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Delivering e-procurement

Delivering e-procurement. Local e-Gov National Project. www.nepp.org.uk. The National eProcurement Project Colin Whitehouse, Chair LA Advisory Group Staffordshire County Council. Aims of the project.

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Delivering e-procurement

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  1. Delivering e-procurement Local e-Gov National Project www.nepp.org.uk The National eProcurement Project Colin Whitehouse, Chair LA Advisory Group Staffordshire County Council

  2. Aims of the project • To enable councils to take full advantage of e-procurement by the target date of 2005 • To raise the profile of procurement in all councils • An e-procurement toolkit • A programme of local authority experience sharing • Standards, and products tailored to reflect local authority requirements

  3. The State of the Nation...IMPLEMENTATION e-Procurement implementation status of 388 local authorities • July 2002 30 Implementers • January 2004 98 Implementers • April 2004 115 implementers • And the remainder… • 113 Sourcing a Solution (and/or) • 111 Preparing for e-procurement • 17 Nowhere • 32?? View the latest State of the Nation reporting on www.nepp.org.uk

  4. The State of the Nation...ENGAGEMENT Local authority engagement with the NePP – Apr 2004 • LAs Engaged with the NePP – 343 • Survey response, attended NePP Workshop or event • And the remainder - 45 • 43 District/Boroughs • 2 non-districts View the latest State of the Nation reporting on www.nepp.org.uk

  5. NePP Project Office: Non-District Councils e-Procurement Implementation Map April 2004 Implementing Sourcing a Solution www.nepp.org.uk

  6. NePP Project Office: District Council e-Procurement Implementation Map April 2004 Implementing Sourcing a Solution www.nepp.org.uk

  7. Overview of NePP Guidance • e-Procurement Toolkit – Implementation plan • Preparing for e-procurement • Benefits Realisation • Sourcing a Solution • Supplier Adoption • Regional Solutions • Change Management

  8. Preparing for e-procurement Key success factors: • Strategic • senior management buy-in, councillor involvement • strategic procurement policy • service provider actively involved in project • regular staff briefings on policy • Involving strategic suppliers • Process • professional project and change management skills • communications strategy both internally and externally • adequate staff resources • Involvement of procurement professionals • Finance • enough resources available to implement project • effective and realistic benefits realisation

  9. Sourcing a Solution Critical questions What are the different types of solutions? What have other LAs done? How do I specify my requirements? Which is right for me? Who are the market players? What about an LA specific solution? Deliverables Overview of solutions Diagnostic tool Experiences of e-procurement Requirements template and guidance List of vendors Discussion paper Increasing awareness and understanding This work has been completed by iMPOWER and is available on the web: nepp.org.uk and idea knowledge site.

  10. Change Management • Strong focus on Local Authority experiences of Change Management • Papers providing guidance on a range of Change Management subjects, with a specific focus on the areas relating to e-procurement implementation • Case Studies extracting lessons learnt from a range of Authorities who have undertaken different approaches to Change Management • Scenarios examining the Change issues and incorporating possible courses of action

  11. What are the drivers for working collaboratively on e-procurement? Drivers: Central government • Funding incentives, National Procurement Strategy • Priority Service Outcomes Internal necessity • Smaller councils limited procurement spend/budget/ resources/skills

  12. There are benefits to both councils and their suppliers • Benefits to councils: • Leverage spend • Economies of scale • Share experience, effort, resources, cost • Standardisation • E.g. processes, documents, specifications, product catalogues • Opportunities for further collaboration on procurement • Benefits to suppliers: • New business opportunities • Larger contracts • Reduced cost / easier to trade with councils • E.g. Groups of councils may show a single face to businesses

  13. The National eProcurement Project Questions?

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