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Review of Proposed Board Policy Changes

Review of Proposed Board Policy Changes. Superintendent’s Report – September 9, 2019. Section II – Community Relations.

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Review of Proposed Board Policy Changes

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  1. Review of Proposed Board Policy Changes Superintendent’s Report – September 9, 2019

  2. Section II – Community Relations • District-Wide Parental Involvement (Title I, Part A Programs) (2.11-3.0): The references in this policy to the “Elementary and Secondary Education Act of 1965”(ESEA) are replaced with “Every Student Succeeds Act” (ESSA) based on the prior reauthorization of the ESEA. • District-Wide Parental Involvement (Parents’ Bill of Rights) (2.11-4.0): SB 575 facilitates obtaining written consent for certain types of medical assessment and treatment of a minor student, including telemedicine. HB 2339 requires prior written authorization from the parent/guardian before a student is vaccinated at school or on school grounds, or receives a vaccine as part of a mobile vaccination effort. The authorization must specifically cover the vaccine or group of vaccines to be administered in a single visit. We do not vaccinate at school, but HB 2339 requires the policy. District Changes: Replacing course entitled sex education to Human Growth and Development.

  3. Section II – Community Relations • Interference with the Peaceful Conduct of School District Activities and Protection from Workplace Harassment and Violence (2.21): This policy has been revised to include a new option pursuant to SB 715 (new law titled Protection from Workplace Harassment and Violence Act) regarding an employer’s opportunity to seek injunctive action to address workplace harassment and violence. This policy outlines the appeal process.

  4. Section III – Administration • Federal Programs (NEW POLICY): The District participates in a variety of federal programs and receives funding (“Awards”) through those programs. All district representatives will comply with all regulatory and laws applicable to the individual programs. This policy outlines procedures for the use of these “Awards” and requires the District title of the person responsible for the financial management procedures. • Selection of a Construction Manager (NEW POLICY): HB 2666 establishes a process of selection of construction managers and amends certain provision of the Public Competitive Bidding Act regarding construction managers. The policy outlines the required elements the District’s selection procedure must meet, such as licensing, qualifications, technical abilities, and previous experience relevant to the contemplated project.

  5. Section III – Administration (continued) • Safe School Committee and Healthy and Fit Advisory Committees (3.25): SB 382 added to the Committee’s responsibilities studying and recommending to the principal the professional development needs of faculty and staff on recognizing and reporting suspected human trafficking. • Dyslexia Awareness Program (NEW POLICY): This policy is a new policy in response to HB 1228 which specifies a district must offer annual dyslexia awareness training to certified teachers and administrators. • Smoking, Vaping and the Use of Tobacco Products (3.3): This policy addresses tobacco on campus, marijuana on campus, and definitions of tobacco products and smoking. Procedures for the enforcement of the policy are spelled out for students, staff and citizens. Policy includes patrons, vendors, contractors – 24/7. The District will not accept gifts, donations, or materials or participate in activities sponsored by tobacco companies. District will provide tobacco cessation information and benefits to insurance coverage.

  6. Section III – Administration (continued) • Medical Marijuana, Hemp & Cannabidiol (CBD) (NEW POLICY): Policy has been developed in response to the legalization of medical marijuana in Oklahoma. This policy specifies the circumstances under which medical marijuana may be possessed and administered on school property. Use of Security Cameras (NEW POLICY): Policy includes a Policy Statement and Policy Purpose. Security cameras may be installed to assist in protecting the safety and property of the District and to record images for future identification of individuals involved in criminal activities or other incidents. • Service Animals (3.2-5.0): HB 1309 provides that a district may adopt a policy prohibiting all but service animals from being brought onto district policy. Optional language specifies that the district willnot allow emotional support animals or therapy animals as defined in the bill. The district is required to post signs at its facilities stating which animals are prohibited and also stating which animals are prohibited. Policy revisions differentiate between visitors to district properties and students and employees.

  7. Section III – Administration (continued) • Personal Wireless Devices and Electronic Accounts (3.22-2.0): HB 1044 permits a school bus driver operating a commercial motor vehicle on a street or highway to use a hand-held mobile telephone while driving in order to communicate, as necessary, going to and from central dispatch. Verbiage for Student Use: Two Statements: 1.) For students at the High School 2.) For students at Elementary and Middle Schools • Social Media and Social Networking (3.22-4.0): Previously titled “Social Media”, this policy has been updated to include social networking in the definitions and prohibits abusive or offensive on-line behavior of employees at work or when engaged in work-related activities. District employees are discouraged from sharing content or comments containing obscene sexual content or links to obscene sexual content, abusive and bullying language or tone, encouraging illegal activity, and disclosure of information that is confidential by law, regulation or internal policy.

  8. Section IV – Instruction • Reading Sufficiency Act Testing and Procedures (4.2-7.0): SB 601 has deleted the requirement that a majority of the day in grades K-3 be focused on reading and math skills and replaced it with a “well-rounded education that is focused on building deep foundations in reading and mathematics.” The Act also states that the minimum criteria for grade-level performance for 3rd graders is that they are able to read and comprehend at grade-level. • Student Promotion and Retention and Student Pass/Fail of a Course (4.3): Components of this policy have been revised in accordance with SB 601. Changes in retention regarding specifically to Good Cause Exemptions for RSA.

