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Balancing the Master Schedule

Balancing the Master Schedule. To Meet the Needs of All Students. Norms for Today’s Training. Stay on schedule, be on time. Participate actively – If you think it, say it. Ask Questions. Take care of your neighbor. One person talks at a time. Leave time for others to ask questions.

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Balancing the Master Schedule

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  1. Balancing the Master Schedule To Meet the Needs of All Students

  2. Norms for Today’s Training • Stay on schedule, be on time. • Participate actively – If you think it, say it. Ask Questions. Take care of your neighbor. One person talks at a time. Leave time for others to ask questions. • Take care of your needs • It’s OK to have fun! Suffering is optional.

  3. Goals for Today • Understand the new state guidelines for students two or more years below grade level • Project your FTE for each department • Discover creative ways to weave in a tutorial • Create a Master Schedule that gives all students equal access • Establish a network to support each other in solving schedule challenges

  4. Chunks of Content for Today • State Guidelines – The “Compelling Why” • Getting Your FTE Numbers Together – The Brutal Truth • Assigning Periods and Teachers to Departments – The Right Person in the Boat • Credentialing and Training the Teachers • Tutorial Periods and Customer Communication • The Final Product – A balanced schedule with future flexibility

  5. 9:00 – 9:15 Welcome 9:15 – 9:45 State Recommendations 9:45 – 10:00 Discussion 10:00 – 11:30 Calculating Your FTE by Department Creating a Matrix, Assigning Periods 11:30 – 12:00 The Tutorial 12:00 – 1:00 Lunch on Your Own 1:00 – 2:30 Building Your Schedule 2:30 – 3:00 Issues and Conclusions Agenda

  6. Introducing Our Participants • UCSC • Fresno COE • Imperial COE • Monterey COE • Santa Clara COE • Stanislaus COE • Moreland School District • Pajaro Valley USD

  7. Introducing Our Group • EA Hall Middle • El Sausal Middle • Lakeview Middle • Moss Landing Middle • Rolling Hills Middle • San Lorenzo Valley Jr. High

  8. Introducing Our Group • Scotts Valley Middle • Vista Verde Middle • Aptos High • Gilroy High • San Lorenzo Valley High • Scotts Valley High

  9. State Recommendations Marilee French Director of Instructional Services San Lorenzo Valley Unified School District

  10. Discussion • The Scope – What programs will you put in place? • The Depth – What % of students? What grade level? • Delivery – Supplemental Staff, Designated Teachers, Designated Classrooms, Staff Development

  11. Discussion • Intensity – What is the length of the Intervention Session? Size of the group? • Curriculum – Which state approved programs? How will differentiation be assured? • Delivery – Instructional Format • Support

  12. Projections Bruce Kint Director of ROP Santa Cruz County Office of Education

  13. Creating the FTE – Confronting the Brutal Facts • Historical data on enrollment for your school • How accurate have projections been in the past? • After you have your numbers – Be proactive • Goal 1. To not add or take away sections after school begins • Goal 2. To not change students schedules after school begins

  14. Discussion – Philosophy to Build the Master Schedule • Historical placement of teachers and classes • Student requests determine courses • Student Test Data creates the schedule • What else drives the schedule? Small Class Size, AP, Special Ed., Transportation, Parking, Lunch, Sports, Number of rooms

  15. Discussion – Philosophy to Build the Master Schedule • Discussion – Philosophy Adding the Teachers • Assign teachers to departments for a specific number of periods • Number of periods and the number of teacher section in the department should match • Wild Cards • Building flexibility

  16. The Tutorial Valerie Pitts Principal San Lorenzo Valley High School

  17. Building the Schedule Mike Heffner Assistant Principal Aptos High School

  18. Time Line • December – Last date to propose new courses – Department, School and Board Approval, Providing textbooks. • January – discussion of room use – do you need to request additional classrooms

  19. Time Line • Feb. – turn projections into sections – first run for FTE • March 15 – Total staff for the new school year. Let teachers know to which departments they are assigned. Credentialing. • May 1 – First draft of complete schedule

  20. Tricks and Other Thoughts • No surprises for teachers or students. If it is news, good or bad, the people involved need to hear it from you. • You set the periods, or the department does. What ever the process, keep it same all year. • Make up a class called “unscheduled” for students who hve less than a full schedule • Make up a class called “not returning” for students who tell you they are leaving next year.

  21. Tricks and Other Thoughts • Use a block for multiple periods and split it as late as possible. • Create a class for “college class” for those students who will be off campus. • Don’t sugar coat. Honesty has value. • There is always an unexpected change. • The schedule and the rooms belong to the students, not to the teachers.

  22. Plus Delta Evaluation

  23. Contact Information • Connie Benton cbenton@santacruz.k12.ca.us • Marilee French mfrench@slv.k12.ca.us • Mike Heffner mheffner@aptoshs.net • Bruce Kint bkint@santacruz.k12.ca.us • Valerie Pitts vpitts@slvhs.slv.k12.ca.us

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