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Munin Doctoral theses and articles

Munin Doctoral theses and articles. PhD-school EPINOR 17 June 2008 Leif Longva http://uit.no/munin. The agenda. Munin and open archives - and the question of rights Journal articles and other published documents Doctoral theses. Munin. Project decided by the University board

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Munin Doctoral theses and articles

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  1. MuninDoctoral theses and articles PhD-school EPINOR 17 June 2008 Leif Longva http://uit.no/munin

  2. The agenda • Munin and open archives • - and the question of rights • Journal articles and other published documents • Doctoral theses

  3. Munin • Project decided by the University board • To establish an open institutional archive for UiT, disseminating: • Master’s theses • Doctoral dissertations • Journal articles • Books, scientific reports, conference papers, working papers …

  4. Open archives • Different types: • Institutional archives • Universities • Research institutes • Subject specific • Lingbuzz – linguistics • ArXiv – physics, maths, computer science • RePec – economics • … • Norwegian archives

  5. International trend

  6. Why open archives? • Dissemination – the world wants to read your works! • Archives are ”harvested” by search services devoted to scholarly works • NORA (Norw. Open Research Archives) • Google Scholar • OAIster • And of course indexed by Google • Open archives: In addition to journals and books – not instead of

  7. Why open archives? • Scholars want to be read and cited • Institutions want to show their production • Moral motivation: • Results of publicly funded research should be publicly available • And: The internet has made this dissemination-tool possible

  8. Published materials • Is open archiving in Munin a violation of publishing agreements? • Not necessarily • Different policies among the publishers • The majority of scholarly journals agree on open archiving (in some form) • Many publishers realise that open archives gives the publisher publicity • Pressure is growing from funders: agree on open archiving, or the article goes elsewhere • European Research Council, NIH, Wellcome Trust, … • And pressure from the scholars …

  9. Journal articles • Different policies among the publishers and journals • Author’s final draft post refereeing – this version is often OK to archive • Preprint: version prior to refereeing – some publishers say OK to archiving this • Publisher’s pdf-version – most commonly, this is not OK to archive • Normal: Some embargo period

  10. Publishing agreement • The agreement the author signs determines what is allowed wrt open archiving • But: Authors can ask for permissions beyond what the standard agreement says • Author addendum • A standard formular to use to reserve the right to archive • SPARC Author Addendum • openaccess.no • a site with further information on these things

  11. Mandatory to archive • Public research funding: • More and more mandate open access or open archiving • Publicly funded – should be publicly available! • European Research Council • National Institutes of Health • Norwegian Research Council? • Publishers must and will accept these terms • The Sherpa/Romeo database: information on what each journal accepts

  12. Institutional mandates • Many institutions have adopted policies saying all research results should be available in an open archive: • Harvard University, Faculty of Arts and Sciences • Harvard Law School • University of Sterling • University of Southampton • Helsinki University

  13. What the mandates say • Mandates require deposit into an open archive • Access to the article is the next question • In order to appreciate special concerns from authors and publishers: Exceptions are allowed • Harvard-mandate: Authors must apply in order to be exempted from the mandate • All are depositied • Articles not to be openly available are the exceptions – and needs extra effort • Embargo is accepted; normal 12 months

  14. Deposit into Munin • Journal articles: • Deposit through the Frida registration form • Munin will do all the work to check what the publisher allows • If author addendum is used, we need to be notified

  15. Doctoral theses • Important material for the institution to ”brag about” • Has been through extensive peer review • The best source for important new thoughts and ideas • Very limited and inefficient distribution in print

  16. Two major types • The monograph • Unknown in the STM (Science, technology and medicine) fields • May have a future as a book? • Often high scholarly value • Inefficient distribution, quickly out-of-print • The article-based • Articles already published in journals, or is in the process of being published • A synthesis chapter summarising findings and/or theoretical aspects – not published anywhere else

  17. Avoiding problems • Unpublished manuscripts: Not included in Munin if author(s) ask us not to • We ask publishers for permission to include published articles when archiving theses • Trend: Publishers consent • Funders’ and institutions’ mandates • They realize that archives is another marketing channel for the journal

  18. Advantages of archiving • Increased readership • In time: Before the defence • Preferably: We make it available 2 weeks prior to defence • In space: Worldwide readership • Not really an alternative with print version • Increased availability • Never out-of-print

  19. What you need to do • Only to answer our e-mails • Hand in pdf-version of your dissertation to the faculty admin • We communicate with the faculty • We want to make available your thesis prior to defence • And we will do all the labour • But: • When submitting manuscripts to journals: Ask for permission to include a copy of the article in Munin • (And preferrably choose journals who permit this)

  20. Munin http://uit.no/munin

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