1 / 33

Keys to Successful Program Planning

Keys to Successful Program Planning. SHPE Foundation NILA 2014. Academic Year Timeline & Planning. Where to Start?. Calendar Review University/ college/ company projects for important dates (i.e. midterms, finals, winter/spring break, last day of school, audits, etc.)

binta
Télécharger la présentation

Keys to Successful Program Planning

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Keys to Successful Program Planning SHPE Foundation NILA 2014

  2. Academic Year Timeline & Planning

  3. Where to Start? Calendar Review • University/ college/ company projects for important dates (i.e. midterms, finals, winter/spring break, last day of school, audits, etc.) • Funding sources’ application period and expected implementation dates • School district calendar (i.e. start of classes, winter/spring break, testing period, etc.)

  4. Planning Process

  5. Planning Process Have we done this before? • What was successful? • What needs improvement? Why? • Why are we doing this? (Purpose) • Why is this important to us? What? • What do we want to accomplish? • What would participants gain? • What would success look like?

  6. Planning Process Who? • Who are the decision makers? (SHPE members, school district, university) • Who is the target audience? (School, community, town) • Who can we partner with? (Corporations, other chapters, organizations) When? • When would the event/project have the most impact (Time, date)

  7. Planning Process Where? • What would be the best location for the event? • Is it accessible? Can people walk or do they need transportation? How? • How are we going to pay for this? (Budget, proposal submission, fundraising) • How are we using the funding ? (Funding restrictions)

  8. Lets Plan!

  9. Creating a Task List and Timeline

  10. Sample Task List

  11. Create a Task Timeline

  12. Sample Task Timeline

  13. Building Your Team Remember - you are helping people with different skills sets and styles work together to reach the same goal.

  14. Building your Team

  15. Who Does What?

  16. Building a Budget • Start with strong task list • Review allowable/unallowable expenses • Make a list of possible expenses: • Request quotes from vendors

  17. Sample Budget

  18. Implementation Confirm • Speakers & Special Guests • Additional volunteers • Marketing materials • Recruitment of attendees • Venue/Facility • School participation • Purchase of materials/supplies Walk-through • Venue/Facility • Agenda with volunteer and speakers Communicate • Roles and responsibilities • Recognize work of team members and volunteers Train • Team members and volunteers • Keep Track • Who is responsible for each task • Points of contacts • Schedule and timelines • Expenses (receipts) • Agenda

  19. Tips • Make sure everyone knows how to contact the team lead • Develop a list of frequently asked questions • Create a schedule for the event day (including floor plan and other important information) • Make a list of things that can go wrong, and have plan to fix them

  20. Sample Schedule

  21. Evaluation

  22. Remember • Send thank you notes or call: • Participating schools • Team members • Volunteers • Funders and Sponsors • Send reports with supporting documentation • Compile lessons learned for your future events

  23. Foundation Training & Support

  24. Support Provided to SHPE Chapters • Hands-on STEM curriculum (SHPE Jr. Chapter and Noche de Ciencias) • Webinar trainings to implement curriculum (SHPE Jr. Chapter and Noche de Ciencias) • Logistical support for events (Checklists(s), set-up, volunteer roles) • Chapter Recognition • Reporting to funders • Establishing collaborations with similar organizations

  25. Support Provided to SHPE Chapters • Sample communications (Stakeholders and media) • Standardized programs and implementation (clear roles and responsibilities, suggested agendas and calendar of events) • Funding opportunities • Forms and evaluation templates

  26. Community & School Partnership Building

  27. Partnerships: The Start of a Beautiful Friendship Who should you partner with? • Who is working to solve the same problem? • Who is affected by the issue? • Have you worked together before? • How are they addressing the issue? • Are they open to partnerships?

  28. Partnerships • Outline your partnership's vision and mission • State the objectives or goals • Identify current and needed resources and relationships to accomplish goals • Identify potential barriers and how you would overcome them

  29. Partnerships • Describe responsibilities for all partners • Identify main point of contact for each organization and your own • Describe how the group will maintain momentum and foster renewal.

  30. Tips How do I invite partners to collaborate? • Do you know someone in the organization? Can someone introduce you to someone in the organization? • Send a letter/email explaining the program and how it would benefit them • Follow up and answer questions that the organization might have

  31. Tips Remember people want to know… • How much will it cost them? • What will they gain by participating? • Who has to be involved? • Is this a one time deal or the beginning of an ongoing partnership? Reach out to organizations that already work in the school (science clubs, diversity clubs, PTA)

  32. Questions?

More Related