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Reporting Race/Ethnicity Data

Reporting Race/Ethnicity Data. PRESENTATION INFO HERE. New Federal Requirements. Past Milestones Summary of Changes Impact on Districts Impact on Reporting by KSDE Timeline. Past Milestones. OMB – Federal Register Notice (Oct 1997) EEOC – Federal Register Notice ( Nov 2005)

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Reporting Race/Ethnicity Data

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  1. Reporting Race/Ethnicity Data PRESENTATION INFO HERE

  2. New Federal Requirements • Past Milestones • Summary of Changes • Impact on Districts • Impact on Reporting by KSDE • Timeline

  3. Past Milestones • OMB – Federal Register Notice (Oct 1997) • EEOC – Federal Register Notice ( Nov 2005) • ED Draft – Federal Register Announcement (Aug 7, 2006) • Public Comments Due to U.S.ED (Sept 21, 2006) • ED Final – Federal Register Notice, Vol. 72, No. 202; 10.19.2007 (Oct 18, 2007)

  4. Summary of Changes • Affects all reporting for both student and staff data • Outlines the process districts use for collecting racial and ethnic data • Revises specifications of racial categories • Requires either self-identification or observer identification • Revises federal reporting requirements

  5. Process Districts Use for Collecting Racial and Ethnic Data • Must collect via a 2-part question (respondents answer BOTH parts): • Are you Hispanic/Latino or of Spanish origin? • Select one or more races from the following racial groups: • American Indian or Alaska Native • Asian • Black or African American • Native Hawaiian or Other Pacific • White • Districts must maintain information as it was collected using the 2-part question for a minimum of 3 years.

  6. Process Districts Use for Collecting Racial and Ethnic Data • Students (or parents on students’ behalf) will be encouraged to self-identify. • Observer identification will be used when a student/parent or staff member refuses to self-identify. • Refused-to-designate / Unknown is no longer a valid response. • Districts are strongly encouraged to allow all students and staff to re-identify.

  7. Process Districts Use for Reporting Racial and Ethnic Data • KSDE will include modifications to KIDS for 2009-2010 which address the new federal requirements. Planned changes include: • D13 will become Ethnicity • D31 will become Comprehensive Race • Other student level data collections (CaTE, Migrant, SPED) will either be modified per the new federal requirements, or will be integrated to use Ethnicity and Race as collected by KIDS. • KSDE will modify the Licensed Personnel Report for 2009-2010 to collect Ethnicity and Race per the new federal requirements.

  8. KSDE Federal Reporting Requirements • Aggregate reporting will include seven categories: • Hispanic/Latino of any race, and for individuals who are non-Hispanic/Latino only: • American Indian or Alaska native • Asian • Black or African American • Native Hawaiian or Other Pacific Islander • White • Two or more races • Individuals included In Hispanic/Latino cannot be included in any other category • Students will be included in exactly one of the seven categories above for federal reporting.

  9. Aggregate Reporting • KSDE reporting and disaggregations for Report Card, AYP, and other trend data will use the new Ethnicity and Race data starting with the 2009-2010 SY data that is displayed on the Report Card in October 2010. • Possible implications for this reporting are being considered by KSDE to determine if any action is required.

  10. Timeline • Winter 2008/Spring 2009: Districts should modify their enrollment forms to collect race/ethnicity based on new regulations. • Spring/Summer 2009: SIS vendors should modify their software to accommodate and report based upon the new requirements. • Fall 2009: District enrollment for 2009-2010 SY should implement the 2-part question. It is strongly encouraged that Districts allow all students and staff to re-identify. • Fall 2009: KIDS data submissions (ENRL, TEST, EXIT, TITL, EOYA) will be based on new federal regulations. • Spring 2010: Report Card, assessment, and AYP dis-aggregations and trends may be affected by this guidance. KSDE is currently working to determine the details of this.

  11. Issues • Districts will need to change enrollment forms • SIS vendors will need to change systems to collect, manage, and report data to the state • Observer identification – how will districts do this? • Re-identification – highly encouraged, but requires planning and work for districts • “Bridging” AYP, Report Card, and other trend reporting

  12. KSDE is providing resources to assist Districts • CD and website (under News/Publications link at www.ksde.org) which includes the following resources: • Brochure • FAQ sheet • Sample Enrollment Form • Sample Letter to Staff • Sample Letter to Parents • pdf of NCES Forum Race-Ethnicity Guidance • Suggestions for Conducting Observations • Schedule of training sessions • PowerPoint presentation for use by districts • LiveMeeting training sessions • KSDE on-site training sessions

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