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Facilitating and Realizing the Benefit of Tracking Your Alumni

( Beyond Initial Placement). Facilitating and Realizing the Benefit of Tracking Your Alumni. Maia Bergman Shelly Conner, Ph.D. Merle Feldbaum John Gonzalez, Ph.D. Rackham Institutional Research November 8, 2013. Why is Tracking your Alumni Important?.

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Facilitating and Realizing the Benefit of Tracking Your Alumni

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  1. (Beyond Initial Placement) Facilitating and Realizing the Benefit of Tracking Your Alumni Maia BergmanShelly Conner, Ph.D.Merle FeldbaumJohn Gonzalez, Ph.D. Rackham Institutional Research November 8, 2013

  2. Why is Tracking your Alumni Important? • Are you meeting the goals of your program? • Curriculum, Future directions, Skills • How do you market your program? • Attract future students, Options • What value can your alumni add? • Resources for your program

  3. Rackham Graduate School • University of Michigan (U-M) has 19 Schools & Colleges • Rackham programs in 18 Schools & Colleges • 108 Ph.D. programs » 5,200students » 800 graduates • 87 Master’s programs » 3,000students » 2,100 graduates • Home to half of graduate or professional students * U-M is decentralized* Rackham is not the major funding source for graduate fellowships, research or teaching appointments

  4. Process Logistics • Limited to Ph.D. graduates • Started in 1999 with 1 year of graduates • Gradually moved to collecting 5 years • Mandated to moved to 10 years in one year

  5. Process Logistics • Create the list of graduates • Central warehouse and Rackham database • Access table • Limited Student Data, PhD. Chair, Employment • Create and share program-specific files in excel • Leverage existing relationships between Ph.D. programs and their alumni

  6. Facilitate the Collection Process • Graduate School produces a template file listing the recent Ph.D. graduates (see handout): • Student’s name • Degree Conferral Date • Dissertation Chair or Co-Chairs • Program’s reported job from last year • Consistent format for data re-integration in Access

  7. Facilitate the Collection Process • Consistent timing for data request • Send strategies and tips for completing template: • Clear Instructions and Definitions • Subset to Faculty • Designate Someone to be Responsible • Web searches and Social Media • Direct contact with Alumni

  8. Facilitate the Collection Process • Create incentives by using the data: • Graduate Deans discuss it with Department Leadership • Ph.D. Program Statistics public website • Clear expectation for annual participation • Hold programs accountable

  9. UM Ph.D. Placement Outcomes (2013): Select points in Time after Completing

  10. Benefit of Tracking Your Alumni Beyond Initial Placement • Reporting to funding agencies • Independent validation of achieving the program's goals  Important student outcome • Curriculum • Skills training

  11. Benefit of Tracking Your Alumni Beyond Initial Placement • Marketing for your program • Recruit future students • Diverse options for your graduates • Showcase alumni in newsletter

  12. Benefit of Tracking Your Alumni Beyond Initial Placement • Alumni can be resources for your program • Recruiters and Ambassadors • Field experts (portfolio review) • Mentors (students, internships) • Program advisory board (future directions) • Fundraising • Create and maintain an eCommunity

  13. Thank You !!rackhamir@umich.eduMaiaShellyMerleJohn

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