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U.S. Agency for

U.S. Agency for. International Development. Government Contracting for Transportation -- Circumstances, Strategic Environment, Methods. Transportation Overview. Transportation Overview. Foreign Aid in the National Interest: Department of State, USAID, Department of Defense

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U.S. Agency for

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  1. U.S. Agency for International Development Government Contracting for Transportation -- Circumstances, Strategic Environment, Methods

  2. Transportation Overview Transportation Overview • Foreign Aid in the National Interest: Department of State, USAID, Department of Defense • Partners: Local institutions and organizations, contractors, grantees, PIOs • History:Marshall Plan, Truman’s “Point Four,” FAA of 1961, as amended • Budget: $20 Billion (Program Funding) • USAID Supports: Economic Growth, Agriculture, Trade, Global Health, Democracy, Conflict Prevention, Humanitarian Assistance • See the latest at www.usaid.gov • 1.5 million metric tons of food & 70 flights

  3. U.S. Agency for International Development

  4. No Title

  5. Transportation Overview Transportation Overview • Partner Logistics: Contractors and Grantees • Washington Direct Logistics: Food for Peace and OFDA • Mission EXO Logistics: Household Effects and Vehicles • Supply Chain Management: • Determine the Requirement and the Strategic Environment • Competitive Purchase of Goods and Services under the FAR • Manage Contracts • Transport the assets • Document Control & Ownership • Final distribution to beneficiaries • Interdependence of SCM Functions

  6. Food Aid Programs USAID, USDA, PIOs, PVOs, IFBs/RFPs, Vendors, Rail, Truck, Ports, Carriers, Customs, Consignees, Warehouse, Distribution Managers: Policy, Program, Commodity, Contract, Legal, Transport, Logistics, Financial, Security, Distribution Coordination of Responsibilities and Contract Performance Requirements and Terms Disaster Assistance Programs Embassies, DARTs, RMTs, PIOs, PVOs, IFBs/RFPs, Vendors, Trucks, Airports, Carriers, Customs, Consignees, Warehouse, Distribution Strategic Environment and Interdependence U.S. Agency for International Development

  7. Food for Peace Food for Peace IFBs and RFPs for Commodities and Transportation Services (FAR Policies – Commercial Services) Lowest Landed Cost – Commodity and Freight (Commodity Consolidations) U.S.- Flag Cargo Preference – 50 or 75 or 100 percent Commodity Vendors – FAS Vessel (Shipping Delivery Points) PIOs and PVOs – Port to Port or Through Bills of Lading (Destinations) Carriers – Private Sector Contracts and Direct Government Contracts (Fixed Price) Local Trucking – PIO and PVO Arranged, or under Through Bills of Lading Warehouse and Distribution Systems **Transportation Terms / Possession Transfers / Title Transfers / Tracking

  8. Foreign Disaster Assistance IFBs and RFPs for Commodities and Transportation Services (FAR “Commercial Services”) Federal Acquisition Regulations and Urgent Requirements (“Commercial Services”) The FAR and USAID Market Surveys (Responsibility Determinations by the CO) Commodity (Price) / Transport Services (Best Value) (Full Aircraft Loads) Cargo Preferences: U.S.-Flag Vessels and Fly America Act Commodity Vendors – Typically F.o.b. Origin ( Accurate Shipping Delivery Points & commodity dimensions and weights ! ) USG Requirement – Airport to Airport / Door to Door (Accurate Destination Delivery Terms) Transportation Service Providers - Carriers – Direct Government Contracts (Fixed Price) Customs Clearance Decisions and Terms (FAR Delivery Terms vs. INCOTERMS) Warehouse and Distribution Systems, including inspection service contracts **Transportation Terms / Possession Transfers / Title Transfers / Tracking and Control Foreign Disaster Assistance

  9. Intermodal Charter Air Transport Service (747, A330, IL-76) Origin Point – Warehouse Door (Dubai) Destination Point – Warehouse Door (Pakistan) Charter Flight to Arrive Friday 0800 (local) in Pakistan Typical OFDA Timeline • Commodity • Pick-up at • 0800 Hours on • Thursday • Proposals • Received at • 1100 Hours on • Wednesday • Contract • Award at • 1300 Hours on • Wednesday • Transport • RFP Issued at • 1600 Hours on • Tuesday

  10. Transportation Terms

  11. What Does This Mean for Me? Transportation within your Strategic Parameters: Legislation, regulations, policies, distances, modes of transport – Can’t do much about these in the short term – Closing Skills Gap & Strategic Sourcing Federal Cross Agency Priority Goals Government Transport Warrant Officers - Apply the procurement regulations and recognize the possibilities Consider your supply chain and analyze your objectives and the potential improvements over the short and medium term – Be aware of industry trends Train individuals in the details of SCM – transport law, regulations, procurement, economic order quantities, JIT, shelf life and turn-over, the transport industry, modes, customs clearance, contracting for inland transport, quality and quantity controls, inspections, title transfers, insurance, distribution systems, warehouse operations, inventory management, SCM problem solving Your people are your most important resources – Training is essential

  12. Contact Information John Abood Team Leader / Contracting Officer Phone: 202-567-4641 Email: JAbood@usaid.gov

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