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Republic of Zambia Office of the President SMART Zambia / E-GOVERNMENT DIVISION

Republic of Zambia Office of the President SMART Zambia / E-GOVERNMENT DIVISION. “SYNCHRONISING SYSTEMS AND BUSINESS PROCESSES DURING MIGRATION TO INTEGRATED PUBLIC FINANCIAL MANAGEMENT SYSTEMS”

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Republic of Zambia Office of the President SMART Zambia / E-GOVERNMENT DIVISION

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  1. Republic of Zambia Office of the President SMART Zambia / E-GOVERNMENT DIVISION • “SYNCHRONISING SYSTEMS AND BUSINESS PROCESSES DURING MIGRATION TO INTEGRATED PUBLIC FINANCIAL MANAGEMENT SYSTEMS” • 26TH EAST AND SOUTHERN AFRICAN ASSOCIATION OF ACCOUNTANTS GENERAL (ESAAG) ANNUAL CONFERENCE IN LIVINGSTONE • Dr Martine G. Mtonga, • Deputy Secretary to the Cabinet (EGov) • National Coordinator

  2. Outline • Introduction • Background – SMART Zambia Agenda • Benefits of Integrated Public Finance Management Systems (PFMS) • Role of SMART Zambia in PFMS in Zambia • SMART Zambia’s Challenges – Implementing PFMS • SMART Zambia’s Successes – Implementing PFMS • Considerations for Migration to Integrated PFMS • Lessons Learnt – Zambia Implementation of Integrated PFMS • Conclusion Prepared By SMART Zambia

  3. Introduction • September 2015 GRZ launched the SMART Zambia agenda. Which led to operationalisation of the E-Government Division in the Office of the President. (SMART Zambia). • Mandate “Coordinate, Harmonise and Implement ICT’s in the Public Service”. • Goal: “To achieve social and economic transformation by adopting a paradigm shift from traditional approaches of service delivery”. • This presentation will highlight how the GRZ SMART Zambia Initiative has created an environment for the synchronising of ICT Systems and Business Processes in general with focus on Public Finance Management systems (PFMS). Prepared By SMART Zambia

  4. SMART Zambia SMART Zambia transformational programme is the use of an electronic platform to improve public service delivery to achieve socio-economic development. Anchored on His Excellency, the President of Republic of Zambia’s vision to transform the economy into a digital economy Prepared By SMART Zambia

  5. GOVERNMENT TRANSFORMATION SUCCESS FACTORS Change Management Government Transformation Standards and guidelines Training and Capacity Building Communication Strategy Prepared By SMART Zambia

  6. Prepared By SMART Zambia

  7. Benefits of Integrated Public Finance Management Systems • Current trends moving towards e-Governance for efficient delivery of Public Services to Citizens. • Public Finance Management Systems are a component of e-governance systems that are used to accumulate and analyzefinancial data in order to make good financial management decisions in running the public service. Prepared By SMART Zambia

  8. SMART ZAMBIA - ROLE IN • INTEGRATED PFM SYSTEMS • SZI focus in the implementation of Integrated Public Finance Systems: Prepared By SMART Zambia

  9. CHALLENGES – • SZI ROLE IN IMPLEMENATION OF INTEGRATED PFMS • SMART Zambia - challenges in the implementation of Public Finance Systems; • SMART Zambia - challenges in the implementation of Public Finance Systems; Prepared By SMART Zambia

  10. CONSIDERATIONS FOR MIGRATION SMART Zambia - challenges in the implementation of Public Finance Systems; • Considerations in the synchronising and integration of systems in the Public Finance sector; Prepared By SMART Zambia

  11. LESSONS LEARNT SMART Zambia - challenges in the implementation of Public Finance Systems; • The following lessons have been learnt in the synchronising and integration of systems in the Public Finance sector; • Separation of roles- i.e. between technical team and business process owners. • Internal Skill development – plan and maintain the required skills. • Use of proprietary software – licensing fees can be costly • Maintenance Plan- imperative to plan for the upgrade of both hardware and software requirements of the system. Prepared By SMART Zambia

  12. CONCLUSION SMART Zambia - challenges in the implementation of Public Finance Systems; • The SMART Zambia Institute has made headway in the coordination of various ICT initiatives in the Public Finance Sector towards the achievement of the SMART Zambia agenda. • These initiatives have provided a digital platform for secure, integrated Public Finance Management Systems to grow the country towards a prosperous and middle income nation by 2030. • During the migration to integrated Financial Management Systems it is imperative that attention is paid to Infrastructure, Integration, IoT, Data Mining, and Forecasting & Modelling. Prepared By SMART Zambia

  13. THANK YOU SMART Zambia - challenges in the implementation of Public Finance Systems; SMARTECONOMY SMART CITIZENS SMART GOVERNMENT Prepared By SMART Zambia

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