Marcia Beckman, NCLB Director Karen Seay, Coordinator Abbey Denton, Federal Grants Specialist

1. Consolidated Federal and State Grant Application (CFSGA)(Replaces the Consolidated Plan in the CIP Tool) Marcia Beckman, NCLB Director Karen Seay, Coordinator Abbey Denton, Federal Grants Specialist June 1 and 3, 2011

2. Objective • To provide participants detailed instructions in completing the new application for applying for Federal funds for the 2011-2012 school year. • Note: This new Consolidated Federal and State Grant Application (CFSGA) replaces the former Consolidated Plan in the CIP Tool.

5. Log On • If you have already used the SDE Application Portal for ANY application this year, log on at the top of the page using your User Name and Password. 

8. Not Registered: Instructions Step 1: If you have not used the SDE Application Portal before, please create an account at the Registration link (https://apps.sde.idaho.gov/Account/Register) on the Log On page.

11. Role Assignment Step 2: After registering, if you are unable to see the details of your district, this means you have not been assigned a role by your superintendent or other designated person. Please email Abbey at adenton@sde.idaho.gov for access. (Note: The CFSGA application has recently been added to the applications available through the SDE Application Portal, therefore most districts have not yet assigned a staff person to this application. )

12. Guidance and contact links

13. Select your district

14. Click on Title IA, College and Career Ready

15. Tabs

16. Let’s go Live! • Title IA – review the tabs • Title VI Funding Transferability • District Contacts • Comments Section • Assurances/Submit Button

17. Calculating Set-Asides • The current allocation amount is shown for you. • There is no new ARRA allocation. • Enter the estimated amount of carryover from the previous year in the regular and ARRA columns. • Set-asides are calculated from the current allocation only, not the total. There are no set-asides required from the ARRA funds for 2011-2012.

18. Homeless Set-Aside • The Homeless set-aside should be based on the needs of homeless students. • In Idaho, the minimum Homeless Set-aside is ¼ of 1% of the Regular Allocation. • Reminder: Title IA funds may not be used to transport homeless students to the school of origin (This may change under Reauthorization). • Title IA funds may be used to transport homeless students to the school of origin after the student is permanently housed • Subgrant funds can be used to cover the “excess costs for transportation” for homeless children to the school of origin, as well as other transportation needs

19. Calculating the Set-Aside(s) • The Neglected set-asides are pre-populated by the SDE for districts that submitted a survey in December ’09 for neglected students. • The Neglected Application can be found at: • http://www.sde.idaho.gov/site/neglected/ • All set-asides must be included in the Budget Page amounts and referred to in the descriptions.

20. Parent Involvement Set-Aside • The Parent Involvement is 1% of the Regular Allocation. • If the allocation is under $500,000, an LEA is not required to set-aside funds; however, the LEA is still responsible to conduct all the required activities.

21. Parent Involvement (Continued) • The LEA must allocate 95% of the Parent Involvement Funds to Title I served schools. This includes participating private schools. • These funds must help support activities that provide opportunities for parents to learn how to support their children’s learning. • The school must involve parents in decisions about how that money will be spent.

22. Optional-Teacher Incentive Set-Aside • Up to 5% may be set-aside to provide incentives & rewards to teachers to work in Title I schools identified for improvement. • Could reserve Title II funds for this same purpose.

23. LEA in Improvement Set-Aside • LEAs identified for School Improvement in Year 1 and beyond must set-aside 10% of the Title I allocation for professional development • The LEA’s professional development plan can include Title and non-Title schools for the purpose of addressing the reason that the LEA was identified for Improvement.

24. LEA In Improvement (continued) • The LEAS can reduce the professional development set-aside by the amount set-aside at each school that is in improvement. • Example: School in Improvement set-aside is $2345, so the district set-aside can be reduced by $2345.

25. LEA in Improvement Carryover • LEAs must track any unused portion of the professional development funds the LEA was required to set-aside the previous year (required beginning with the 09-10 SY) • LEAs must set-aside the required 10% plus any unused LEA in Improvement funds from the previous year • The 10% and the carryover must be used for the reason the LEA was identified for improvement • *If you need Title I funds for HQT you may set-aside funds in “Other”

26. Schools in Improvement Set-Aside • If any schools in the LEA are identified for improvement, the LEA must set-aside funds for choice-related transportation and SES. • Any Title I School in Year 1 • Choice-related transportation • 20% of LEA’s Title I allocation • Any Title I School in Year 2,Year 3, or Year 4 • Choice-related transportation plus Supplemental Educational Service • 5% choice + 5% SES + 10% either = 20%

27. Schools in Improvement (continued) • Any unused portion of the 20% Schools in Improvement set-aside for Choice/SES must carryover in the same line item in the 2011-2012 SY • A line item has been added for this purpose – Schools in School Improvement Carryover • LEAs must set-aside the 20% plus any unused Choice/SES funds (or request a waiver)

28. Schools in Improvement (cont.) Request to Reduce Set-Aside • If an LEA determines later in the year that not all of the 20% set-aside is necessary, then they may reduce the 20% obligation after contacting the SDE and meeting, at a minimum, specific criteria. • The LEA must provide an explanation of how they met the specific criteria and ensure that they maintain documentation for the onsite monitoring visit.

29. Specific criteria for Requesting to Reduce the 20% Set-Aside for Choice/SES • Provide timely, accurate notice of school choice and SES. • Ensure sign-up forms for SES are distributed directly to all eligible students and their parents and are made widely available and accessible through broad means of dissemination such as the internet, other media and communications through public agencies serving eligible students and their families. • Provide at least two enrollment windows at separate points in the school year. • Ensure SES providers are given access to school facilities, using a fair, open, and objective process, on the same basis and terms as are available to other groups that seek access to school facilities. • Partner, to the extent practicable, with outside groups, such as faith-based organizations, other community-based organizations, and business groups, to help inform eligible students and their families of the opportunities to transfer or to receive supplemental educational services. • Notify the state that the LEA has met the above criteria and intends to spend the remainder of its 20% on other allowable activities, specifying the amount of that remainder.

30. Schools in Improvement (continued) • LEAs with “no choice” must send a letter notifying parents of the AYP status and stating that there is no choice. • Virtual Schools not identified in School Improvement are a choice and must be identified as so in the letter. • If no choice is available districts may request a waiver to offer Supplemental Education Services (SES) in the first year and use these funds for services. • Neighboring LEAs may agree to accept students if transportation is practicable. • Sample letters available at http://www.sde.idaho.gov/site/title_one/ under the Public School Choice and Supplemental Educational Services links.

31. Schools in Improvement (continued) • LEAs/Schools who have not made AYP are able to apply and become providers of Supplemental Education Services (SES) • All SDE approved SES providers serving that LEA must be given the opportunity to offer services to eligible students. • Contact Deb Pfost, School Improvement and SES Coordinator at: • pfosdebr@isu.edu

32. Administrative/Other Set-Asides • Administrative set-aside (including indirect costs) • Other set-asides • Extended day • Extended year • Instructional Coach • Professional Development

33. Contacts • Marcia Beckman • 208.332.6953 • mmbeckman@sde.idaho.gov • Karen Seay • kjseay@sde.idaho.gov • 208.332.6978 • Abbey Denton • 208.332.6900 • adenton@sde.idaho.gov