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Understanding the Veterinary Resources Billing Process

Understanding the Veterinary Resources Billing Process. E. Douglas Allen Deputy Director Veterinary Resources and Comparative Medicine. Animal Resource Management Software. Granite Topaz Technologies, Inc. (www.topazti.com). Signed FAS Charge Authorization

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Understanding the Veterinary Resources Billing Process

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  1. Understanding the Veterinary Resources Billing Process E. Douglas Allen Deputy Director Veterinary Resources and Comparative Medicine

  2. Animal Resource ManagementSoftware Granite Topaz Technologies, Inc. (www.topazti.com)

  3. Signed FAS Charge Authorization Approved and Active Animal Care and Use Protocol (ACUO/IACUC) Both PI and Administrator sign Accounting information maintained in Granite Database Approved IACUC listing and Active Account numbers maintained Veterinary Resources Requirements

  4. Cost Calculations Careday = one entity (cage or animal) for one day e.g. – 1 mouse cage present for 30 days = 30 caredays e.g. – 3 monkeys present for 30 days = 90 caredays Per Diem Calculation 30 caredays x $0.70 (rate for mice) = $21.00 Veterinary Medical Fee Calculation 30 caredays x $0.06 (rate for mice) = $ 1.80 Total Cost = $22.80 for one cage for 30 days Animal Requisition Costs = 10% of invoiced amount or $22.67/primate

  5. March April 25 15 March FAS Period April FAS Period Feb 25-Mar 25 CPC Period CPC Reallocation Period April 15th March Animal Census Activity March Data Entry, Animal receiving, Error checking, Reconciling, Closing month FAS upload and posting of charges Comparative Timeline

  6. Future Enhancements • Animal Requisition email notification • Reduce number of FAS charge line items from 4 to 2 • Revise Staff Account Bills to group similar charges and simplify FAS reconciling for Departmental Administrators/Managers • New eUMB Accounting System Integration • 100% compatible with Granite System • Account number changes will be truncated in Granite but unique enough to identify account • Charges upload through FTP – timely delivery of charges

  7. Veterinary Resources Contacts and Roles (Common Fax – 6-8538) • Doug Allen – Deputy Director • 6-3547 (office) • 410-748-3041 (pager) • 443-677-9030 (cell) • EDAllen@vetmed.umaryland.edu • Denise Bitzer – Accounting • 6-7612 (phone) • DBitzer@vetmed.umaryland.edu • Nicole Paulinski – Accounting • 6-1425 (phone) • NPaulinski@vetmed.umaryland.edu • Morris Shannon – Animal Procurement • 6-8291 (phone) • Mshannon@vetmed.umaryland.edu

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