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ITIB Recommended Technology Investment Projects (RTIP) Report for 2005

ITIB Recommended Technology Investment Projects (RTIP) Report for 2005 January Workshop – Decision Brief. Purpose of This Presentation. To review and confirm decisions made in the January RTIP Workshop To review and approve the Action Items schedule

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ITIB Recommended Technology Investment Projects (RTIP) Report for 2005

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  1. ITIB Recommended Technology Investment Projects (RTIP) Report for 2005 January Workshop – Decision Brief

  2. Purpose of This Presentation • To review and confirm decisions made in the January RTIP Workshop • To review and approve the Action Items schedule • To review and approve the RTIP Report schedule • To review and approve the Proposed Plan of Action

  3. Workshop Objectives (Agenda) – Decisions Made • Confirm Workshop goals & objectives/outcomes • Confirmed workshop goals • Proposed enhancements to Outcomes including: • Focus on improved benefits to the Commonwealth • Expand agencies’ investment perspective to consider benefits not only to the agency but to the Commonwealth • Utilize RTIP to promote enterprise thinking: determine how to break down silos without losing competency of those silos • Establish basic assumptions & definitions • Expanded the definition of Collaboration Opportunity to include the concept of integration • Accepted basic assumptions & remaining definitions

  4. Workshop Objectives (Agenda) – Decisions Made • Review IT investment portfolio management • Requested establishment of a COTS committee to promote investment awareness and Information Technology Investment Management (ITIM) principles • Requested a gap analysis on the ITIM Capability Maturity Model (CMM) • Review RTIP 2004 • Requested a stakeholder survey to determine report usage and value • Established 2007 as a target crossover year for the RTIP report to begin to drive the budget process • Requested an analysis of the current project portfolio to confirm that 2007 is a realistic benchmark

  5. Workshop Objectives (Agenda) – Decisions Made • Establish desired outcomes for RTIP 2005 • Revised desired outcomes (See Desired Outcomes handout.) • Proposed reporting enhancements to the base report and appendices (See RTIP Report Outline.) • Added the following RTIP report attribute: ‘to create an accountability benchmark for the Board and VITA to confirm that the choices made provided value’ • Confirmed RTIP target audiences • Determined to communicate to the Governor and General Assembly projects not recommended for funding or that should be terminated

  6. Workshop Objectives (Agenda) – Decisions Made • Identify RTIP 2005 reporting categories & requirements • Format & structure • Decided that active projects will not be ranked • Decided not to split RTIP into two reports • Suggested this idea be included as a survey item for the stakeholder survey

  7. Workshop Objectives (Agenda) – Decisions Made • Project categories • Project categories approved as follows: Unfunded Projects • Projects in Planning (Rank/prioritize) • Recommended for Funding of Detailed Business Case • Enterprise/Collaboration Projects • Agency Specific Projects • Projects Proposed for Development (Rank/prioritize) • Recommended for Funding and Development Approval • Enterprise/Collaboration Projects • Agency Specific Projects

  8. Workshop Objectives (Agenda) – Decisions Made • Project categories (continued) Funded Projects • Projects in Planning • Recommended for Maintained Funding • Enterprise/Collaboration Projects • Agency Specific Projects • Projects in Development (Active Projects) • Recommended for Maintained Funding • Enterprise/Collaboration Projects • Agency Specific Projects

  9. Workshop Objectives (Agenda) – Decisions Made • Project categories (continued) • Projects Not Recommended for Funding • Identified for Preliminary Planning • Superseded by Enterprise/Collaboration Opportunities • Agency not ready to proceed • Terminated Active Projects

  10. Workshop Objectives (Agenda) – Decisions Made • Develop RTIP 2005 prioritization criteria • Priority Technology Investment Projects (PTIP) will not pull top 2 or 30% from each Secretariat • Keep Secretariat prioritization in the ranking process • Develop a standard prioritization process and criteria for Secretariats • PTIP will be based on 1 – n ranking • Agency priority will be factored into the 1 – n ranking • Do not include the Governor and General Assembly in the actual prioritization process • Do not include the Senate Finance Committee and House Appropriations Committee in the process

  11. Workshop Objectives (Agenda) – Decisions Made • Define/establish IT Portfolio evaluation criteria & selection process • Planning • Implement process for agencies to request funding to develop a detailed business case • Implement an IV&V process for detailed business cases, as required by the ITIB • Add ‘outcomes to be achieved’ and performance metrics to the preliminary business case

  12. Workshop Objectives (Agenda) – Decisions Made • Define/establish IT Portfolio evaluation criteria & selection process (continued) • Enhance question regarding underserved customers to include how the investment will improve their lives • Increase weight factor for the question ‘If applicable, identify and explain how this project will increase or improve public protection, health, education, environment, safety, customer service, or citizen access to services?’ • Development • Retain the current Balanced Scorecard

  13. Workshop Objectives (Agenda) – Decisions Made • Define/establish IT Portfolio evaluation criteria & selection process (continued) • Priority Technology Investment Projects Selection • Select projects on the PTIP based on the 1 - n ranking • Only consider projects that received at least a 70% score

  14. Committee Workshop Action Items

  15. January Workshop – RTIP Report Schedule * Pending decision on ITIB meeting in March

  16. Proposed Plan of Action • The ITIB reviews the decisions made by the ITPRC in the January 19th RTIP 2005 Workshop, the February 9th ITPRC Meeting, the RTIP 2005 Desired Outcomes, and the proposed RTIP 2005 Report Outline • The ITIB notifies the Chair of the ITPRC of any questions or concerns regarding the decisions, desired outcomes, and outline during the next week • If the ITIB expresses major concerns regarding the decisions, desired outcomes, or outline, the ITIB will agree to meet in March to resolve questions and concerns • If the ITIB does not express major concerns regarding the decisions, desired outcomes, and outline, the Chair of the ITPRC will instruct PMD to proceed with development of the RTIP • All ITPRC RTIP 2005 decisions, the RTIP 2005 Desired Outcomes, and the RTIP 2005 Report Outline will be submitted to the ITIB for approval at the April ITIB meeting

  17. Recommendation That the ITPRC approve the Proposed Plan of Action and submit the plan to the ITIB for an immediate (1 week) review, with final ITIB approval scheduled for the April Board meeting.

  18. RTIP Report Points of Contact Judy Marchand VITA Project Management Division 804-786-4392 judy.marchand@vita.virginia.gov or Constance Scott VITA Project Management Division 804-371-5927 constance.scott@vita.virginia.gov

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