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Principals’ Meeting January 8, 2008

Business Division. Principals’ Meeting January 8, 2008. Use of Funds Update. Local School Accounting Department. Fund and Fund Uses. Two Major Categories of Local School Funds Public Non-Public. Public Funds. Student Class Fees (Science Lab, Business Ed, FACS, etc.)

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Principals’ Meeting January 8, 2008

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  1. Business Division Principals’ MeetingJanuary 8, 2008

  2. Use of Funds Update Local School Accounting Department

  3. Fund and Fund Uses Two Major Categories of Local School Funds • Public • Non-Public

  4. Public Funds • Student Class Fees (Science Lab, Business Ed, FACS, etc.) • Athletic and Other School Event Revenues • Fund-Raising Events Designated for School Operations • Partners in Education Donations • Legislative Grants • All Vending Machine Monies • Gate Receipts, Concessions, and Parking

  5. Non-Public Funds • Organized Student Groups’ Funds (French Club, Junior Civitan Club, National Honor Society, SECME, etc.) • Booster Clubs’ Funds (Football Booster, Band Booster, etc.) • PTA/PTO Funds

  6. Allowable ExpendituresPublic Funds Public Funds May be Used for: • Pictures for School Office • Flowers for School Office • Transportation to Events Related to a School Sponsored Activity (Track Meets, Field Trips, Scholar Bowls, etc.)

  7. Allowable ExpendituresPublic Funds (Continued) • Promoting Educational Excellence by Students, Faculty, Staff, and the Public (Honor Roll, Counselor of the Year, etc.) • Recognizing Students with Trophies, Plaques, Academic Banquets, and other Honors • Plaques and Other Awards for Significant Academic Achievement or Significant Contribution to the School (Blue Ribbon Awards, Teacher of the Year, etc.)

  8. Unallowable ExpendituresPublic Funds Public Funds May Not be Used for: • Gift Items for Staff • Flowers for Staff and/or Families • T-Shirts and Other Apparel for Staff (Including Athletic Staff) • Staff Holiday Parties / Christmas Gifts • Christmas Cards, Calendars, CD’s, Ornaments, etc.

  9. Unallowable ExpendituresPublic Funds (Continues) • Coffee and Cups for Employees • Donations to Various Organizations • Scholarships for Students • Dues to Private Clubs (Rotary, Kiwanis, etc.) • Food Items or Supplies for Adults • Gifts of Flowers, Cards, Food, or Other Items • Expenses for Employee Spouses (Travel, Game Meals, etc.)

  10. Allowable Food Purchases Public Funds and Non-Public Funds May be Used for: • Pre-Game Meals for Athletic Participants and Coaches Out of Athletic Receipts (Principals and Parents Not Included) • Refreshments Served at Classroom Parties for Students • Field Trips • Proms and Dances • Senior Meals

  11. Unallowable Food Purchases Public Funds May Not be Used for: • Staff Meetings • After-School Meetings • Food Items for Teachers (Birthday Cakes, Doughnuts, etc.) • Meals for Spouses • Candy • Alcoholic Beverages

  12. Legislative Grants Legislative Grant Money: • Public Funds • Must be Used for Educational Purposes to Support Instruction (Library Books, Classroom Materials, etc.) • Competitive Bid Law Applies • Maintain Records of Expenditures at Local Schools • Can Not Purchase Gift Cards (Cash Equivalents)

  13. Other Restrictions • Schools Can Not Borrow Money from or Loan Money to Anyone Including the PTA/PTO • Schools Can Not Purchase School Uniforms for Students (Per Attorney General Opinion 97-259)

  14. Additional Information Contacts Dinish P. Simpson, CFO dsimpson@mcpss.com or 221-4435 Lori Zirlott, Comptroller lzirlott@mcpss.com or 221-4490 Michael Hudson, Internal Auditor mhudson1@mcpss.com or 221-4426 Local School Accounting Web Page mcpss.com

  15. Additional Information Contacts(Continued) Martha Peek, Interim Deputy Superintendent mpeek@mcpss.com or 221-4159 Dr. Lynda Carroll, Assistant Superintendent lcarroll@mcpss.com or 221-4159 Karen Mohr, Assistant Superintendent kmorh@mcpss.com or 221-4159 Phaedra Fox, Assistant Superintendent pfox@mcpss.com or 221-4159 Fred Marshall, Assistant Superintendent fmarshal@mcpss.com or 221-4159

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