SC Gateways Project Technology

1. SC Gateways Project Technology Tarrence McGovern Team Leader South Carolina Department of Education Office of Exceptional Children Heather Grohn SC Gateways Project Evaluator University of South Carolina Office of Program Evaluation

2. Agenda • SC Gateways Data Collection Tools • Needs Assessment: 20-Minute Target Survey (University of Kansas) • Data Presentation Walkthrough • CHAMPS Fidelity Rubric • Daily Activity Log for Coaches

3. SC Gateways Project Focus • Professional development for teachers, both general education and special education. • Tier 1 (6) and Tier 2(10) sites • Also offering free statewide trainings

4. Data Collection Needs • Needs Assessment: every classroom, every school needed to be observed. Then repeat, repeat, repeat… • Technology was needed to manage this effort with only 3 staff members. ** collecting school-level data right now but later, teacher-level, non-evaluative (formative) data

5. Developing “Our” Tool: From Paper to App

6. Product Research and the Process of Selection • Scanned the market • Reviewed the functionality of various products • Had producers attempt to create atool in an automated fashion

7. The Needs • Needed a customized tool for our purposes: • Timers • Tallies • Notes area • Headcounts • Ease of use and immediate feedback to teachers for later use in coaching relationship • Unobtrusive observation—no netbook or laptop needed. Be able to use iPod, iPad or smart phone.

8. The App and the Need for Accessibility • Data uploads to the secure server and can be downloaded to Excel • Web version is also accessible from a laptop or desktop • Smart phone access • SC Gateways is using grant-funded iPads

9. Instructional Activities Recording Continuous time clock to record specific activities up to 20 minutes A timer starts when the first activity is chosen. A reminder flashes for data collection at the 10-minute mark.

10. Instructional Activities Tracking individual questions Ratio of Interaction Time on Task at 10 Minutes Time on Task at 20 Minutes

11. Content Plan Checklist items on teacher behavior Completed following the 20-minute observation

12. Assessment for Learning Data on the use of assessment Teacher use Student participation Also… Expectations Respect (Qualitative)

13. ClosingRemarks Additional Comments “Submit” sends the observation to the server if connected Teacher can be emailed a copy with notes

14. Submission Features • Users can: • Upload to the secure server • Send reports directly to teachers • Log on to website to generate customized reports • Create charts • Obtain the raw data

15. Getting to the Data • There are 6 simple steps to access and display data • Data is available at: • Classroom Level • School Level

16. 1. Access the Classroommosaic.com Login Screen

17. 2. Access the Data Tool

18. 3. Select the data to chart from the slides

19. 4. Select the site or teacher data to chart

20. 5. Select: CREATE

21. 6. Choose the Chart Type: • 3 Options: • Bar • Pie • Stacked

24. Additional Tools for SC Gateways • PD program fidelity checklists • Daily Activity Log for Coaches

25. CHAMPS Fidelity • Classrooms will be measured quarterly • SC Gateways coaches will monitor classroom level data based on the focus of the instructional coaching • Scores are based on the average of 9 fidelity subscales

26. CHAMPS Fidelity Tool Guidelines for Success (GFS)

27. Project Staff Daily Activity Log Tool • Tool Includes • Date • Goals • Objectives • Notes • Follow-up/Next Action Steps

28. Daily Activity Log Tool

29. Additional Tools Under Development • Fidelity Checklists • Tools for observing coaches and providing feedback

30. For More Information • Please visit the SC Team to demo our product • Contact • Susan Beck, SC Gateways Project, sbeck@ed.sc.gov • Tyler Smith, Classroom Mosaic, tsmith@classroommosaic.com