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CONSER Standard Record Quick Review

CONSER Standard Record Quick Review. By:. Current resources www.loc.gov/acq/conser. Complete Power Point Presentation Cataloger’s Cheat Sheet Documentation Metadata Application Profile (MAP) Appendices Decision-making guidance Working with copy/record maintenance. General principles.

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CONSER Standard Record Quick Review

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  1. CONSER Standard Record Quick Review By:

  2. Current resourceswww.loc.gov/acq/conser • Complete Power Point Presentation • Cataloger’s Cheat Sheet • Documentation • Metadata Application Profile (MAP) • Appendices • Decision-making guidance • Working with copy/record maintenance

  3. General principles • Metadata Application Profile (MAP) identifies mandatory data elements • Additional data elements may be added • Specialized resources = specialized treatment • Existing copy not changed unless incorrect or information outdated • New records maintained to new standard • Records may contain a mix of old and new practices (as always)

  4. If in doubt … • Follow the general principles • Do what makes the most sense • Do what you’ve always done (unless guidelines instruct otherwise) • Exercise your cataloger’s judgment!

  5. Main entry Title proper Edition statement Place of publication Publisher Current frequency Numbering area (unformatted) Subject headings Most added entries Most linking fields What’s the same?

  6. What’s different? Simplification • Fixed field, 006, 007, other MARC fields • Coding of indicators for 246 field • Authorized access points vs. transcription and/or notes • Limited use of differentiating uniform titles

  7. What’s different? Numbering • Numbering statement in note format (362) • Always a “Description based on” note • Always a source of title note (even if t.p.) • Standard abbreviations not required

  8. Why change numbering? • Clarity • Consistency • Efficiency • Ease of training

  9. “CSR” and “AACR2” • CONSER standard record cataloging is an application of AACR2 cataloging • Examples labeled “CSR” show CONSER standard record application of AACR2 • Examples labeled “AACR2” show elements beyond the requirements of “CSR”

  10. Fixed field

  11. 006 and 007 fields • Mandatory: only first byte of 006 • Form of material • Mandatory: only first two bytes of 007 • Category of material • Specific material designation • 006 [m ] • 007 $a c $b r

  12. AACR2 – Basis of description If first issue: Do 362 0- Formatted numbering statement 362 0- No. 1 (June 1936)- No 500 “Description based on” note If not first issue: No 362 0- Formatted numbering statement Do 500 “Description based on” note If not first issue, buthave information: Do 362 1- Unformatted numbering statement (note) Do 500 “Description based on” note 500 -- $a Description based on v. 14, no. 3 (Dec. 1998).

  13. CSR – Basis of description The first issue, but if that’s not available the earliest issue in hand: Do362 1- Unformatted numbering statement 362 1- $a Began with v. 1, no. 1 (May 2002). Do 500 “Description based on” note 500 -- $a Description based on: Vol. 14, no. 3 (Dec. 1998). 500 -- $a Description based on: Vol. 1, no. 1 (May 2002).

  14. Noting chief source • CSR Note chief source, even if title page, and combine with “Description based on” note: 500 -- Description based on: Vol. 1, no. 1 (Jan. 2001); title from cover. 500 -- Description based on: Jan. 2003; title from t.p. 500 -- $a Description based on first and only issue; title from caption. • AACR2 Note chief source only if it’s not title page 500 -- Description based on: Jan. 2003; title from cover.

  15. Other title information Transcribe if considered useful: • To clarify the title proper 245 00 $a Focus : $b a journal of legal studies. or 245 00 $a Focus. 500 -- $a “A journal of legal studies.” • To “explain” the title proper (LCRI 12.1E1) 245 00 $a Nature Conservancy : $b [newsletter].

  16. On title page: Rain Clouds Journal of Poetry and Pessimism Any of these are options under CSR. 245 00 $a Rain clouds. 245 00 $a Rain clouds : $b journal of poetry and pessimism. 245 00 $a Rain clouds. 246 13 $a Journal of poetry and pessimism 245 00 $a Rain clouds. 500 -- $a “Journal of poetry and pessimism.”

