head of Department (Responsible Person) is responsible for verifying the terms and conditions of this permit´s instructions and safety requirements and ensure that the work is carried out accordingly.

Verification of the Permit to Work • Head of Department will reviewsections 1 and 2 and if required specify additional requirements. • Head of Department then verifies / signs off on section 3 of the PTW form. • Supervisor (Person in charge of the worksite)will verify the terms and conditions of the permit and sign section 4.

Head of Department (Responsible Person) • The Responsible Persons or Head of Department is defined as the person operationally responsible for the system in question. On Songa facilities the Responsible Persons are designated by the OIM as per the Rig Organisation Chart. • Note:The OIM shall designate a night shift position to fulfil the HOD’s / responsible persons permit responsibilities.

Authorisation of the Permit to Work The PTW authorizer is the person whose approval is the final authorization to go ahead and do the job. In Songa Offshore; The OIM is the final Permit to Work Authoriser At night the authority may be delegated for all PTWs except for work on safety critical equipment.

Authorisation of the Permit to Work • The OIM or his designee will review the PTW and sign in the section 5. Signature on PTWs for Safety Critical equipment cannot be delegated! • Both Head of Department and the PTW authorizer should check when a Permit is being prepared whether it impinges on permits already issued and still current.

Permit Coordination • As a general rule, Permit to Work applications should be delivered to the Permit coordinator at 1500 hrs the day before the work is planned to be done. • All permits should then be reviewed and coordinated in a meeting with all the Heads of Department before signing by the OIM. • This meeting should take place the same day the permit applications are turned in.

Permit Coordinator • The permit coordinator shall coordinate the issue and return of all Permits by maintaining a permit log. • The Permit Coordinator has the responsibility to inform the PTW Applicant of any isolated systems and/ or interaction with other PTW. • This interaction shall be identified and signed off on the PTW form section 6, by the Permit coordinator.

PTW Validity (Durations) • A Permit to work is normally valid for 12 hours and expires at the end of the day- or night shift. • A Permit to work may be extended for a maximum of 4 hours if the work continues with the same crew.

Distributions of PTW Copies When the PTW forms have been signed by OIM they should be distributed as follows; White Copy – kept and displayed at the work place by the PTW Applicant Yellow Copy – kept by Head of Department Red Copy– kept in the Permit Control Centre/Live Permit Board Blue Copy – to be kept by OIM

Distributions of PTW Copies • The PTW Applicant will ensure correct distribution of the copies once the permit is authorized and issued.

Control Of Work Site Prior to Start Before work is commenced the work site should be controlled by PTW Applicant (Person responsible for the execution of the work) and the Supervisor (Person in charge of the worksite). The control should comprise the following activities; • The worksite is secured. • That the required deactivation and isolation of energy sources have been made. • That the work does not represent a safety conflict in relation to other work that is planned or is ongoing. • That those affected by the work have been informed about possible interactions with their own work activities (check work with Permit Coordinator). • That appropriate communication and coordination meetings are held and important decisions documented. • Live Permit Board is updated and the Permit Coordinator has cleared the work .

Hand back Procedures/ Completion of work • On completion of the work, the PTW Applicant must complete his section 7 of the original copy of the permit. • And return the permit to the Head of Department.

Final control and reactivation of safety systems • The Head of Department will control that; • The work has been completed satisfactorily, • That all isolations have been de-isolated and it is noted in section 9, • That the worksite is left in a safe clean condition.

Final control and reactivation of safety systems • When the PTW Applicant, Head of Department and OIM have ensured that the work has been satisfactorily completed and the worksite left in a safe condition… • the Permit Coordinatorwill reactivate any deactivated safety systems and complete section 8.

Close Out • The OIM will close out the permit to work by completing section 9. • The Permit Coordinator will ensure that Permits are duly signed off and correctly filed and kept on board the Rig for at least one year.

Handover Procedures • When the work controlled by Permits to Work, will take more than one shift, the Head of Department must ensure a new permit is raised - at shift handover of the PTW Applicant. • The Head of Department (Responsible Person) must ensure that the handover between shifts is organized as safely as possible.

