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2013-14 SECC Feedback Session

2013-14 SECC Feedback Session. Agenda. Introductions Feedback Survey Results Collection Changes Collection Issues Spring Collection Trainings Child Find (New Data Owner). Special Education Data Unit. Blake Whitson Research Analyst 503-947-5872 b lake.whitson@state.or.us. Wes Mouw

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2013-14 SECC Feedback Session

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  1. 2013-14 • SECC Feedback Session

  2. Agenda • Introductions • Feedback Survey Results • Collection Changes • Collection Issues • Spring Collection Trainings • Child Find (New Data Owner)

  3. Special Education Data Unit Blake Whitson Research Analyst 503-947-5872 blake.whitson@state.or.us Wes Mouw Research Analyst 503-947-5817 wes.mouw@state.or.us • Cynthia Garton • Administrative Support • 503-947-5696 • cynthia.garton@state.or.us Trish Lutgen Data Coordinator 503-947-5798 trish.lutgen@state.or.us Jackie McKim Research Analyst 503-947-5629 jackie.mcKim@state.or.us

  4. Survey Results – We Listened • Trainings/Manuals • Added information about reporting special programs • Periodic Boot Camp - East Side of State • Data Manager • Keeping it • Added Exit Census Report • Added Validations

  5. Survey Results • Posted on our website • http://www.ode.state.or.us/search/page/?id=1150 In General: • 25 Surveys returned this year • Most respondents • Not first year submitting • Not using new software

  6. Survey Results-Data Unit Staff • Accuracy in providing information • 24 raters with mean of 4.54. • Expertise in terms of knowledge • 25 raterswith mean of 4.60. • Data Unit’s Webpages & Listserv messages • 25 raterswith mean of 4.44.

  7. Survey Results-Data Unit Staff • Helpfulness (courtesy and willingness to provide answers) • 25 respondents with mean of 4.76. • Timeliness in responding to questions • 25 respondents with mean of 4.64.

  8. Survey Results: Trainings In-Person Trainings – 25 respondents • 76.00% (19) attended Annual Fall SECC Training Only • 0.00% (0) attended SECC Boot Camp Only • 4.00% (1) attended both (SECC Boot Camp & Annual Fall Training) • 20.00% (5) did not attend either

  9. Survey Results: In-Person Trainings • Provided essential content needed • 20 raters with mean of 4.00. • Provided opportunity to speak with ODE staff • 20 raters with mean of 4.35.

  10. Survey Results: Trainings WebEx trainings – 24 respondents • 24.00% Participated (live presentations) • 60.00% Did Not Participate • 16.00% Viewed Recorded Session Later Survey questions (Live Session): • Provided essential content needed • 5 raters with a mean of 4.60 • Provided opportunity to speak with ODE staff • 6 raters with a mean of 4.00

  11. Trainings –SPR&I Addition Beneficial to Add Brief Overview • 24 respondents • 70.83% Yes • 29.17% No Time Needed • 17 Respondents • 70.59% - 30 minutes preferred • 17.65% - 45 minutes preferred • 11.76% - 60 minutes preferred

  12. Feedback Session – Continue or Not? • Raters: 24 • 45.83% - Yes, Continue • 25.00% - Yes, But Only if Major Changes • 29.17% - No, Feedback Survey Sufficient

  13. Survey Results • Additional comments from Respondents • THANK YOU FOR FEEDBACK!

  14. 2013 Collection Issues

  15. ODE - Challenges • Electronic Correction Reports – • 18 districts had the collection reopened after January 24 due to inaccurate data compared to last year when 29 districts were reopened. • Several districts ignored/confirmed the error during the ECR/Audit process. Example error: Attending District and Attending School must equal an ESD ID number for Home Schooled students (7/40)

  16. District - Challenges • Reporting Regional Programs • Report Agency Serving Code 33 – Regional Program: • Student ENROLLED in Regional Program • SECC resident district reports • Districts based on Enrollment type • Approved Private School Students • Program Students • Program vs. district attendance • Program Outside of District • Program within District (example: Alternative Ed Programs)

  17. Successes • 99.2% of Districts submitted their SECC Collection on time • 96.4% of ECR Submissions were completed on time • Districts called the Data Unit if questions

  18. 2014 Collection Changes

  19. 2014 SECC Changes • HB 4009 – Pediatric Nursing facility • Setup like LTCT • Portland Public will report students • Extending the submission times • Collection extending 12 business days • ECR extending 7 business days

