US DOE’s Public Access Plan: A vision reaching fruition

1. US DOE’s Public Access Plan: A vision reaching fruition Ms. Deborah Cutler Alt. US INIS Liaison Officer Office of Scientific and Technical Information U.S. Department of Energy 37th Consultative Meeting of the INIS Liaison Officers 14-15 October 2014 Vienna, Austria

2. Speech Outline • Why public access is important/Historical perspective • Public access policy milestones in the U.S. • DOE’s response, Public Access Plan • PAGES implementation/examples • Conclusion

3. Why Public Access is Important • DOE philosophy: obligation to taxpayers to ensure access to what they have helped fund: R&D investment results • OSTI role for almost 70 years has been to facilitate making this happen • OSTI current Mission Statement: “To advance science and sustain technological creativity by making R&D findings available and useful to DOE researchers and the public” • DOE Office of Science Former Director Bill Brinkman summarized concept well in 2013: "Collaboration, transparency and open access to scientific findings accelerate discovery and innovation”

4. Historical Perspective • OSTI role: decades of public sharing of full text on primarily report literature; citations on the rest • Mid-90’s, extreme budget challenges shifted OSTI focus to DOE-centric coverage, rather than country of publication-centric coverage • Recent year developments added videos, data as ‘types’ laboratories asked to provide – Science Cinema demonstrated last ILO meeting • Still, public missing free access to a critical portion of DOE R&D results – peer-reviewed journal articles

5. Direction of Public Access Policy in the United States • 2008: National Institutes of Health (NIH) mandate, PubMed model • Since 2008: Numerous legislative bills drafted to extend concept to other agencies • Specifically impacting DOE: The White House Office of Science and Technology Policy (OSTP) Directive – February 22, 2013

6. Office of Science and Technology Policy (OSTP) Requirement, February 2013 • Landmark policy on “Increasing Access to the Results of Federally Funded Scientific Research” that calls on federal science agencies to develop and implement public access plans that provide for making peer-reviewed scientific journal articles and scientific data in digital formats resulting from agency research investments publicly available in a timely fashion. • Agencies with over $100M in annual R&D have to comply • For publications: • Provide for free public access within 12 months of publication (or tailor embargo period as appropriate) • Encourage private-public collaboration • Ensure long-term preservation • For data: • Maximize access while using a cost-benefit approach • Ensure that researchers develop data management plans • Encourage cooperation with private sector

7. DOE’s Response Finalized, 4 Aug 2014 • OSTI assigned lead for developing DOE’s response to OSTP in the publications portion; Office of Science, had the lead on the data sharing portion, with OSTI participation • DOE’s Public Access Plan approved 4 Aug 2014 http://www.energy.gov/downloads/doe-public-access-plan • DOE was first (and so far, only) Federal agency to have plan approved by OSTP PAGESBetais live at http://www.osti.gov/pages/

8. The DOE Public Access Model: Public Access Gateway for Energy and Science (PAGES) • Features: • Centralized metadata • Decentralized full-text articles and manuscripts, using DOE/institutional and publisher repositories • Introduced in “beta” form: • Beta version consists of initial collection of DOE accepted manuscripts and publisher content (~6,500 records). • Anticipate 25,000-30,000 manuscripts/articles per year after embargo period.

9. The DOE Public Access Model: Public Access Gateway for Energy and Science (PAGES) Features (cont’d): • Long-term free access by the public to the “best available version” of peer-reviewed scholarly publications sponsored by DOE. DOE Ingest Stream (E-Link) Collaboration with publishers via CHORUS and CrossRef Best Available Version We are collaborating with publishers to take advantage of their public access offerings. *CHORUS is the Clearinghouse for the Open Research of the United States – a publisher consortium.

10. The DOE Public Access Model: Public Access Gateway for Energy and Science (PAGES) Features (cont’d): • A dark archive to ensure long-term preservation and access. • “Live” access will link to distributed articles and manuscripts at publisher sites and DOE institutional repositories. • Dark archive serves as a “backup” if any link or access is broken or discontinued. • 12-month administrative interval or embargo period, with established mechanisms for stakeholders to petition for changing the interval.

11. CHORUS/Publisher Participation Complements DOE’s Existing InfrastructureTop Publishers of DOE Research2007-2013 Springer Wiley

12. PAGESBeta Released August 4, 2014

13. Two Pathways of PAGES search Path 1 – From query to accepted manuscripts 1) Search query

14. 2) Citation page

15. 3) Full-text access to accepted manuscript At a DOE lab repository

16. Two Pathways of PAGES search (cont.) Path 2 – From query to article 1) Search query

17. 2) Citation page

18. 3) Full-text access to article At publisher website

19. Impacts/Conclusion • Implementing public access is by no means an easy effort and will take time for sites to integrate new policies • Mandate for the DOE sites begins with submissions after 1 October 2014 • Expect that initiative will positively impact OSTI US submission totals to INIS and number should grow over time • ILOs/Secretariat should be aware that many of the articles the US will provide may be published in other countries’ journals • PAGES will evolve, based on stakeholder feedback