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Search versus Classify Some thoughts about understanding and developmental concepts Paul Dodgson Vice-Chairman Records M

Search versus Classify Some thoughts about understanding and developmental concepts Paul Dodgson Vice-Chairman Records Management Society. The Issue. New Products Maturing Products Impact upon Professional Records Management A Threat or an Opportunity? Who does what? Search or Classify

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Search versus Classify Some thoughts about understanding and developmental concepts Paul Dodgson Vice-Chairman Records M

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  1. Search versus Classify Some thoughts about understanding and developmental concepts Paul Dodgson Vice-Chairman Records Management Society

  2. The Issue • New Products • Maturing Products • Impact upon Professional Records Management • A Threat or an Opportunity? • Who does what? • Search or Classify • Technology of business driving this forward

  3. What do I mean? • Search • Do you use search to find content on your network file plan? • Do you use any specialist tools such as • Smartlogic • Cintra • Concept Searching • Active Navigation • Autonomy IDOL • Others?

  4. Search • Search = Web site or Intranet • Search ≠ Networks • Is this changing? • New Product suppliers, slow, very slow • Will classification survive beyond these tools? • What about controlled lists? - later

  5. What do I mean • Classify • Use of Classification Schemas • LGCS • Project Based File Plans • Subjective Classification • Structural Classification • Grouping like with like

  6. Classification • Why? • To find things? • To manage lifecycle? • To manage RM requirements (ISO 15489)? • Because it looks tidy?

  7. What for Records Managers then? • For example • Cintra • Uses Esd Lists • Creates an index of content based on scores from lists, content relativity • What about Retention? • Retention could be mapped to content based on content analysis/content mapping • What about Security? • Again could be mapped to specific metadata re accessibility • Theme based classification, content extraction

  8. Impact Study • MSc Dissertation to consider implications for records managers • In scope – Information Collation • Interviews with key product suppliers • Interviews/Questionnaires with Key RM Practitioners • Questionnaires to RM Community • Out of Scope – Technology • Solution comparative value analysis

  9. Impact Study • Analysis of results • Evaluation • Delivery of Key Challenges

  10. Agenda for Records Managers • Some Expectations/Assumptions • Likely many not engaged re Search/Taxonomy based tools • Knowledge Gaps • Resource Limitations • Controlled Language Development • Controlled Language life cycle • Metadata – Use of

  11. Challenges for the RM Community • Engagement with Product Suppliers • Education • Knowledge Transfer • A New Role?

  12. Taxonomists in the room – Some questions for you • What for Taxonomists? • What about Thematic based analysis? • Future of Controlled Lists • Developments? • Knowledge Management? • Contact me • paul.dodgson@unn.ac.uk

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