  20. 2014 Submission Dates • The collection will open: Thursday, November 20, 2014 • The collection will close: Friday, December 19, 2014 Remember the data submitted is as of DECEMBER 1, 2014

  21. 2014 Submission Dates • The Correction Period will open: Thursday, January 22, 2015 • The collection will close: Friday, February 13, 2015 Remember the data submitted is as of DECEMBER 1, 2014

  22. Additional SECC Topics • Brain Storm • Trainings

  23. Brainstorm What would make it easier? What do we need to do better? Remember, getting rid of SECC is not an option

  24. SECC Fall Trainings Boot Camp Trainings • 2 trainings • Sept. 23 • Sept. 25 • This training is for new staff who have never submitted SpEd data and are responsible for reporting SpEd data collections to ODE. Regional Trainings • Locations • La Grande, Oct. 9 • Bend, Oct. 10 • Albany, Oct. 16 • Medford, Oct. 17 • Portland, Oct. 22 • This training will cover what is new for the year, review problem areas, and clarify anything that may be confusing.

  25. Special Education Report Cards • District Validation • Calendar • Technical Assistance

  26. Special Education Report Cards Special Education Report Cards • Required by Individuals with Disabilities Education Act (IDEA) • Purpose: To inform parents and the public about the special education programs and services provided by Oregon school districts and county programs.

  27. Special Education Report Cards • March 2014 • Drafts have been posted on the secure district site: https://district.ode.state.or.us/apps/login/ • If there were errors, the district to clicked on the “Question” button and provide details of the correction(s) the district is suggesting. • ODE will not change any data that have been submitted and previously validated by the district.

  28. Special Education Report Card • April 2, 2014: Final Special Education Reports Available to Districts • Final reports on the secure district site • No changes will be accepted on or after this date.

  29. Special Education Report Cards • April 2, 2014: Public Release of the 2012-2013 Special Education Reports • All district reports will be available to the public on the ODE website: http://www.ode.state.or.us/search/page/?=1831 • ODE will issue a press release to the media announcing the public reports.

  30. Special Education Report Cards • Technical Assistance Documents • Documents are located at: http://www.ode.state.or.us/search/page/?=1831 • 2012-2013 Technical Manual • Report formats in English and Spanish • Notes for the 2012-2013 School District Special Education Reports to be used in communicating the information to parents and community members. The English and Spanish versions available by April 2.

  31. Special Education Report Cards • Need Additional Information? • Email the District Special Education Reports mailbox • School Age: ODE.SchoolAgeRpt@ode.state.or.us

  32. Spring Collections • June Exit Data Collection • Child Find Data Collection • Discipline Incidents Data Collection

  33. June Exit Data Collection (2013-14) • WebEx Training April 29, 2-3:30pm • File Layout is the same as December SECC’s https://district.ode.state.or.us/search/page/?id=185

  34. June Exit Data Collection Website: http://www.ode.state.or.us/search/page/?=2964 Contact Information: Data Owner: Trish Lugen 503-947-5798trish.lutgen@state.or.us Technical Assistance: Jackie McKim (503) 947-5629 jackie.mckim@state.or.us Blake Whitson (503) 947-5872 blake.whitson@state.or.us

  35. Child Find Data Collection • WebEx training April 29, 2-3:30pm • No changes for 2013-14 collection • New data owner: • Patrick Kelly 503-947-5655

  36. Child Find Data Collection Website: http://www.ode.state.or.us/search/page/?id=2120 Contact Information: Data Owner: Patrick Kelly 503-947-5655patrick.kelly@state.or.us Technical Assistance: Trish Lutgen (503) 947-5798 trish.lutgen@state.or.us Jackie McKim (503) 947-5629 jackie.mckim@state.or.us

  37. Discipline Incidents • WebEx training – May 1, 2014 – 2-3:30 • Review • Collection Dates • Collection Changes • Discipline Data is IMPORTANT • It is used for: • B4 report in SPR&I • Special Ed Report Card • Significant disproportionality calculations

  38. Discipline Incidents Website: http://www.ode.state.or.us/search/results/?id=107 Contact Information: Data Owner: Michael Mahoney 503-947-5628 michael.mahoney@state.or.us Technical Assistance: Blake Whitson (503) 947-5872 blake.whitson@state.or.us

  39. Thank You!

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