  9. Section V– Business Management • Electronic Records, Contracting and Signatures (NEW POLICY):This policy establishes the protocols for authorizing and using electronic signatures. • Employee Travel Expense Reimbursement (5.2-4.0): Out-of-state travel, beyond bordering states, will be submitted to Board members at Board Committee Meetings prior to the travel date(s); Documents must be submitted to appropriate Business Office Designee; Supervisor’s approval on accurate claim is required before reimbursement. • Reimbursement for Cocurricular Activity Expenses (5.2-5.0): The District will issue payment for reimbursement authorized as soon as practicable following the approval accurate, complete documentation, along with attachments, approved by site administrator has been submitted to District Business Office. • Guidelines for the Sanctioning of Student Achievement Programs and Parent-Teacher Associations and Organizations (5.3-3.0): All Booster Clubs and Parent Teacher Associations must have a 501(c)(3) status to become sanctioned by the Board of Education; otherwise, those groups not having 501(c)(3) status must be maintained with the district’s activity accounts. Submission to Supt./or District Designee. • Allocation of Funds to Sites (5.8-5.0): All requisitions shall be made by the Friday preceding Spring Break. • Activity Funds (5.3-2.0): Requests for fund-raising activities must be submitted on the appropriate form prior to the fund raiser starting.

  10. Section VI – Personnel • Substitute Teachers (NEW POLICY): HB1050 changed the number of days for which a school district may employ a substitute teacher who does not hold a current or lapsed teaching certificate a bachelor’s degree from 90 days to 135 days, or who holds a lapsed teaching certificate or possesses a bachelor’s degree from 100 days to 145 days.

  11. Section VI – Personnel (Continued: All Are Our Changes) • Excess Sick Leave-Pay Dock (6.4-11.0): Wording has been updated to reference Executive Director of Human Resources/TLE in lieu of Assistant Superintendent of Human Resources. • Teacher Certification Stipend (6.4-12.0): This policy was approved last year to award a one-time stipend to support employees who obtain a Bachelor’s Degree in education and become an Oklahoma certified teacher while employed by the District and hired by the District as a full-time teacher. The policy also states, “Employees who receive emergency certification are ineligible for this stipend even if they later receive a different form of certification.” Wording has been added to clarify that employees who receive emergency certification are ineligible for this stipend within the same school year. • Emergency Leave (6.5-5.0) (Administrators & Support Personnel): After emergency leave has been exhausted, an employee who is absent because of unforeseen and uncontrollable circumstances shall receive his or her full contract salary less the amount actually paid the substitute. Language that indicated if a substitute is hired has been stricken. (Emergency leave for certified personnel is addressed in the Negotiated Agreement.) • Bereavement Leave (6.5-10.0) (Administrators & Support Personnel): Language has been added to state that requests for bereavement leave beyond three (3) days have to be made in writing and approved by the Executive Director of Human Resources/TLE. (Bereavement leave for certified personnel is addressed in the Negotiated Agreement.)

  12. Section VII – Students • Measles (NEW POLICY): This policy addresses public health concerns related to measles outbreaks. The policy includes: symptoms, exceptions, educational services, and reporting. • Testing Students with Regard to the Use of Alcohol and Illegal Chemical Substances (NEW POLICY): The intent of this policy is that all students have notice and knowledge of the ramifications concerning alcohol and illegal chemical substance use, possession, purchase, sale or distribution when the student is on school property, at a school-sponsored event, in school vehicles, or going to or from a school-sponsored event. Policy defines reasonable suspicion includes observable phenomena and a report of drug or alcohol use while on school property. This policy will apply to all students, and violations of the policy will subject the student to disciplinary action.

  13. Section VII – Students • Extracurricular Activities Student Alcohol and Drug Testing (7.29-1.0): Previously referred to as “Activity Student Drug Testing”, this policy has been revised as to testing consent and re-tests. • Student Transfers (7.5-4.0): The previous policy, entitled “Open Transfer” has been rescinded and is now titled “Student Transfers.” Added to the transfer form list of reasons for cancellation of the transfer is “the best interest of the district.” Open Transfer Rollovers-once approved are valid for student’s duration of enrollment so long as the student remains a resident of the initial sending district. Emergency Transfers are only valid for the school year approved.

  14. Section VII – Students • Abuse, Neglect, Exploitation and Trafficking (7.7-1.0): Wording has been changed to clarify if any district employee having reasonable cause to believe that any student under the age of eighteen (18) years is a victim of abuse, neglect or exploitation shall immediately report the matter to the appropriate authorities. Additional wording states local law enforcement shall keep confidential and redact any information identifying the report district employee unless otherwise ordered by the court.

  15. Section VII – Students • Student Behavior (7.16-1.0):The list of behaviors at school, while on school vehicles or going to or from or attending school events that will result in disciplinary action has been updated to include: Possession of synthetic urine, a warmer or any other item with the intent to use that item to tamper with a drug or alcohol test; distribution or claimed distribution of supplements and prescription medicine; school bus or transportation misconduct; use, possession, claimed possession, distribution or selling marijuana or marijuana related products; vapor products (which are defined in the policy), and use of the school’s resources(i.e., computers, email, internet and similar resources) in a manner prohibited by policies. • Directory Information Notice (7.20-1.2): The reference in this notice to the “Elementary and Secondary Education Act of 1965” is replaced with “Every Student Succeeds Act” (ESSA) based on the prior reauthorization of the ESEA.

  16. Section VII – Students • Administration of Medication to Minor Students (7.23-5.0): Previously entitled “Administration of Medication in School”, this policy has been revised in accordance to SB 48 and SB 85. SB 48 has added replacement pancreatic enzymes, used for the treatment of cystic fibrosis, to the types of medications a student may self-administer in school. SB 85 allowsschool personnel (school nurses) to administer an opiate antagonist to a student or other individual exhibiting signs of an overdose. • Foreign Exchange Student Enrollment:References to Ponca City Mid-High are changed to Ponca City East Middle School.

  17. Wellness Policy: • Updates in verbiage providing more flexibility: Bret

  18. Questions?

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