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County Directors’ Meeting

County Directors’ Meeting. May 22, 2018. FCS. FCS. SNAP – E & T Clint Cummings TNCEP/EFNEP Farmers’ Market Fresh Temporary Program Assistants -- packet for hiring. FCS. FCS Professional Development Conference August 7-9 Nashville Airport Hotel Theme is Engage, Energize, Educate

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County Directors’ Meeting

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  1. County Directors’ Meeting May 22, 2018

  2. FCS

  3. FCS • SNAP – E & T • Clint Cummings • TNCEP/EFNEP • Farmers’ Market Fresh • Temporary Program Assistants -- packet for hiring

  4. FCS • FCS Professional Development Conference • August 7-9 • Nashville Airport Hotel • Theme is Engage, Energize, Educate • All agents with FCS responsibility are expected to attend • 4-H agents are welcome to attend the entire conference or on Wednesday which is youth day

  5. ANR

  6. ANR • ANR Intern • Jacob Harrison • May 24 – August 3 • Users Guide • Showare • Judging

  7. ANR • Economic Impact affecting counties • Ag Econ Report • Dr. David Hughes • https://extension.tennessee.edu/Pages/ANR-CED-ABEE-County-level-Ag-Economic-Impact.aspx

  8. ANR • Pest Distance diagnostics system Request D. Hensley • Include as much information as possible. • Including the host such as “apple” • Review the image prior to attaching one • In focus. • Images that you attach should be in “jpg” format.

  9. ANR • TSU Small Farmer Award Due June 1, 2018 • The farm operated by the nominee must: • Be located in the State of Tennessee; • Depend on family members for the majority of labor and/or management; • Be operated by a family who depends on farming for a significant portion (not necessarily a majority) of its income; and • Have direct or indirect gross annual farm sales of less than $250,000 (based on an average of the past three years

  10. ANR • ANR In-Service • 2019 In-service Training • Agents review 2019 in-service training in SUPER May 15 – June 15, 2018 • Agents can Request in-service on the SharePoint - June 15th • Opportunities • Become a Tomato Expert July 16 ERO Sign up in SUPER • Turf and Ornamental Field Day Thursday August 30, 2018

  11. ANR • Eastern Region ANR Program Planning Meeting • Sept. 19th 2018 ANR Agents Hold this Date.

  12. 4-H Youth Development

  13. 4-H Youth Development • Fashion & Design Conference • June 5-7 • Main Stay Suites, Pigeon Forge • Quilt Camp • July 10-12 • Clyde Austin 4-H Center, Greeneville • Camp is full at this time

  14. 4-H Youth Development • Horse Show • May 30 – June 2 • Wednesday --- Walking Racking • Thursday – Western, Ranch & Timed Events • Friday – Hunter showmanship, Rail classes & schooling • Saturday – Hunter over the fence classes • Counties will receive invoices after show • Entry fees (no refunds) • Bedding, stalls and RV hookups (will refund if appropriate)

  15. 4-H Youth Development • Livestock Expo • June 26 – 28 • Animal possession --- May 20 • Tagging due by June 1 • Entry deadline – June 15 (region and state) • Counties will receive invoices after expo

  16. ER Clover Bowl 2018 28 counties, 86 teams, 344 4-Her’s

  17. Administrative

  18. Administrative • Awards • Linda K. Bower and Alan Bruhin • 40 years with UT Extension • 5, 10 and 15 years awards

  19. Administrative • SUPER Delivery • Congratulations --- 100% of agents and area specialists entered contacts for the first quarter of 2018 • (any remaining contacts from first quarter enter them in second quarter with May date) • Next lock date is July 13 • County Directors check staff and email Region Director • Region Director checks County Directors and Area Specialists

  20. Administrative • Extension Month • 27 counties submitted “County Campaign Challenge” • 23 counties earned 100 points or more • Very unique ideas shared • Fentress County winner of Luncheon

  21. Administrative • Marketing Ideas • McMinn County • Rock Scavenger Hunt • Tim Woods • Carter County • Meet and Greet • Vickie Clark

  22. Administrative • Exempt Staff Council Election • Extension – East Representative • Congratulations to: • Alan Bruhin

  23. Administrative • Electronic Dossier Committee • David Bilderback --- chair • Looking at feasibility for SUPER to generate dossier and all process controls. • What would it look like? • How would it work?

