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Working with AMP – Experiences from the Royal Norwegian Embassy

Working with AMP – Experiences from the Royal Norwegian Embassy. Morten Heide Counsellor Royal Norwegian Embassy. Progress. Currently 59 Norwegian funded agreements registered in AMP. Based on registration by MOFEA. Problems :

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Working with AMP – Experiences from the Royal Norwegian Embassy

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  1. Working with AMP – Experiences from the Royal Norwegian Embassy Morten Heide Counsellor Royal Norwegian Embassy

  2. Progress • Currently 59 Norwegian funded agreements registered in AMP. • Based on registration by MOFEA. • Problems: • Some agreements registered twice or even three times (with somewhat different titles). • Several agreements lumped together. • Initial disbursement figures far off from being realistic. • = > Need for major verification/clean-up 

  3. Registration based on agreements • Corresponds well with our own development management system (PTA), which is also based on agreements. • However, the rather large number of agreements makes updating demanding (especially when there are technical difficulties).

  4. Getting the base correct • May/June 2009 - Effort by Embassy to ensure that: • All our agreements are registered correctly in AMP. • Historic disbursement figures (last three financial years) are updated and correct.

  5. On-line registration • Two weeks registration by consultant, unsuccessful despite considerable assistance from MOFEA. • Slow system, delayed response time. • When changing figures, frequently disconnected. • When changing agreement data, it appeared that changes were recorded. However, frequent “error page” messages. • After “error page” message, all changes recorded since last save were lost.

  6. Further use of AMP • Experience so far, not positive. Several technical shortcomings of the system severely reduces the usefulness of the system. • Requires improved on-line connection and less “error page” interruptions. • Even when system functions, AMP requires manual entry of disbursements for a substantial number of agreements (take print-out from our own PTA system and then enter figures manually into AMP). • Perhaps possible to arrange AMP on a more aggregate basis than agreements (to limit the need for entering disbursement data for all agreements individually): • Projects? However, some of our projects contain agreements with different implementing institutions.

  7. Challenges • Technical difficulties: If many have experienced similar type of challenges, roll-out of system would seem premature at this stage. Need to sort out technical issues prior to roll-out. • Procedures: Do DPs and GoT-institutions have the right procedures in place to operate AMP?

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