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Release 3 Preview and Demo Day Review: How Do You Buy?

Learn about developing an acquisition strategy and acquiring digital services in Release 3. Understand key concepts, performance objectives, and evaluation criteria. Explore the process of writing a requirements document and source selection tips. Present your findings in Demo Day!

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Release 3 Preview and Demo Day Review: How Do You Buy?

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  1. Release 2 Classroom Session – Day 5 October 21, 2016

  2. Day 5 Agenda Day 5 – Preview of Release 3 and Demo Day

  3. Review of Release 3: How Do You Buy? Key Concepts Making the Buy Iteration 3.A: Developing an Acquisition Strategy • Development of a strategy that buys the result, not compliance • Integrate innovative techniques to completing market research and developing your strategy Iteration 3.B: Acquiring Digital Services • Develop your SOW/PWS/SOO • Complete your solicitation package • Ensure your evaluation criteria is complete • Characterized by: • Developing an Acquisition Strategy • Completing Market Research and writing your report • Develop your SOW/PWS/SOO

  4. Iteration 3.A: Developing an Acquisition Strategy Performance Objectives • Develop an acquisition strategy based up on your market research, product vision, and customer needs • Be an effective change agent and collaborate with the customer and key stakeholders on development of the acquisition strategy • Develop criteria on cost and pricing, terms and conditions, security concerns (cyber), and data rights. • Devise evaluation methods and criteria to evaluate vendor maturity and ability to deliver a product that solves a given need and given the definition of success.

  5. Iteration 3.A: Developing an Acquisition Strategy • Start with a strategy that leverages flexibilities in the TechFAR, Digital Services Guidebook, and other policy requirements • Will your path forward be a Challenge, MVP, RFI? • Do you need to accomplish more market research? How about a blog! • Making key decisions on the solicitation to help speed up SOW/PWS/SOO development: • Contract type • Pricing considerations • Effective use of competition • Technical constraints • Iteration 3.A schedule: October 24 through November 4

  6. Iteration 3.B: Acquiring Digital Services Performance Objectives • Differentiate between buying compliance and buying outcomes. • Identify the role that security plays in digital service contracts. • Develop your acquisition package for procuring digital services, including proposal and source selection methods. • Define evaluation criteria, given evaluation strategy discussed in your acquisition strategy. • Share examples of acquisition innovation.

  7. Iteration 3.B: Acquiring Digital Services • Here is where the magic happens! Time to write your Requirements Document; i.e. the SOW, PWS, or SOO • You will learn about the typical elements in a SOW/PWS/SOO and when each is most appropriate for your procurement • We are buying outcomes, not compliance! • Source selection tips and strategies, to include clear evaluation criteria in your SOW/PWS/SOO Iteration 3.B schedule: November 7-18

  8. Lean Acquisition Planning Canvas Acquisition Background and Objectives

  9. Live Digital Assignment – Prep Time

  10. LUNCH!

  11. Live Digital Assignment Presentation Time

  12. Your Presentation Instructions Please get into your team and get your presentation materials ready.

  13. Welcome to Demo Day! Each group presents (about 10 minutes) Cohort responds and offers insight Share your feedback with the LDA group

  14. Group Order • Team 1: WebExers (Coach: Brent) • Team 2: Pied Piper (Coach: Shannon) • Team 3: Stone Ponies (Coach: Shannon) • Team 4: Team US (Coach: Clair/Traci) • Team 5: Scrum n' Roses (Coach: Clair/Traci) • Team 6: Fragile Development (Coach: Brent)

  15. So What Did You Think? After hearing the product vision: • Do you think it captures the goal for the end user? • Will it lead to the desired acquisition strategy? • Is it concise enough? • Will it serve as an accurate filter for change requests, design adjustments, etc; i.e. will it keep you on track to achieving the vision?

  16. Presentation Time!

  17. Wrap Up & Classroom Session Feedback

  18. Classroom Session Review – Day 1 • Live Digital Assignment working session

  19. Classroom Session Review – Day 2 • Teambuilding Activity • Brief Review of Release 1 • The Importance of Understanding Stakeholder Challenges • The Importance of Understanding Stakeholder Challenges (Part II) • Live Digital Assignment Group Work

  20. Classroom Session Review – Day 3 • MAP Case Study Activity Review • Beyond the RFI • Beyond the RFI in Action Exercise • Case Study Recap • USDS Guest Speakers

  21. Classroom Session Review – Day 4 • Salesforce Market Research Study review • Influencing Conversations Roleplay • Transitioning from Market Research to Discussion of Acquisition Strategy: VA Guest Panel

  22. Classroom Session Review – Day 5 • Release 3 Introduction to the Acquisition Strategy • Lean Canvas introduction • LDA Report Out and Reflection

  23. Liked, Learned, Lacked, Longed for Feedback on Orientation • Liked – things you really liked • Learned – things you have learned • Lacked – things you have seen the team doing, but consider that could be done better. • Longed for – something you desired or wished for

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