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WELCOME HIGH SCHOOL PROFICIENCY ASSESSMENT District Test Coordinator Training October 2011

WELCOME HIGH SCHOOL PROFICIENCY ASSESSMENT District Test Coordinator Training October 2011 September 13 – North September 14 – Central September 15 – South (Updated 08-12-11). PLEASE! Silence Cell Phones or Use Vibrate Mode & No Conversation During Training Session.

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WELCOME HIGH SCHOOL PROFICIENCY ASSESSMENT District Test Coordinator Training October 2011

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  1. WELCOME HIGH SCHOOL PROFICIENCY ASSESSMENT District Test Coordinator Training October 2011 September 13 –North September 14 –Central September 15 – South (Updated 08-12-11)

  2. PLEASE! • Silence Cell Phones or • Use Vibrate Mode • & • No Conversation • During Training Session

  3. October 2011 HSPA District Test Coordinator Training Handouts Table of ContentsSlides* Welcome 1-3 Things to Look For, Reminders, & What’s New 4-7 Contact Information 8-11 Important HSPA Dates 12-24 Who Must Take the October HSPA 25-26 Testing “Special” Students 27-36 HSPA Bar-Code Labels, Pre-ID Labels & Answer Folder Gridding 37-46 Mathematics Reference Sheet & Other HSPA Test Materials 47-55 Test Security & HSPA Security Forms 56-84 Special Handling Envelopes & Irregularity Reports 85-92 Returning HSPA Test Materials 93-101 Always/Always/Never - Tips & Reminders 102-104 Special Note: The numbers referenced above are slide numbers, not page numbers. More then one slide may appear on a page.

  4. THINGS TO LOOK FOR • March 2011 Writing Handbook CD – October, 2011 March 2012 Student Preparation Booklet November, 2011 March 2012Your GuideTo The HSPA – November, 2011 March 2012 Writing Handbook CD – October, 2012

  5. REMINDERS • FALL 2001 HSPA MATH & LAL SAMPLE TEST

  6. WHAT’S NEW • New Codes for Department of Children & Families • Old Codes: 45-7000 (plus three digit school code) • New Codes: 21-8501 (plus three digit school code) • New Names • Office of Assessments • Division of Standards, Assessment & Curriculum • New Computer Generated Delivery Shipment Labels

  7. WHAT’S NEW • Scorable Return Labels – For Used Answer Folders • Non-Scorable Return Labels – For Test Booklets • HSPA Interim Multi-Test Administration • All Sections Roster (October 2011) • HSPA Final Multi-Test Administration • All Sections Roster (March 2012)

  8. NJDOE Contact Information www.state.nj.us/education Test Coordinators HSPA Veronica Orsi 609-292-8739 NJBCT (Biology) Diane Kubinski 609-292-3226 NJASK 6-8 Vacant NJASK 3-5 Orlando Vadel 609-341-3456 APA Elizabeth Celentano 609-984-0107 AHSA Faye Ball 609-984-1970

  9. Office Fax (all assessments) • 609-984-6032 • NJDOE Measurement Specialists • Score Reports- Cycle I, Cycle II, State Summary • HSPA & NJCBT • Rob Akins609-984-1435 • NJASK 5-8 & APA • Jo-Lin Liang 609-633-6884 • NJASK 3-4 • Don White 609-777-2051

  10. MI Contact Information • Material Survey • Authorization Form • Materials Not Received • Test Material Return Form • Record Changes • Reports Not Received • HSPA / NJBCT Helpline • 800-572-1049 • HSPA / NJBCT Website www.measinc.com/nj

  11. Assessment Content Coordinators • Mathematics: HSPA & NJASK 3-5 • Timothy Giordano 609-633-8015 • Mathematics: NJASK 6-8 • Michael Luke 609- 984-9637 • Language Arts Literacy: HSPA & NJASK 3-5 • Roseanne Harris 609-292-8779 • Language Arts Literacy: NJASK 6-8 • Sharon Dama 609-633-6917 • Science & Biology • Stephen Goldman 609-777-2080