  24. Administrative • 7 Habits Training • Offering two sessions to agents • 2 days – not consecutive • $30 registration fee per agent • Eastern Region Trainers • Kelli Roberson • Larry Mitchell

  25. Administrative • Dean accepts Visibility Committee Recommendations • Inventory Marketing items at each region • UT Extension branded items (correct logos, etc.) • Reasonable cost, high quality • No minimum or maximum limits to order • Purchases made by internal fund transfers • Suggested Items to start with & approximate cost • Hats $7 • Mugs $5 • Pens $1 • Flashlights $3

  26. Administrative • Travel Update • David Bilderback and Forbes Walker • UT Extension representatives on travel committee • University of TN new system • CONCUR • Pilot projects January 1, 2019 • Fully phased in July 1, 2019 • Website version • App version • Will be able to take photos of receipts for documentation • Concur --- allows UT employees to access personal travel benefits now

  27. Administrative • Performance Appraisal Manual • Performance Factor --- Professionalism • Criteria --- Professional Development • Meets Expectation • Professional Development Plan • https://liveutk.sharepoint.com/sites/UTIA/EXT/eastern/SitePages/TRAINING.aspx • Page 46 in manual • Upload in profile • Complete before Dec 1

  28. Administrative • Camp Week Quotas • Work together as county to fill camp • Share and adjust individual quotas to take all youth possible • County Camp Quota Committee • Tracey Sullivan – chair Karen Nelms • Daniel Sarver Destiny Brown • Jamie Harris Mary Beth Antunes • Joe Griffey Lacy Harnage

  29. Administrative • Child Protection • Camp – Junior and Junior High • Adult Leaders • Level III • Background checks complete • Registers checked • Teen leaders • Youth Level I

  30. Administrative • Child Protection List of volunteers from SUPER • Karen Nelms • Each county pull list of level III volunteers • Verify leaders attending camp are good

  31. Administrative • Child Protection • January and July • Check employees • Register Databases • Background Checks • Region receives monthly report • Diane Dyer follow-up

  32. Administrative • Civil Rights • 32 out of 33 complete as of May 7

  33. Administrative • Civil Rights ---- Greg Paxton • Contact Data • Are contacts in parity? • If you are out --- what’s next? • Remainder of year to make new contacts • If still out at end of year • Explain why!!!

  34. Administrative • Sullivan County Governor visit • Chris Ramsey • May 18, 2018 visit

  35. Administrative • County Legislative visits • Dr. Burns inquiring for the Chancellor • Notify Cindy Tietz if you have an event (event – place & time) • State Representative or Senator attending

  36. Fiscal Management Questions: • How much is left in the E12 account? • How much do I have in my R account (Gift)? • How do I track an expense that shows up in one of my ledgers? • How much is budgeted for operating (Travel, Communications, Supplies)   Are any over budget? • How to tract any deposits into E or R accounts i.e.? (Master Beef, BQA, travel Funds, reimbursements)

  37. Administrative • IRIS • Victoria Sloan and Greg Paxton • E and R accounts • Check balances • How to find information on ledger item • Locate and identify budget transfers (ie. BQA, MB) • Budget increases

  38. Administrative • TSU Update • Dr. Tom Broyles • He will go last. 3:00 pm eastern for all counties • 3:15 pm for counties with TSU agents

  39. Administrative • TSU new employee procedure • Newly hired TSU agent come to TSU campus one day • 2 – 4 weeks after employment start • County Director attend same session with agent

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