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Introducing Trans-Domain Proposals pilot procedure

Introducing Trans-Domain Proposals pilot procedure. Christer Halen Senior Administrator of Science Operations Mafalda Quintas and Giuseppe Lugano Science Officers IGLO - Brussels, 13 March 201 3. Collection of Preliminary Proposals (612). JAF. Approval CSO.

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Introducing Trans-Domain Proposals pilot procedure

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  1. Introducing Trans-Domain Proposals pilot procedure Christer Halen Senior Administrator of Science Operations MafaldaQuintasand Giuseppe Lugano Science Officers IGLO- Brussels, 13 March 2013

  2. Collection of Preliminary Proposals (612) JAF Approval CSO deadline Full Proposal (115) Preparation of Full Proposal Preparation of MoU Domain Committee Hearings (final list) Domain Committee assessment (116) Eligibility check & Domain allocation (593) External experts assessment (77) Submission to a COST Domain - timeline (ex: n° proposals in collection 2012-1)

  3. COST Open Call for Proposals • Trans-Domain Proposals (TDP) • Introducing TDP Pilot • Motivations and Key Features • Process and Calendar • Proposal Registration, Submission and Evaluation Overview

  4. Bottom-up implementation of new COST Actions • No pre-set topics and priorities • Trans-nationality, transparency, fairness, equality of treatment • Submission of proposals on a continuous basis • Two collection dates / year (March and September) • Announced in the Official Journal of the European Union • Science and Technology-Driven Evaluation Process • Peer-review: at least three evaluators per proposal • Domain Committees in charge of evaluation and quality control, supported by Science Officers • ~ 7% success rate COST Open Call

  5. Motivations for a Pilot TDP Evaluation Procedure • Need to better respond to the needs of growing trans-disciplinary research communities • Lighter and faster evaluation procedure so as to give quick answer to proposers • Opportunity to allow COST to adapt and contribute to ERA goals • Preparing integrated procedures for proposal evaluation, Action monitoring and impact assessment 7

  6. Revised evaluation criteria and proposal template, enabling clearer description, evaluation and implementation of Action objectives, added value of networking, and COST activities through which such objectives will be pursued • Shortened evaluation process (time gain: ~1,5 months) replacing the current two-proposal scheme with a one-proposal scheme (10-15 pages) • Efficient expert selection and allocation through newly developed Expertise Grid and Expert Database • Clearer description of the process through detailed Guidelines for Proposers and Evaluators TDP Pilot Key Features

  7. More concise proposal without loss of meaningful information, easier for both proposers and evaluators TDP Pilot Proposal Template

  8. Mandatory step not part of the evaluation itself, used for a timely selection of experts • The Proposal is registered via e-COST to improve interaction and user-friendliness • What is registered: • Proposal Title, Acronym • Initial idea: short abstract (up to 250 words) • Areas of Expertise Needed for Evaluation: from a pre-defined multi-layered list of expertise areas Proposal Registration (Deadline 29.3) New Challenges: Expert Identification

  9. COST Experts Database – Newly Developed • Used for a timely identification of relevant experts • Algorithm matching areas of expertise required by the proposal and experts with relevant expertise • Used in all steps of the evaluation procedure • As of 15/02/2013: • ~ 6000 registered experts (89% from COST Countries) • All COST Countries represented • Gender balance: 63% male, 37% female experts • Early Stage Researchers (PhD+ 8 years): 25% • Additional effort needed in covering all Research Areas New Challenges: Expert Identification

  10. 1st step “Challenge Selection”: • External experts evaluate remotely the scientific and technological soundness and timeliness for which networking provides a clear added benefit to address the challenge • 2ndstep “Implementation Plan”: • DC Members and DC Experts evaluate remotely the coherence and feasibility of the implementation plan supporting COST mission and criteria • TDP Panel prepares consensus reports at a dedicated meeting • TDP Panel Hearings: • TDP Panel and DC Chairs evaluate leadership potential, motivation and drive, organisational and communication skills of the invited proposers Proposal Evaluation

  11. COST enables break-through scientific developments leading to new concepts and products and thereby contributes to strengthen Europe’s research and innovation capacities. COST is a unique means for European researchers to jointly develop their own ideas and new initiatives across all scientific disciplines through trans-European networking of nationally funded research activities. Proposal Evaluation Criteria

  12. March 29th closing of registrations June 14th Collection JAF Approval CSO Preparation of Proposal Preparation of MoU TDP Panel Hearings (final list) Step 2 - Implementation Plan: TDP Panel Step 1 - Challenge selection:External experts evaluation TDP Pilot - timeline Submissions to Trans-Domain Proposals

  13. (Deadline 29.3) New e-COST Tools: Proposal Registration

  14. (Collection Date: 14.6) New e-COST Tools: Proposal Submission

  15. New e-COST Tools: Network of Proposers • Invitation tool allows proposers to interact and COST to monitor the growth of the network of proposers University of Berne Proposer 1 • At least 5 Proposers (1 Main Proposer, 4 Secondary Proposers) affiliated with legal entities based in at least 5 different COST Member Countries or Cooperating State Dr. Proposer 1 (University of Berne)

  16. New e-COST Tools: Evaluation

  17. Proposal Registration • Proposal Submission • COST Experts database • Deadline: March 29th at 5pm • Mandatory – registration after this date: proposal will only be evaluated next Collection Date (OC2013-2) • Deadline: June 14th at 5pm • Always Open: Disseminate the opportunity to researchers in your country Practicalities

  18. TDP page http://www.cost.eu/domains_actions/TDP • Open Call Guidelines for TDP Pilot http://www.cost.eu/download/TDPguidelines • e-COST (creation of user profile, proposal registration and submission) https://e-services.cost.eu • COST Experts page http://www.cost.eu/participate/experts For Further Information

  19. TDP Science Officers We are available to support researchers in your country with any question regarding the TDP Pilot: • Dr Giuseppe Lugano Tel. +32 (0) 2 533 3822 giuseppe.lugano@cost.eu • Dr MafaldaQuintasTel. +32 (0) 2 533 3834 mafalda.quintas@cost.eu For Further Information

  20. www.cost.eu Dr. MafaldaQuintas Science Officer COST Office Avenue Louise 149 1050 Brussels, Belgium T: +32 (0)2 533 3822 F: +32 (0)2 533 3890 giuseppe.lugano@cost.eu Thank you!

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