  12. FUTURE MEETINGS March 2012 HSPA & May 2012 NJBCT Coordinator Training Dates NORTH – January 18 (Wednesday) CENTRAL – January 19 (Thursday) SOUTH – January 20 (Friday)

  13. MARCH 2012 HSPA TEST DATES Tuesday – March 6 Math Wednesday – March 7 LAL Day 1 Thursday – March 8 LAL Day 2 Tuesday – March 13 Math Make-Up Wednesday – March 14 LAL Day 1 Make-Up Thursday – March 15 LAL Day 2 Make-Up

  14. OCTOBER HSPA TRAINING SCHEDULE September 13, 2011 District Test Coordinator Training (North) September 14, 2011District Test Coordinator Training (Central) September 15, 2011District Test Coordinator Training (South) Scheduled by District: School Test Coordinator Training Scheduled by District:MandatoryExaminer/Proctor Training

  15. Important HSPA Dates RECEIPT OF HSPA TEST MATERIALS September 20-23, 2011Testing Materials Received by Districts If you do not receive your materials by noon Monday, September 26, call MI at (800) 572-1049. Your shipment will be traced and additional materials sent, if necessary. September 28, 2011 – NOON Last Day to Order SupplementaryShipments of Test Materials from MI

  16. HSPA TIMING MATHEMATICS Tuesday – October 4, 2011 Mathematics 30 MULTIPLE CHOICE 6 OPEN ENDED 2 HOURS, 32 MINUTES ALL FORMS

  17. HSPA TIMING LAL DAY 1 Wednesday – October 5, 2011 Language Arts Literacy Section - Day 1 10 MULTIPLE CHOICE 2 OPEN ENDED 1 WRITING TASK 1 HOUR, 36 MINUTES ALL FORMS

  18. HSPA TIMING LAL DAY 2 Thursday – October 6, 2011 Language Arts Literacy Section - Day 2 10 MULTIPLE CHOICE 2 OPEN ENDED 1 WRITING TASK 2 HOURS, 1 MINUTE All FORMS

  19. HSPA MAKE-UP DATES- 2011 Tuesday – October 11Mathematics Make-Up Wednesday – October 12 LAL Day - 1 Make-Up Thursday – October 13LAL Day - 2 Make-Up

  20. INCLEMENT WEATHER & • EMERGENCY CLOSINGS • DELAYEDOPENING: test ONLY if entire section can be administered before lunch break. • FAX IRREGULARITY REPORTto Office ofAssessments and your County Office with the following information: • Reason for delay or cancellation, • Date & section of delayed or cancelled testing, • Revised testing schedule . • PROCEEDWITH REMAINING TESTING SCHEDULEas planned. • RESCHEDULECANCELLED TEST SECTIONto occur the FIRSTavailable non-testing day.

  21. RETURNING HSPA ANSWER FOLDERS October 7 , 2011 Return UsedAnswer Folders for students who completed testing during the regular week. CallFederal Express Air for pick-up to MI. CompleteOnline Test Material Return Form. October 14, 2011Return ALL remaining Used Answer Folders, Pink, Yellow & PurpleEnvelopes, & Exited Students Bar-Code Label Return Forms. CallFederal Express Air for pick-up to MI. CompleteOnline Test Material Return Form.

  22. PICK-UP HSPA TEST BOOKLETS October 17-21, 2011Test Booklets are picked-up automaticallyby NCD Package Express. Check ALL Test Booklets for stray Answer Folders. Do NOT use Federal Express to return Test Booklets. District will have to pay $$$$$$$. Do NOT miss NCD pick-up. If NCD must return, District will have to pay $$$$$$$. CompleteOnline Test Material Return Form. Mail District Return Form to MI. October 21, 2011 Used Answer Folders Received by MI AFTERthis Date mayNOTbe reported on time.

