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Spring General Meeting. March 28, 2013. Agenda. Introductory Remarks Welcome Debbie Shorten as VC Approval of the Agenda Approval of Fall Minutes Matters Arising from the minutes Reports Commodore’s Report Vice Commodore’s Report Rear Commodore’s Report Fredericton
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Spring General Meeting March 28, 2013
Agenda • Introductory Remarks • Welcome Debbie Shorten as VC • Approval of the Agenda • Approval of Fall Minutes • Matters Arising from the minutes • Reports • Commodore’s Report • Vice Commodore’s Report • Rear Commodore’s Report Fredericton • Rear Commodore’s Report Douglas Harbour • Treasurer’s Report • 2013 Budget Amendments • Safety Officer Report • Fredericton Youth Sailing School Report • Race Committee Report • New Business • Constitutional Change of Fiscal Year
Commodore’s Report • Uneventful Winter in the Club • Board is working well together • Continuing to focus on increasing membership • Continuing to focus on Social Activities • New focus on strategic planning and revitalization • Looking for volunteers to help with strategic planning
Membership * Note that not all memberships have been paid yet and these numbers will probably drop
Club Cruise 2013 • “A taste of Salt” • July 19th to July 28th • Caton’s Island • RKYC • Dipper Harbour • Beaver Harbour • Campobello Island • …and return • Looking for volunteers to help organize
Vice Commodore’s Report • As a recent appointee to the Board I have been attempting to ramp up re current priorities and planned enhancements to the operation of FYC. • New Members Handbook • Preliminary Meetings (Andrew & Andy) • Will cover a variety of topics helpful to new members • Contact information completed • Assigned Other writing tasks • Document will be attached to website and given to new members • Beer and Boat night at Wilser’s was well attended and successful
Upcoming Dates • June 2nd (tentative) – Commodore’s Sail Past and Social • June 5th – Start of Wednesday Night Racing • June 22nd – Grand Lake Premiere • July 6th – Wharf Party and Joy of Framing Regatta • … Check the website for the most up to date calendar of events
Work Parties • Yard Cleanup (May): • Saturday clean-up of river debris, knotweed, etc. • Haul garbage to landfill that day. • Haul woody debris to City compost site on a weekday (no fee).
Work Parties, cont’d • Dock Work (Early to mid-May): • Install plastic floats on 6 docks (capital project). • Minor deck and stringer repairs. • Install skid boards on docks w/plastic floats (if approved). • Install 8” cleat on most docks (if approved). • Install docks.
Work Parties cont’d • Moorings • Install moorings (May) • Crib Wall Repair (Capital Project, Summer) • Replace damaged timbers • Build up wall with new timbers and riprap.
Pontoon Boat • Install previously bought capstan (if approved) Fence Extensions (Eastern Fence) • Extend south and north fences to summer low water (if approved).
Other • Mark submerged crib with new buoy bought last fall. • Change lock on flare disposal box to fit current key. • Buy new mooring balls and rope (if approved). • Hire mooring inspection (if approved).
Request to members • Place hazardous liquids in sealed containers by the shed for disposal by the RCs. • Do not leave tarp framing, blocking, horses, etc. on grassed slope inside fence (to allow trimming). • If you want dock rental space, submit your name soon (if you haven’t done so already).
Constitutional Amendment Background The current budget scheduling for the club occurs in March of the current year with a budget that will be in effect the following calendar year. For example, we are presenting a budget now that will have the majority of its expenses done in the summer of 2014. It is virtually impossible to estimate revenue and expenses that far in advance. As a result budgets are often wildly inaccurate.
Proposed Amendment The board proposes that the fiscal yearend for the club be moved to December 31st. This will allow for budgeting to occur in the fall, be approved by the membership in the November meeting and the new budget to come into effect January 1st. This will allow us to forecast the budget for the coming season immediately before the season starts. In order to accommodate this change the yearend financial review meeting, which normally happened in November, will now switch to the March general meeting. The following Constitutional changes will be required in order for this to occur. These changes are in Article III of the current constitution document.
Implementation We, the board, propose that this change occur starting on January 1st 2014, with the first budget being presented ahead of this at the November 2013 general meeting. This budget will be an amended version of the one that is presented currently. We see no impact with the 2013 budget being carried forward two additional months since there is little expense anticipated in November and December of 2013.
Debate, questions, comments??? Call for Motion to accept as proposed?