Suspension of work • The work shall automatically be suspendedand all relevant permits returned to the Permit Control Center for any of the following reasons; • Activation of alarm or instruction given upon the public address system • At any time when circumstances change so that the precautions / procedures stated on the permit are no longer adequate • Operational reasons e.g. activities that may interact of affect one another, thus creating safety hazards • A complete power failure

Suspension of Work Cont’d... • In the event of general -, fire or gas alarm, work must only be resumed once the alarm has been investigated and “all clear” broadcasts on the PA system has been announced. • The PTW Applicant shall contact the Permit Coordinator directly before resuming work.

Monitoring and updating • Permit to Work will be monitored to check compliance and to gather information to develop the system. The following monitoring program will be followed; • Monitoring will be carried out on a spot check basis. • Monitoring should be performed by all personnel onboard. • 10% of all PTWs should be checked. The Permit to Work Monitoring Checklist HQS-013-21-003 should be used. • A copy of Permits to Work are filed onboard the installation and kept for at least 12 months.

Work Requiring a Permit Hot Work Work with equipment and tools that constitute an ignition source which might ignite an explosive atmosphere and/or solid materials or liquids. A Fireguard shall always be present when Hot Work is being performed onboard the rig outside Workshop areas. A Fireguard checklist, describing the Fireguard duties, shall be used together with the Hot Work PTW for the work. Confined Space Entry A full or partial entry into confined spaces or areas that are normally not naturally or mechanically ventilated such as: vessels, pipes, chain lockers and exhaust ducts. A Safe Entry Certificate has to be obtained prior to work in a confined space.

Work Requiring a Permit Cont’d... Isolation of Systems Covers work that involves isolation, testing or bypassing of other systems. Before isolation of a system an Isolation Certificate should be submitted. Pressure testing This includes testing of newly installed or modified vessels/piping/x-mas tree according to an approved procedure for pressure testing above working pressure and/or design pressure.

Work Requiring a Permit Cont’d... Work Over Open Sea Work over open sea is defined as work outside of permanent railings. Work by use of hydraulic baskets in the “moon pool” and on approved scaffolding is not defined as work over open sea when an additional barrier is applied. Such a barrier may be an anti-falling device, man rider belt and net Work With Dangerous Substances Covers work with chemical products classified as toxic, corrosive, allergy inciting, carcinogenic etc. Work on piping system, vessels and associated components when there is a risk of releasing such substances.

Work Requiring a Permit Cont’d... Work with radioactive materials and explosives Work with radioactive materials/isotopes including work on systems with radioactive scale deposits. Work with preparing, arming and control of explosives.

Work Requiring a Permit Cont’d... Loading Fuel Oil/ Base Oil/ Oil Based Mud • A Permit to Work must be obtained prior to loading/ unloading fuel oil, base oil, oil base mud or waste oil, and prior to transfer of any hydrocarbons which is not within the rigs internal/closed loop systems. Well Operations, Well Interventions This includes such operations as: • Wireline operation / production logging • Perforation/well flow over side burner • Well stimulation • Coiled tubing or snubbing operation • Setting plug in or removal of xmas tree.

Work Requiring a Permit Cont’d... Critical Lifting Operations, Loading of Fuel Oil, Base Oil etc. Critical lifting operation covers operations that may require special safety precautions or special attention and communication to handle interfaces and adjoining activities. Other Activities / Critical Operations that Require a PTW: • Mechanical work, Work on electrical equipment • Work on automation, data and telecommunication systems • Scaffolding, Painting, Insulation / lagging • The client may define other operations or critical activities that require a PTW

Referenced Documents There are several special procedures and check lists for the main type of work that requires a permit. All forms are available on the QSMS and must be attached to the permit, when used.

References External References Australian National Offshore Petroleum Safety Authority (NOPSA) • Offshore Petroleum and Greenhouse Gas Storage (Safety) Regulations 2009 Norwegian Petroleum Safety Authorities (PSA) • Activity Regulation § 28 Internal References HQS-013-02-003 Job Safety Analysis Procedure HQS-017-02-010 Confined Space Entry Procedure HQS-013-02-012 Isolation Permit Procedure If relevant, region specificprocedures

Complete Assessment • Complete questions 9 to 15 on the assessment sheet provided. • You may use the Permit to Work Procedure to help you answer the questions. • You will be assessed as follows:

Corporate Permit to Work System - Songa Offshore