  23. HSPA REPORTS OCTOBER 2011 November 1– 30, 2011 ONLINE Student Information Record Change Roster activated Automatic RescoresALL Open-Ended Items Rescored for Students with a Scale Score BELOW one Raw Score Point From Passing December 16, 2011ONLINEAll Sections Rosters posted December 27, 2011 ONLINESubject Rosters, Summaries of District & School Performance , Interim MTAASSR, & Exited Students Roster posted

  24. OCTOBER 2011 HSPA ISRs & Student Stickers January 2-6, 2012Hardcopy Reports arrive in Districts - Individual Student Reports & Student Stickers

  25. WHO MUST TAKE • THE OCTOBER HSPA • R11, 12, R12, RS & AH school students • who have not passed HSPA Math or LAL • General Education • Limited English Proficient [NO LAL Exemption] • Special Education [except APA]

  26. APA STUDENTS • EXEMPT FROM TAKING HSPA • All students who are EXEMPT FROM TAKING the HSPA MUSTtake the Alternate Proficiency Assessment (APA) in Mathematics & Language Arts Literacy as designated in each student’s IEP. • If an APA student responds to HSPA items, the answer folder will be scored, DEFAULTED to EXEMPT FROM PASSING, and HSPA scores will be reported.

  27. Testing “Special” Students • TEMPORARY / EMERGENCYSECTION 504 PLAN • Sprainedorbroken arm (etc.) prior to test: prepare a temporary / emergency Section 504 Plan. • Student allowed to receive testmodifications & accommodations described in Appendix A of the Examiner Manual. • Modifications & accommodations (extra time, scribe, computer, etc.) must be included in Section 504 Plan. • 504 and SE/504 ACCOMMbubblesmust be gridded.

  28. Acceptable Accommodations & Modifications- (APPENDIX A)

  29. LARGEPRINT / BRAILLE • Need LP or BRAILLE materials but have NOT ordered them: contact MI IMMEDIATELY. • LP & Braille materials are shipped with regular materials but in SHRINK WRAPPED KIT. • Kit includes SUPPLEMENTAL INSTRUCTIONS &OMITTED ITEMS LIST that MUSTbe used. • SUPPLEMENTAL INSTRUCTIONSMUST bereviewed PRIOR to testing. • LP & Braille tests MAY NOT be the same as rest of school. THEREFORE, ONLY use LP & Braille kit materials provided.

  30. Out-of-District • Placements (ODP) • Responsibilities of Sending / Home Districts • ALL students MUST be tested regardless of student location. • Sending / Home district MUST provide the receiving district with sending district’s county-district-school codes AND all applicable “School Use Only” info for each ODP student.

  31. Out-of-District Placements (continued) • Responsibilities of Receiving Districts / • Approved Private Schools • Receiving Districts(public & approved private schools for the handicapped) may test ODP students. • ODP answer folders MUST have the following: 1. Testing SiteCounty-District-School codes. 2. SendingCounty-District-Schoolcodes. • Students AttendingOut-of–District Placements roster MUST be completed.

  32. Woodside Special Services 99 9 4 5 5 9 0 9 James Dunn James Dunn October 6, 2011 697 538 9777 401 Don Dixon 08 10 90 567894 Goodtown/Happy High 22 4444 333

  33. HOMEBOUND, BEDSIDE & • Non-Testing ODP Placements • Students receiving homebound or bedside instruction MUST be tested unless they are too ill to participate. • Testing may occur ANYTIME during the 2 week testing period EXCEPT persuasive prompt which MUST be on a Thursday. • Examiner MUST be: • Licensedprofessional employed by the district. • Trained by school or district test coordinator. • Sign appropriate School Security Checklists. • Maintain test security at ALL times. • Return secure test materials to school coordinator ASAP after testing is completed.