  17. Variant titles - 246 • Record all variant titles as usual • Parallel titles/acronyms = “variant titles”

  18. Variant titles: CSR vs. AACR2 • Initialisms/acronyms: 245 00 Cataloging world. 246 13 CW CSR 245 00 Cataloging world : $b CW. 246 30 CW AACR2 • Parallel titles: 245 00 Annual review. 246 11 Rapport annuel CSR 245 00 Annual review = $b rapport annuel. 246 31 Rapport annuel AACR2

  19. CSR on variant titles - 246 • Titles that appear elsewhere on issue: 245 04 $a The miner & workman's advocate. 246 13 $a Advocate [cover title] • Other forms of the title: 245 04 $a The miner & workman's advocate. 246 13 $a Miner and workman's advocate • Parallel titles: 245 00 $a Japan report. 246 11 $a Nihon

  20. CSR & AACR2 on variant titles - 246 • Variant titles: 245 00 $a Freeport daily journal. 246 1- $i Alternate issues published with title: $a Chicago daily telegraph 245 00 $a Los Angeles design world. 246 1- $i Issues for Nov. 2006- have title: $a LA design world • Titles that do not appear on any pieces: 245 00 $a Tennessee ancestors. 246 1- $i Popularly known as: $a Tenn an

  21. Statement of Responsibility A corporate body appearing prominently in conjunction with the title: News and events Art Institute of Chicago CSR • Statement of responsibility not transcribed if national name authority record exists • If no name authority record, follow AACR2 and transcribe in 245 $b or $c 245 00 $a News and events / $c Art Institute of Chicago.

  22. On cover: Horizons ** The Agency for International Development ** Published in Washington, D.C. by the Agency for International Development… There is a name authority record in national authority file, so… 245 00 $a Horizons.

  23. Publication information • Place • First-named place required (LCRI 12.4C) • Online resources: [S.l.] if not readily available • If country known (or reasonably guessed): [United States] or [United States?] • Dates - 260 $c • CSR Optional • AACR2 Only if first and/or last piece in hand

  24. Physical description Required only for tangible, non-print resources. 300 -- $a CD-ROMs 300 -- $a 12 microfilm reels 300 -- $a sound discs

  25. Frequency • Required: Current frequency if known (310) • Fixed field = fill characters • Optional: Former frequency (321) • Maintenance (existing records): • Update 310 with current frequency • Move previous frequency to 321 field • Leave all existing 321 fields

  26. Item(s) described: Monthly, 1999-2000; three times a year, 2000-2003; quarterly, 2004- If creating an original record - CSR 310 -- $a Quarterly If editing existing copy – AACR2 310 -- $a Quarterly, $b 2004- 321 -- $a Monthly, $b 1999-2000 321 -- $a Three times a year, $b 2000- 2003 And the fixed field coding?

  27. Numbering • Unformatted 362 note 362 1- $a Began with neue Folge, Nummer 1 (1997); ceased with neue Folge, Nr. 11, published 2006. 362 1- $a Began with número 1 (abril 2001); first series ceased with número 12 (marzo 2003); nuevo serie began with número 1 (abril 2003). • Optional • Abbreviations • Capitalization • Arabic numerals (for spelled out numbers)

  28. Numbering Optional: Abbreviations, capitalization, Arabic numerals (for spelled out numbers) Volume 1, number 1 or: Vol. 1, no. 1 Vol. IV, no. 4 or: Vol. 4, no. 4 Second series or: 2nd ser. Nouvelle série or: Nouv. sér.

  29. On title page of first issue, called February 2006: Harwood Amsterdam, Beijing, Canberra, New York 2006 AACR2: 260 -- $a Amsterdam ; $a New York : $b Harwood, $c 2006- 362 0- $a Feb. 2006- CSR: 260 -- $a Amsterdam : $b Harwood 362 1- $a Began with February 2006. OR: Began with Feb. 2006. 500 -- $a Description based on first issue; title from t.p.

