1 / 30

DATA IN…DATA OUT…

DATA IN…DATA OUT…. Vanessa Peoples Office of the Vice Provost for Research & Graduate Studies Amy Connell General Accounting. OBJECTIVES. Review Data Structure Reporting Tools Web Statement EZQ GMQ Where’s My Cash?. DATA STRUCTURE. Speedtype Usually mirrors purpose

brad
Télécharger la présentation

DATA IN…DATA OUT…

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. DATA IN…DATA OUT… Vanessa Peoples Office of the Vice Provost for Research & Graduate Studies Amy Connell General Accounting Office of the Vice Provost for Research & Graduate Studies

  2. OBJECTIVES • Review Data Structure • Reporting Tools • Web Statement • EZQ • GMQ • Where’s My Cash?

  3. DATA STRUCTURE • Speedtype • Usually mirrors purpose • Auto populates chartfields Fund – identifies the type of UD funding to which a certain purpose belongs; implies a set of budgetary and accounting rules that pertain to those purposes(eg. OPBAL: Operating Balance; OPBAS: Operating Basic Budget) Department - identifies the administrative budget unit responsible for the purpose

  4. DATA STRUCTURE Program - identifies the origination of revenue or the destination of expenses (eg. INST1: Instruction) Project ID - identifies contract and grant activities and facilities projects (eg. ARTC37211199000) Purpose - identifies a discrete block of money used to make expenditures, collect revenue, or track assets and liabilities (eg. PLSC42XXXX) Source - tags and tracks contract and grant agency information, and capital projects (eg. 33041101: Office of Education)

  5. REPORTING FLOWCHART Grant transactions happen.... General Ledger tables updated in FIPRD Grants Management tables updated in FIPRD FIPRD tables copied to FIRPT Query tables/views overnight • Grants Management data found in: • UOD_PROJ_RES_VW UOD_PRJ_VW UOD_PRP_ATRB_VW UOD_PRP_BUD_VWUOD_AWD_ATRB_VW UOD_PROJ_FUND_VW • GMQs • General Ledger data found in: • UOD_BALANCES • UOD_TRANS_DTL • EZQs

  6. EZQ’s • Row level security by purpose • Provides purpose fund balances and transaction details • Purpose is “king” • 2 main tables • UOD_TRANS_DTL • UOD_BALANCES

  7. GMQ’s • Row level security by DeptID or purpose • Provides project balances, project transaction details, proposal and award data • Project is “king”

  8. GMQ’s • Created by combining most commonly used grants tables • 6 main tables • UOD_AWD_ATRB_VW • UOD_PRP_BUD_VW • UOD_PBUD_DTL_VW • UOD_PRJ_VW • UOD_PRJ_RES_VW • UOD_PROJ_FUND_VW

  9. WHY IS PROJECT IMPORTANT? • All grant transactions MUST have a project id • Grant billing is based on project id • Revenue recognition is based on project id • F&A is based on project Id

  10. WHY IS PROJECT IMPORTANT? • Non grant purpose with a grant project will be treated as cost share • Future of the journal voucher webform

  11. JV WEBFORM(Current)

  12. JV WEBFORM(Future)

  13. WEB STATEMENT(YTD)

  14. WEB STATEMENT(PTD)

  15. WEB STATEMENT(TRANS)

  16. WHICH QUERY SHOULD I USE? • Balances • EZQ_BAL_PROJ_QUERY • EZQ_BAL_PROJ_SUMMARY • EZQ_BAL_PROJ_TOTAL • GMQ_CLOSE_OUT_REPORT_BAL

  17. EZQ - BALANCES

  18. EZQ - BALANCES

  19. EZQ vs GMQ

  20. WHY ARE THERE DISCREPANCIES? • F&A • Updated in project resources nightly on every transaction • Updated in GL once at month end close • Purpose/project error

  21. WHICH QUERY SHOULD I USE? • Transactions • EZQ_TRANS_ALL • EZQ_TRANS_BUDGET_QUERY • EZQ_TRANS_NONBUDGETPURP • GMQ_TRANSACTIONS

  22. GMQ_TRANSACTIONS

  23. WHERE’S MY CASH? • Legacy system: grant revenue recognized when cash was received • PS: grant revenue is recognized when expenses are incurred

  24. REVENUE RECOGNITION

  25. WHERE’S MY CASH? • 3 GMQ queries provide the total cash for a project or contract • GMQ_CASH_THRU_2002 • Total Cash as of 7/1/02 • Prompt: purpose • GMQ_CASH_NOT_PS_BILLED • Cash rcvd outside of PS billing • Prompt: purpose • GMQ_CASH_PS_BILLED • Sum of PS billing activity • Prompt: Award number

  26. GMQ_CASH_THRU_2002

  27. GMQ_CASH_NOT_PS_BILL

  28. GMQ_CASH_PS_BILLED

  29. QUESTIONS???????

More Related