  34. LIMITED ENGLISH PROFICIENT STUDENTS • ALL LEP students MUST be tested. There are NO exemptions. • FORMER LEP students are NOT permitted LEP accommodations. • You MUSTprovide #1 and #2 of the following accommodations: • Additional time - 150% of the regular administration time: add extra time to EACH individually timed part. • Use of BILINGUAL TRANSLATION dictionary, preferably one normally used by the student as part of the instructional program. • Translate directions ONLY into the student’s native language. Translation of passages, items, prompts, and tasks is NOTpermitted. • You MUST test LEP students in roomsSEPARATE from general education students.

  35. RETURNING STUDENTS • Completed ALL graduation requirements • EXCEPT passing HSPA & are NO longer enrolled. • GradeMUST be gridded RS. • Ideally should test at diploma granting high school BUT may test at any high school. • CDS code MUST be gridded using the diploma granting high school CDS codes. • HSPA Bar-Code Labels MUST be used if available AND have correct CDS code. • Returning Student Header Sheets MUST be used.

  36. ADULT HIGH SCHOOL STUDENTS • GradeMUST be gridded AH. • CDS code MUST be gridded using the adult high school CDS codes the student attends. • Adult High School Students whose test of record is the HSPT11 and have NOT passed ALL sections of the HSPT11MUST pass the HSPA as follows: • NOT passed HSPT11 Math: MUST pass HSPA Math. • NOT passed BOTH HSPT11 Reading & HSPT11 Writing: MUST pass HSPA LAL. • HSPA Bar-Code Labels MUST be used if available AND have correct CDS code. • Adult High School Header Sheets MUST be used.

  37. HSPA ID BAR-CODE LABELS • Both for March & October administrations • Automatically sent for RetestStudents • WHITE label • ALL unused HSPA ID Bar-Code Labels MUST be returned on the Exited Student Bar-Code Label Return Form

  38. HSPA • PRE-ID LABELS • ONLYMarch administration • Ordered on-line for First-time EleventhGrade Students. • White label with YELLOW stripe • ALL unused Pre-ID Labels are to be DESTROYED.

  39. MUST GRID • ALL ANSWER FOLDERS The following fields MUST be gridded (if applicable) for ALL students with AND without labels: • Grade • Test Booklet Number • Test Booklet Form • Supplemental Educational Services (March only) • Void • Medical Emergency • Not Present Regular

  40. CAN GRID • ADD,CHANGE, DELETE The following fields MUST be gridded if applicable OR if information is incorrect OR missing from a student’s label: • District/School Student ID Number • Sex • Special Codes (HSPA First-time 11th graders only) • Ethnic Code (grid all that apply) • Title I • Economically Disadvantaged • Homeless • Migrant

  41. CAN GRID • ADD, CHANGE, DELETE – Continued • Limited English Proficient • 504 • Special Education • SE/504 Accommodations • IEP Exempt From Passing • IEP Exempt From Taking (APA required) • Time In District (March only) • Time In School (March only) • Sending County / District / School Codes

  42. CANNOT GRID • RECORD CHANGE PROCESS ONLY The following fields must NOT be gridded for students that have labels. If gridded in error, they MUST be erased completely. • Name • Date of Birth • HSPA ID Number • State Identification Number • Testing Site County / District / School Codes

  43. Required for ALL Students Required for ODP Student Only

  44. Mathematics Reference Sheet (Appendix C) • Students MUST have the reference sheet during Math testing. • NOMathematics Reference Sheet = Voided Math Section. • Overage used for instructional purpose AFTER testing.

  45. CALCULATOR • REQUIREMENT • District MUSTprovide students with calculators. • Student MAY use own calculator. • Examiners MUST have extra calculators. • BEST calculator for a student to use is the calculator which the student uses every day. • ALL calculators must have minimum acceptable functions. • REMOVE instructional manuals & function reference sheets before testing. • Memories & programs MUSTbe cleared before & after testing.

  46. MINIMUM • ACCEPTABLE • FUNCTIONS • Algebraic Logic – automatically follows standard order of mathematical operations • Power and Square Root – of any degree • Memory - at least one memory cell • Clearing mechanism • Built in Computer Algebra Systems (CAS) areNOTpermitted

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