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Training for Tomorrow Administrative Webinar

Training for Tomorrow Administrative Webinar. April 6, 2010. CDBG Administrative Requirements . Financial Management Procurement Contract Management Employment of Unauthorized Aliens Closeout. CDBG Administrative Manual. Can be found online Go to www.missouridevelopment.org

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Training for Tomorrow Administrative Webinar

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  1. Training for TomorrowAdministrative Webinar April 6, 2010

  2. CDBG Administrative Requirements • Financial Management • Procurement • Contract Management • Employment of Unauthorized Aliens • Closeout

  3. CDBG Administrative Manual • Can be found online • Go to www.missouridevelopment.org • Click on BCS Programs, then • Click on Community Development Block Grant, then • Click on CDBG Administrative Manual

  4. Financial Management • Drawdown of funds • We can only disburse funds to grantee (local government) • Grantee (county) must designate a non-interest bearing account for CDBG electronic deposit • Grantee must submit three forms (SFM01 – Authorized Signature form, SFM02 – Designation of Depository, and Electronic Funds Transfer form).

  5. Financial Management • Grantee will submit Request for Funds Form (RFF) to draw funds • Once received and approved in our office – • Takes 2 days to get funds from US Treasury • Takes another couple of days to pay • Payment will go to grantee, who will then pay the college

  6. Financial Management • College may pay bill and then be reimbursed, or • May pay bill when funds received from CDBG • This is entirely up to you!

  7. Financial Management • Recordkeeping • Keep file of RFFs plus invoices • If paying costs of existing staff, keep record of hours spent on T4T (timesheets, etc.) • Ledger of all CDBG expenditures

  8. Procurement • Paying your own staff for work – no procurement required • Anything contracted or purchased from “outside” must be procured in accordance with CDBG • Refer to “Procurement Requirements” memo on T4T section of BCS website

  9. Contract Management • Execute a contract for all procured professional services • Be aware of required CDBG language in contracts (found in contract management chapter of manual)

  10. Employment of Unauthorized Aliens • Per RSMo 285.530: • All recipients of CDBG must participate in E-verify. • All contracts must have language related to the hiring of unauthorized aliens.

  11. Closeout Believe it or not……….CDBG projects DO end! • We’ll need a closeout report at the end of the project • All CDBG funds expended • Planning/capacity building activities completed

  12. Contacts • Andy Papen • andy.papen@ded.mo.gov • Jayme Abbott • jayme.abbott@ded.mo.gov • Julie Peterson (financial management) • julie.peterson@ded.mo.gov 573-751-3600

  13. Site visits • We will be setting up brief (introductory) site visits soon. • There will be at least one full monitoring visit during the life of the project.

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