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Update on the Office of Environmental Management

Update on the Office of Environmental Management. Energy Facility Contractors Group December 10, 2009. Dr. Inés R. Triay Office of Environmental Management. EM Mission and Priorities. Mission

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Update on the Office of Environmental Management

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  1. Update on the Office of Environmental Management Energy Facility Contractors Group December 10, 2009 Dr. Inés R. Triay Office of Environmental Management

  2. EM Mission and Priorities Mission “Complete the safe cleanup of the environmental legacy brought about from five decades of nuclear weapons development, production, and Government-sponsored nuclear energy research.” Our Priorities are constant and clear: • Essential activities to maintain a safe and secure posture in the EM complex • Radioactive tank waste stabilization, treatment, and disposal • Spent nuclear fuel storage, receipt, and disposition • Special nuclear material consolidation, stabilization, and disposition • High priority groundwater remediation • Transuranic and mixed/low-level waste disposition • Soil and groundwater remediation • Excess facilities deactivation and decommissioning (D&D) • Continuing DOE missions Radioactive tank waste remains a top priority.

  3. EM Strategy FY 2010 Budget Request Summary • Focus on reducing risk while maximizing compliance with regulatory commitments • Improve construction project performance • Strengthen Technology Development • Focus on high-risk activities • Potential to significantly reduce life-cycle cost of cleanup • Continue to evaluate programmatic alternatives • Evaluate future execution scenarios • Identify opportunities for additional investment opportunities • Optimize out year planning

  4. Current EM Management Initiatives FY 2010 Budget Request Summary • Improve safety performance towards zero accidents/incidents • Achieving excellence in leadership and becoming the employer of choice • Improve project performance • Organizational re-alignment to streamline decision making and improve efficiency • Establish strategic options for the EM portfolio to reduce the lifecycle cost and schedule • Special nuclear materials • Spent nuclear fuel • Tank waste

  5. Areas of Emphasis for 2010 (1 of 2) • Robust Project Management • Application of technology to optimize the efficiency of tank waste & groundwater remediation • Journey to Excellence • Individual and Organizational Leadership • Streamline Decision Making • Become Employer of Choice • Improve Organizational Efficiency

  6. Areas of Emphasis for 2010 (2 of 2) • Proactive Communication • Efficient use of AARA funds in creating sustainable jobs, and lasting economic & environmental benefit • Earn removal from GAO’s High-Risk List • Maintaining Out-Year Momentum • Footprint Reduction, Small Site Completions and other great investment opportunities 6

  7. Improving Project Management FY 2010 Budget Request Summary • Created DAS Position to Focus EM on Project Management • Focus on Capital Asset Project Delivery • Portfolio Categorization, Project Definition • Staffing—Adequate, Competent, Right Composition • Deliver to the Original Approved Baseline • Construction Project Reviews • A Best Practice • Peer Review—Field, HQ, and Contractor • Life of Project Reviews—Baseline to Completion • All Line Item and Significant Projects to be Reviewed Goal: Earn our way off the GAO High Risk List

  8. Why are we on “The List”? Since 1990, DOE’s record of: Inadequate Management Inadequate Oversight Failure to Hold Contractors Accountable Non-Compliance with Departmental Policies GAO High-Risk List FY 2010 Budget Request Summary 8

  9. Actions to Improve Project Performance Together we must look for ways to improve performance Some actions have already been identified: Complete more design before construction (move away from design/build) Identify safety requirements early and incorporate into design Improve QA, including vendors Implement improved corporate project reviews Improve staff capabilities in key areas Consider owner representative approach Project Lifecycle Identify safety requirements early… …and incorporate them into design. Complete more design construction before One way to better position ourselves for improving is to more appropriately categorize EM work!

  10. DOE Active Line Item Portfolio:Current Projection for Project Success 83% 78% 38% 54% • >$750M <$50M $50M - $100M $100M - $750M >$750M

  11. EVMS Certification – Keep up the Improving Trend! EVMS Certification – Status of EM Contracts • Exceeded Departmental Goals for EVMS Certification • Disciplined Approach • Owner Expectation/Contractor Accountability • Goal: Achieve FY 11/12 95% Certification in FY 10

  12. EM Small Business Prime Contract Funding Trends $779.2M $391.5M $327.4M $327.5M $202.6M

  13. EM Major Contract Awards - 2009 Recent Major Contract Awards • Oak Ridge TRU Waste Processing - $160 million • Hanford Laboratory Analytical Services - $48.6 million • Paducah Infrastructure Support Services - $75.6 million • Savannah River Protective Force Security Services - $989 million • EM Indefinite Quantity/Indefinite Delivery – extension through 03/30/10 http://hqlnc.doe.gov/Forecast

  14. EM Procurement Opportunities FY 2010 Budget Request Summary Current Procurements Projected Award • Idaho Advanced Mixed Waste Treatment Project 2nd QTR FY 2010 • Portsmouth D&D – Facilities Support Services 2nd QTR FY 2010 • Paducah Remediation Services 3rd QTR FY 2010 • DUF-6 Operations 4th QTR FY 2010 • EM IDIQ Small Business Set-Aside 4th QTR FY 2010 • EM IDIQ Unrestricted 1st QTR FY 2011 • Portsmouth D&D 1st QTR FY 2011 Future Procurements • MOAB Remedial Action Contract - Recompete • West Valley Services - Recompete • Idaho Cleanup Project - Recompete • East Tennessee Technology Park Contract - Recompete http://hqlnc.doe.gov/Forecast

  15. Why does it take so long? Late submission of REA proposals Changes priced in reliance on validated baseline versus contract Accumulation of multiple changes Failure to address cost of deleted work Inappropriate inclusion of contingency Delayed responses to clarification and supplemental data Issues with Request for Equitable Adjustment (REA) Submission FY 2010 Budget Request Summary 15

  16. The Partnership is Embarked on a Journey to Excellence Our Vision: “EM and its contractors are recognized as being among the best at completing quality work safely, on schedule and within cost and delivering demonstrated value to the American Taxpayer ” 16

  17. EFCOG Background Slides

  18. Project Categorization—Capital vs Non-Capital

  19. Project Categorization Goals Corporate shift to a more performance-based program • Baseline with clearer scope definition • Smaller, fully planned/designed projects • Defensible project cost estimates • Executable schedules with realistic end dates • Greater understanding of risk • Achieve more successful project completions • Categorization approximately 50% complete

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