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ASPEN Project Certification

ASPEN Project Certification. December 18, 2013. ASPEN Agenda. Project Objective Status Certification Budget Next Steps. Project Objective.

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ASPEN Project Certification

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  1. ASPEN Project Certification December 18, 2013

  2. ASPEN Agenda • Project Objective • Status • Certification • Budget • Next Steps

  3. Project Objective Replace the Income Support Division (ISD), Integrated Services Delivery (ISD2) System which manages benefits for over 800,000 clients who receive Supplemental Nutrition Assistance (Food Stamps), Energy Assistance, Medicaid, and Cash Assistance. Meets the requirements of Health Care Reform Act of 2010 Partner with the following Federal Agencies: Food and Nutrition Services (FNS) Centers for Medicare and Medicaid (CMS) Administration of Children and Families (ACF)

  4. Project Status MCI – June 24, 2013 Pilot – July 22, 2013 Wave 1 – September 23, 2013 Wave 2 – November 18, 2013 Federally Mandated Changes Release 1 Requirements & Design QAT & UAT Testing Implementation Release 2 Requirements & Design QAT & UAT Testing Release 3 Requirements & Design

  5. Certification Requesting Additional Certification of: $5,319,050 Previous Certified $114,372,270 This Certification $ 5,319,050 Total Certified Funds $119,691,320 Funding General Fund – $514,681 Federal Fund – $4,804,369

  6. Certification The following are some examples of such anticipated Changes: • Automated Asset verification • Automated State Vital Statistics interface • Unemployment Compensation intercept for claims repayment • Suspension of one-party’s recoupment on a joint-and-several claim • Display of daily MMIS transactions to the end user • Inclusion of Children’s Medical Services (Foster Care, Adoptions) within ASPEN • Enhance the trust/annuity functionality • Add text messaging to ASPEN clients • Enhance IVR functionality • Automation of reimbursement of overpaid claims • Capture of repayment agreements • Enhance PARIS interface match reporting • Numerous Correspondence updates • Automation of MMIS to ASPEN error reporting • Automation of the IAR process with SSA • Update automated queuing functionality within the ASPEN work flow • Enhance the Federal Hub interface to include additional services beyond MAGI • Enhance eligibility determination for “family” Medicaid to allow for continuous eligibility • Modify ASPEN to incorporate Income Diversion Trust policy changes • Add functionality to handle Medical Loss rebates • Changes to Broad-based categorical eligibility

  7. Project Budget CY2011 CY2013 CY2014 CY2012 Deploy Maintenance & Enhancements Requirements Design Development QA UAT Pilot 3rd Qtr 2014 9/1/2011 7/1/2012 7/1/2013 7/1/2014 ASPEN Statewide

  8. Next Steps • Implementation • Wave 3 Statewide Rollout - January 21, 2014 • Federally Mandated Changes Release 2 • Implementation – Delayed by federal partners Release 3 • QAT & UAT Testing • Implementation - Partial • See slide 9 & 10 for project schedules

  9. Completed

  10. Completed

  11. ASPEN Project Status Week Ending 11/15/2013 Project Status: Project Phase:Wave 2 Weeks to Wave 3: 8 Risks/Issues • Accomplishments/Major Milestones • H1- Disaster Recovery – Submitted • U10 - Mass Update for ACA -Submitted • U7- FFM Changes – Approved • L1 - Wave1 v1.0- Submitted • U2 & U3 - Submitted Timeline • Key Activities This Week • Application Development – Site Support for Pilot Office, Release 1.4 testing, Wave 2 • Conversion – Analyze Interim Conversion, Update Conversion Playbook, mismatch clean up, Wave 2 • Technology Management – Monitored Production, Wave 2, Data masking procedure • Implementation – Pilot Support, Wave 1, Wave 2, Help Desk, Online User Aids, Readiness Checklist, Training • Key Activities Next Week • Technology Management – AV Purge, Prod monitoring • Application Development –Wave 1 Support, Wave 2 Support, 1.5 Change Request Development • Conversion – Analyze and provide resolutions for Production incident tickets, mismatch cleanup, prepare for Wave 3 • Implementation/Training –Wave 1 Support, Wave 2 N G On Track At Risk Off Track Not Started On Hold Completed Duration A H R C Progress Project Time Requirements Design Development Conversion QAT UAT MCI Pilot Wave 1 Wave 2 Wave 3 Training & Imp Sept 2011 – Dec 2011 Jan 2012 – Apr 2012 May 2012 – Oct 2012 Oct 2011 – Dec 2013 Nov 2012 – March 2013 Mar 2013 – July 2013 June 2013 July 2013 Sept 2013 Nov 2013 Jan 2014 Oct 2012 – Feb 2014 C C C G C C C C C C N G 1Q12 2Q12 3Q12 4Q12 1Q13 2Q13 3Q13 4Q13

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