  30. Numbering (maintenance) Ceased title (have last issue) • Add to existing 362 0- or • Add a separate unformatted note (362 1-) New series • Add to existing 362 0- or • Convert to unformatted note (362 1-)

  31. In OCLC record: 362 0- $a Vol. 1, no. 1- 500 -- $a Latest issue consulted: Vol. 4, no. 3. Ceased with: Volume 4, number 4, with publication date of 2005 (last issue in hand). CSR: 362 0- $a Vol. 1, no. 1-v. 4, no. 4. OR 362 0- $a Vol. 1, no. 1- 362 1- $a Ceased with v. 4, no. 4, published in 2005. 500 -- $a Final issue consulted.

  32. In catalog record: 362 0- $a No. 1-no. 6 ; [new ser.], no. 1- You have two issues: -- No. 3, published in 2004 (last issue of “new ser.”) -- 3rd series, No. 1, published in 2006 How would you update the catalog record for the 3rd series? a. Add to formatted 362 b. Convert formatted 362 to unformatted note & add new information c. Leave existing 362; add separate unformatted 362

  33. In catalog record: 362 0- $a No. 1-no. 6 ; [new ser.], no. 1- You have two issues: -- No. 3, published in 2004 (last issue of “new ser.”) -- 3rd series, No. 1, published in 2006 362 0- $a No. 1-no. 6 ; [new ser.], no. 1- 362 1- $a [New series] ended with No. 3, published in 2004; 3rd series began with No. 1, published in 2006. 500 -- $a Latest issue consulted: 3rd series, No. 1, published in 2006.

  34. CSR required notes • DBO • Source of title • Numbering • Latest issue consulted note: • 500 -- $a Latest issue consulted: 2001. • 500 -- $a Final issue consulted. • Even when cataloging based on one issue: • 500 -- $a Description based on: 1918; title from t.p. • 500 -- $a Latest issue consulted: 1918.

  35. Uniform title • Distinguishing uniform title only to resolve conflicts (LCRI 25.5B) for: • Monographic series • Serial title = Generic term or Serial title = Generic term plus frequency word • Create uniform titles as required for legal materials and other cases for collocation purposes

  36. Translations/language editions • No uniform title • Collocating title added entry • Linking entry field 245 00 $a Analyse des politiques éducatives. 730 0- $a Education policy analysis. $l French. 775 08 $i Issued also in English: $t Education policy analysis $x [ISSN] $w (DLC) … $w (OCoLC) …

  37. Series (traced) • Series statement (4xx): • If authority record  Not required • No authority record  Required • Series added entry (8xx): • Record authorized form here instead of 4xx

  38. On item described: Reports of the Mono Lake Committee In LC authority record: 130 -0 $a Report (Mono Lake Committee) In catalog record: 245 00 $a This month at Mono Lake. 260 -- $a Lee Vining, CA : $b Mono Lake Committee 830 -0 $a Report (Mono Lake Committee)

  39. On item described: National parks occasional news brief (No LC/NACO authority record) In catalog record: 245 00 $a Yosemite this month. 260 -- $a Lee Vining, CA : $b Eastern Sierra Mountain Climbers Association 440 0- $a National parks occasional news brief

  40. Issuing body notes(LCRI 12.7B7.1) • Optional, if authority record exists • Required • If authority work does not exist and will not be created • If issuing responsibility for the work changes

  41. On item described: Behavior Therapy Official journal of the Association for Advancement of Behavior Therapy Published by Elsevier. LC/NACO authority record exists for the Association. In catalog record: 245 00 $a Behavior therapy. 260 -- $a New York : $b Elsevier 710 2- $a Association for Advancement of Behavior Therapy.

  42. On (later) issue for Jan. 2006: Official journal of the Association for Behavioral and Cognitive Therapies Authority record exists for later name of the Association. In catalog record: 260 -- $a New York : $b Elsevier 550 -- $a Issued by: Association for Behavioral and Cognitive Therapies, <2006-> 710 2- $a Association for Advancement of Behavior Therapy. 710 2- $a Association for Behavioral and Cognitive Therapies.

  43. Miscellaneous … • Prefer linking fields where feasible: • 776 08 $i vs. 530 • note generation from 7xx vs. 580 • 730, 740 not required if linking field exists • Optional fields/subfields: • 041 0- use only $a (record details in 546) • 538 not required except … • Refer to MAP and Cataloger’s Cheat Sheet

  44. Questions?

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