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Managing the Busy Work: Time-Saving Technology for Recreation Programming

Mike Widen and Tommy Schorer The University of Iowa. Managing the Busy Work: Time-Saving Technology for Recreation Programming. Who We Are:. Mike Widen – Associate Director of Recreational Services Director of Intramural Sports Tommy Schorer – Assistant Director of Intramural Sports.

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Managing the Busy Work: Time-Saving Technology for Recreation Programming

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  1. Mike Widen and Tommy Schorer The University of Iowa Managing the Busy Work: Time-Saving Technology for Recreation Programming

  2. Who We Are: • Mike Widen – • Associate Director of Recreational Services • Director of Intramural Sports • Tommy Schorer – • Assistant Director of Intramural Sports

  3. How Things Change

  4. How Things Change

  5. How Things Change

  6. How Things Change

  7. How Things Change

  8. Where We Were • Prior to 2010/2011 • Using Excel to Make Official’s Schedules • Paper Registration • Register and Pay In-Person • Excel Rosters and Score Sheets • Paper Team Schedules and Standings • Schedules Created Manually • In-Person Captain’s Meetings

  9. Where We Were – Official’s Schedules • As recently as 2009-2010, all of our staff schedules were made using Excel and posted on our website. • 2009-2010 Official's Schedules

  10. Where We Were – Team Registration

  11. Where We Were – Team Schedules

  12. Where We Were – Team Rosters

  13. Where We Were – Score Sheets

  14. Where We Were – Standings

  15. Where We Were – Captain’s Meetings • Flag Football, Volleyball, Indoor Soccer, Basketball and Softball • Captain’s were required to attend a Captain’s Meeting after Registration • Teams that did not have a representative were dropped from the league

  16. Where We Are Now • Registration and Schedules • Captain’s Videos • Rosters and Score Sheets • Score Input and Standings

  17. Where We Are Now • Staff Schedules • Employee Availability • Employee Management • Statistics

  18. What We Like • Time-Saving • Easier Communication • Videos Posted All Season • Anyone Can Watch Videos • Eliminating Almost All Ineligible Players • Standings Figured Automatically • Easy Access for Participants to Check Schedules, Standings, Etc.

  19. What We Don’t Like • Loss of Face-to-Face Contact with Participants • Numbers Decreased in First Year • Learning Curve for Participants • No Printer-Friendly Standings Format • PayPal Fees • Announcements Get Viewed as Spam by Many Participants • 32-Team Double Elimination Bracket Maximum

  20. What We Like • Time-Saving • Easier Communication • Instant Updates Sent to Employees with Shift Changes • Auto-Generated Statistics and Employee Information • Central Location for Employee Use • Update Availability • Check Schedules • Ask for Trades

  21. What We Don’t Like • Difficult to Combine Staffs • Time-Off Request Feature Can be Confusing • Learning Curve for Students

  22. Let’s Hear From You

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