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Academic Institution (AI) Portal and Air Force Virtual Education Center (AFVEC )

Academic Institution (AI) Portal and Air Force Virtual Education Center (AFVEC ) Leveraging Technology for our Military Community CCME, Jan 2016. Agenda. Our Customers AI Portal Benefits Installation Access Directory Degree Requirements AFVEC Benefits

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Academic Institution (AI) Portal and Air Force Virtual Education Center (AFVEC )

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  1. Academic Institution (AI) Portal and Air Force Virtual Education Center (AFVEC) Leveraging Technology for our Military Community CCME, Jan 2016

  2. Agenda • Our Customers • AI Portal Benefits • Installation Access • Directory • Degree Requirements • AFVEC Benefits • AI Portal Requirements and Airman Impact • Questions

  3. Our Customers • Air Force Education Centers • Academic Institutions • Air Force Active Duty, Air Force Reserve, Air National Guard, and Civilians

  4. AI Portal Benefits • Electronic submission of invoices • Faster payment • Current status of submitted invoices • Real time grade submissions (95% submitted via AI Portal) • Submit installation access requests • Update school information • Load degree programs (required) • Load term dates and credit costs • Submit degree completions • Submit school refunds • View school ratings • Register for Associate to Baccalaureate Cooperative (ABC) Program • Register for General Education Mobile (GEM) Program

  5. Installation Access • School staff initiates request • General: all users can request • Part of the “Online Services” tab • Installation Access • Click Submit • “Search” looks at existing requests • All statuses • “Pending Completion” • Those in approved status • School needs to finalize visit Note: AI Portal users may request visitation on behalf of co-worker

  6. Installation Access • Each item must be checked to submit • Acknowledging rules • Indicating school is compliant

  7. Installation Access • AI Portal user will select appropriate tile Note: Jan 2016, overseas bases have been added to the installation access site lists

  8. Installation Access • Pending status • Click Base name to open • May delete, once opened

  9. *View via AI Portal • View of Pending status • Three sections • Four in other statuses • May be deleted

  10. From AFAEMS, two ways to access requests • Via Home screen Dock • Defaulted to pending requests • Via Ed Center Tab • All statuses, may be filtered Note: ESO Permission Needed

  11. Installation Access These fields may be used to filter results -Must click “search” to activate filter *Accessed via “ed center” tab

  12. Request information is not editable • “Deny” for changes • ESO choices / action required • Approve or Deny

  13. Provide tailored information to the visitor POC section only used for “Approvals”

  14. Disapprovals require their reasoning View from AI Portal, showing disapproval remarks

  15. “Completing” the Visit • Schools must “complete” their approved requests • Cannot complete until visit date • Ed Fair and ETS Chief visits must click “Complete Request” • Advise/Counsel students require additional information • Actual count of students seen • Roster listing student name, degree (should not include PII) Within AI Portal, click name to process

  16. Click button, located bottom of an opened approved visit Or Advise/Counsel Ed Fair Meet with ETS Chief • Reporting actual students • Once submitted, visit is “complete • Can’t be deleted or edited Viewable by clicking installation name

  17. Directory • Schools can provide POC’s for the following departments • AU-ABC • GEM • Grades • Complaints • Policy Director (Policy Changes are sent to Policy Director) • Degree Completions • General Questions • Invoicing • Degree Programs • (Red, Bolded are required) • POC’s can be viewed by education centers and students, if allowed. • POC’s can be tied to associated systems (Air Force, MyCAA, Florida NG)

  18. Degree Completion Submissions • Online Services > Degrees > Submit • Two tabs under Goals • Potential Completions – Displays students within 6SH of completing education goal • All – Displays students with approved education goals with at least one course applied • School inputs Awarded Degree Title and Completion Date. • Source document is always required and must be either: • Official transcipt • Official letter (Students name, degree title, conferral date, on school letterhead) • Education centers process the degree completions

  19. AFVEC Benefits • One Stop Shopping for AF Active Duty, AF Reserves, Air National Guard, and Civilians • Search for schools • Search for degree programs (68,448 programs currently loaded via AI Portal) • 1,196 STEM degrees loaded in AI Portal • Search / Apply for funding for AF Credential Opportunities On-Line (COOL) • View enrollments / GPA (2.0 for undergrad, 3.0 for grad) • Apply for funding (Automatically shows on AI Portal when approved) • View CCAF Web Progress Report • Request CCAF transcript • Rate their school / View school ratings • View posted grades (from AI Portal) • View GEM and AU-ABC schools

  20. AI Portal Requirements and Airman Impact

  21. If you have any questions, comments or feedback, please contact us:aiportal@bamtech.netor call 334-517-6172

  22. Questions

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