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PIC Essentials for Hub and Program Center Employees

PIC Essentials for Hub and Program Center Employees. Your Fundamental Responsibilities in the Public and Indian Housing Information Center (PIC). Includes Pop-Up Text! Click a hyperlink to get examples and points of emphasis. October 2003. Perform the Vital Tasks.

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PIC Essentials for Hub and Program Center Employees

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  1. PIC Essentials for Hub and Program Center Employees Your Fundamental Responsibilities in the Public and Indian Housing Information Center (PIC) Includes Pop-Up Text! Click a hyperlink to get examples and points of emphasis. October 2003

  2. Perform the Vital Tasks It is important to perform the PIC tasks that affect your PHAs the most. Below is a list of tasks ranked in the recommended order of importance. • Verify that PHAs have submitted correct and timely data in the Housing Authority and Development Submodules. • Ensure the accuracy of PHA submissions to expedite processes in the Submission, Risk Assessment, SEMAP, DERS, and Demo/DispoSubmodules (see next slide). • Check the Executive Summary for a PHA frequently (recommendation: once a month) to help verify that vital data is correct and up-to-date. PIC Essentials for Hub and Program Center Employees 1

  3. Ensure Data Accuracy Data accuracy is necessary because: • PIC is the PRIMARYinformation system for the Public Housing and Section 8 Housing Choice Voucher programs. • Information presented in PIC submodules directly impacts HUD’s funding and fiscal planning decisions. • Contact information in PIC is regularly used by the Office of Public and Indian Housing and the Real Estate Assessment Center for important communications. PIC Essentials for Hub and Program Center Employees 2

  4. Review all submissions promptly and carefully for errors and omissions. Contact the PHA if information is incorrect or missing. Avoid the rubber-stamping of submissions. Submodules in Need of Close Review: Submission Risk Assessment DERS DEMO/DISPO Housing Authority Development SEMAP Review Submissions Carefully As a Hub or Program Center employee, you can work with the PHAs to complete PIC operations successfully. Examples include the following: PIC Essentials for Hub and Program Center Employees 3

  5. Contact Your PIC Coach for Help PIC Coaches can help you perform all PIC-related tasks. Their roles include: • Teaching you to perform all the site functions. • Submitting files • Maintaining contact information • Correcting errors • Monitoring and promoting PIC use. • Answering questions concerning outages and updates. PIC Essentials for Hub and Program Center Employees 4

  6. An Additional Resource The PIC Data Page is an additional resource available to you. It: • Offers unit, funding, and contact information to download onto your CPU in spreadsheet form. • Draws data directly from PIC on a weekly basis, so you can see where information is needed. • Is not available to PHAs or the public. • Is located at: http://hudweb.hud.gov/po/p/systems/pic/picdata.htm. PIC Essentials for Hub and Program Center Employees 5

  7. End of Show 6

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